Committee of the Whole Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Mayor Marianne Meed Ward (Chair), 
  • Kelvin Galbraith, 
  • Lisa Kearns, 
  • Rory Nisan, 
  • Shawna Stolte (absent on January 9, 2024), 
  • Paul Sharman, 
  • and Angelo Bentivegna 
Staff Present:
  • Tim Commisso, 
  • Brynn Nheiley, 
  • Allan Magi, 
  • Sheila Jones, 
  • Blake Hurley, 
  • Sue Evfremidis, 
  • Scott Hamilton, 
  • Craig Kummer, 
  • Chad MacDonald, 
  • Enrico Scalera, 
  • Jamie Tellier, 
  • Samantha Yew, 
  • David Thompson (Audio/Video Specialist), 
  • Richard Bellemare (Audio/Video Specialist), 
  • Jo-Anne Rudy (Clerk), 
  • and Lisa Palermo (Clerk) 

1.
Call to Order

 

Chair: Mayor Marianne Meed Ward
Committee Clerk: Lisa Palermo

2.
Land Acknowledgement

 

The Chair read the land acknowledgement.

3.
Approval of the Agenda

 
  • Moved byCouncillor Bentivegna

    Consider Item 9.4 confidential human resource department report regarding city manager recruitment process (HR-01-24) ahead of Item 9.1; and

    Consider Item 12.2 proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) ahead of Item 8.1.

    CARRIED

4.
Declarations of Interest

 

None

5.
Consent Items

 

5.1
Standardization of Self-Contained Breathing Apparatus (SCBA) equipment for the fire department (BFD-01-24) (EICS)

This item has attachments. 
1.BFD-01-24 Standardization of Self-Contained Breathing Apparatus (SCBA) Equipment for the Fire Department.pdf
  • Moved byCouncillor Sharman

    Approve standardization of the fire department's Self-Contained Breathing Apparatus (SCBA) equipment to the 3M SCOTT X3 PRO model as outlined in fire department report BFD-01-24.

    CARRIED

5.2
North Service Road and King Road emergency culvert replacements (ES-01-24) (EICS)

This item has attachments. 
1.ES-01-24 North Service Road and King Road culvert replacements.pdf
  • Moved byCouncillor Sharman

    Receive and file engineering services department report ES-01-24 regarding North Service Road and King Road emergency culvert replacements.

    CARRIED

5.3
Banking By-law update (F-01-24) (CSSRA)

This item has attachments. 
1.F-01-24 - Banking By-law update.pdf
2.F-01-24 Appendix A - Banking By-law.pdf
  • Moved byCouncillor Sharman

    Approve the updated Banking By-law 04-2024, attached as Appendix A to finance department report F-01-24; and

    Repeal Banking By-law 58-2013.

    CARRIED

5.4
Senior government funding January 2024 status report (CS-02-24) (CSSRA)

This item has attachments. 
1.CS-02-24 senior government funding January 2024 status report.pdf
2.CS-02-24 Appendix A Funding Summary.pdf
  • Moved byCouncillor Sharman

    Authorize the Mayor and the City Clerk to execute the necessary agreements and other related documents or by-laws between the Corporation of the City of Burlington and the Province of Ontario, in relation to the Next Generation 9-1-1- funding program, to the satisfaction of the Executive Director of Legal Services and Corporation Counsel.

    CARRIED

6.
Delegation(s)

 

6.1
James Webb, WEBB Planning Consultants Inc., representing Appleby 407 Partnership, spoke to the recommendation report for Zoning By-law Amendment for 3402 & 3416 Appleby Line (PL-06-24) (CPRM)

 

6.2
Nick Beveridge spoke to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Nick Beveridge delegation material_Redacted.pdf

6.3
Jonathan Spinks spoke to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

 

6.4
Jim Vanderkooy spoke to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

 

6.5
Pamela Ewan and Lynn Alan Hastings spoke to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Pamela Ewan and Lynn Alan Hastings delegation notes_Redacted.pdf

6.6
Andrea Louca-Ricci spoke to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

 

6.7
Denise Davy spoke to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

 

6.8
Daniella Quattrociocchi spoke to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Daniella Quattrociocchi delegation notes_Redacted.pdf

6.9
Natalie Comninos-Buisansky spoke to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

 

6.10
Wendy Moraghan spoke to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Wendy Moraghan delegation notes.pdf

6.11
Lawrence Stasiuk spoke to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Lawrence Stasiuk Presentation.pdf
2.TS-01-24 Lawrence Stasiuk delegation material.pdf

6.12
Dave Goode did not appear to speak to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

 

6.13
Richard Moskal spoke to the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Richard Moskal delegation material_Redacted.pdf

7.
Presentation(s)

 

None

8.
Corporate Services, Strategy, Risk & Accountability Regular Items

 

Chair: Councillor Rory Nisan
Committee Clerk: Lisa Palermo

8.1
Economic Development strategy update (ECDEV-01-24)

This item has attachments. 
1.ECDEV-01-24 Economic Development strategy update.pdf
  • Moved byCouncillor Sharman

    Receive and file Burlington Economic Development report ECDEV-01-24 providing an update on Burlington Economic Development’s 2023-2026 Strategic Plan.

    CARRIED

8.2
Burlington’s Plan from Vision to Focus 2022-2026 as of December 2023 (CS-01-24)

This item has attachments. 
1.Burlington's Plan From Vision to Focus 2022-2026 as of December 2023.pdf
2.CS-01-24 Appendix A Burlingtons Plan From Vision to Focus 2022-2026 as of Dec 2023.pdf
  • Moved byCouncillor Bentivegna

    Approve the 2022-2026 Vision to Focus (V2F) the City of Burlington’s 4-year workplan contained in Appendix A of the corporate strategy report CS-01-24.

    CARRIED

8.3
Regional review update (CM-01-24)

This item has attachments. 
1.CM-01-24 Regional Review Update.pdf
  • Moved byMayor Meed Ward

    Direct the City Manager to report back on a regular basis to Committee of the Whole on the status of the regional CAOs’ service review process; and

    Direct the City Manager to report back in Q1 2024 as required with an update on Provincial legislation associated with the regional review process, specifically associated but not limited to, the recalibration of the Peel Region transition board to focus on options to enhance the self-determination of local governments to support building more homes faster and improve local service delivery; and

    Direct the City Manager to report back by Q1 2024 with a process, timing and tax room implications for recommended non-exclusive services to be devolved to the city.

    CARRIED

  • Amendment:

    Moved byMayor Meed Ward

    Direct the City Manager to report back by Q1 2024 with a process, timing and tax room implications for recommended non-exclusive services to be devolved to the city.

    CARRIED

9.
Confidential Items and Closed Session

 

Chair: Councillor Rory Nisan
Committee Clerk: Lisa Palermo

  • Moved byCouncillor Sharman

    Proceed into closed session on January 8, 2024 at 1:05 p.m. in accordance with the following provision under the Municipal Act:

    Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding item 9.1; and

    Pursuant to Section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees and 239(2)(k), a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board regarding item 9.4.

    CARRIED

9.1
Confidential legal update on a litigation matter regarding 789-795 Brant Street (L-07-24)

 

9.2
Confidential legal update on a litigation matter regarding 1062-1072 Cooke Blvd. (L-08-24)

 
  • Moved byCouncillor Galbraith

    Instruct the Executive Director of Legal Services and Corporation Counsel, or his designate, to proceed in accordance with the instructions sought in confidential legal department report L-8-24

    CARRIED

9.3
Confidential legal update on a litigation matter regarding 800 Burloak Drive (L-06-24)

 
  • Moved byCouncillor Stolte

    Instruct the Executive Director of Legal Services and Corporation Counsel, or his designate, to proceed in accordance with the instructions sought in confidential legal department report L-6-24.

    CARRIED

9.4
Confidential verbal update regarding the city manager recruitment process (HR-01-23)

 

  • Note: this item was considered before 9.1.

    Moved byMayor Meed Ward

    Receive and file the confidential human resources department verbal update regarding the city manager recruitment process. (HR-01-23)

    CARRIED

10.
Rise and Report

 

Committee reconvened into open session on January 8, 2024 at 1:42 p.m.

The committee provided instructions to legal department staff in closed session for the following 1 item:

  • Confidential legal services department update on a litigation matter regarding 789-795 Brant Street (L-07-24).

11.
Environment, Infrastructure & Community Services Regular Items

 

None

12.
Community Planning, Regulation & Mobility Regular Items

 

Vice Chair: Councillor Lisa Kearns
Committee Clerk: Jo-Anne Rudy

12.1
Burlington Official Plan, 2020 targeted realignment exercise – workplan update 1 (PL-01-24)

This item has attachments. 
1.PL-01-24 Burlington Official Plan, 2020, Targeted Realignment Exercise - Work Plan Update 1.pdf
2.PL-01-24 Appendix A.pdf
3.PL-01-24 Appendix B - Engagement Approach - Bop 2020 Targeted Realignment Exercise.pdf
  • Moved byMayor Meed Ward

    Receive and file community planning department report PL-01-24: Burlington Official Plan, 2020 targeted realignment exercise – workplan update 1.

    CARRIED

12.2
Proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24)

This item has attachments. 
1.TS-01-24 Bromley Road Sidewalks.pdf
2.Appendix A - city sidewalk warrant and policy.pdf

Note: this item was considered before Item 8.1

  • Moved byCouncillor Sharman

    Refer to Council the construction of a sidewalk on the south side of Bromley Road as outlined in transportation services department report TS-01-24, to consider how to upgrade existing sidewalks, with no loss of parking spots or trees, and to be undertaken with additional community engagement; and

    Do not approve the construction of a sidewalk on the east side of Linwood Crescent as outlined in transportation services department report TS-01-24; and

    Do not approve the construction of a sidewalk on the east side of Maureen Court as outlined in transportation services department report TS-01-24.

    CARRIED

12.3
Recommendation Report for Zoning By-law Amendment for 3402 & 3416 Appleby Line (PL-06-24)

This item has attachments. 
1.PL-06-24 - Recommendation Report for Zoning By-law Amendment for 3402 3416 Appleby Line.pdf
2.PL-06-24 - Appendix A - Existing Zoning.pdf
3.PL-06-24 - Appendix B - Concept Plan.pdf
4.PL-06-24 - Appendix C - Public Comments edit [PRINT]_Redacted.pdf
5.PL-06-24 - Appendix D - Draft Zoning By-law.pdf
  • Moved byCouncillor Bentivegna

    Approve the Zoning By-law Amendment application for the property located at 3402 & 3416 Appleby Line to permit a one (1) storey building for warehousing and logistics uses with accessory office uses; and

    Approve Zoning By-law 2020.457, attached as Appendix D of report PL-06-24, which amends the zoning of the lands at 3402 & 3416 Appleby Line from ‘D’ zone to ‘BC1-528’; and

    Deem that the amending Zoning By-law will conform to the Official Plan of the City of Burlington and that there are no applications to alter the Official Plan with respect to the subject lands.

    CARRIED

13.
Statutory Public Meeting

 

Vice Chair: Councillor Lisa Kearns
Committee Clerk: Jo-Anne Rudy

13.1
Statutory Public Meeting and recommendation report for Official Plan Amendment and Zoning By-law Amendment applications for 454-462 Cumberland Avenue and 3255, 3259 and 3265 New Street (PL-02-24)

This item has attachments. 
1.PL-02-24 Statutory Public Meeting and Recommendation Report for 454-462 Cumberland Ave and 3255-3265 New St.pdf
2.PL-02-24 Appendix A - Existing Zoning - New and Cumberland.pdf
3.PL-02-24 Appendix B - Concept Plan - New and Cumberland.pdf
4.PL-02-24 Appendix C - Public Comments - New and Cumberland_Redacted.pdf
5.PL-02-24 Appendix D - Draft Official Plan Amendment - New and Cumberland.pdf
6.PL-02-24 Appendix E - Draft By-law - New and Cumberland.pdf
7.PL-02-24 Appendix F - Residential Development Agreement - New and Cumberland.pdf

Note: View the January 9, 2024 video for the discussion on this item.

The Committee of the Whole, in accordance with the Planning Act, held Public Meeting No. 1-24 on January 9, 2024, regarding Official Plan Amendment and Zoning By-law Amendment applications for 454-462 Cumberland Avenue and 3255, 3259 and 3265 New Street. Having considered the oral and written comments received from staff and the public, the Committee of the Whole approved community planning department report PL-02-24.

  • Moved byMayor Meed Ward

    Approve Official Plan Amendment No. 140 to the City of Burlington Official Plan, as provided in Appendix D of report PL-02-24, to re-designate the lands located at 454-462 Cumberland Avenue and 3255, 3259, and 3265 New Street from “Residential Medium Density” to modify the “Residential High Density” policies to include site specific policies for the subject lands; and

    Deem that Section 17(21) of The Planning Act has been met; and

    Instruct the City Clerk to prepare the necessary By-law adopting Official Plan Amendment No. 140 as contained in Appendix D of report PL-02-24 to be presented for approval at the same time as the associated By-law to amend Zoning By-law 2020, as amended, for the development proposal (505-02/23); and

    Approve Zoning By-law 2020.466, attached as Appendix E of report PL-02-24, to rezone the lands located at 454-462 Cumberland Avenue and 3255, 3259, and 3265 New Street from “Residential Medium Density (H-RM2)” to a site specific “Residential High Density (H-RH1)” with a Holding “H” prefix and subject to a Residential Development Agreement with conditions as provided in Appendix E to report PL-02-24 (File: 520-06/23); and

    Deem that the amending zoning By-law will conform to the Official Plan for the City of Burlington once Official Plan Amendment No. 140 is adopted; and

    State that the amending zoning By-law will not come into effect until Official Plan Amendment No. 140 is adopted.

    CARRIED

a.
Martin Quarcoopome, Weston Consulting, representing Traditions Seniors Housing Ltd., spoke to Official Plan Amendment and Zoning By-law Amendment applications for 454-462 Cumberland Avenue and 3255, 3259 and 3265 New Street (PL-02-24)

This item has attachments. 
1.PL-02-24 Delegate presentation from Martin Quarcoopome and Kevin Nunn representing Weston Consulting.pdf

b.
Leanne Hodgson, representing HCC 333 unit owners, spoke to Official Plan Amendment and Zoning By-law Amendment applications for 454-462 Cumberland Avenue and 3255, 3259 and 3265 New Street (PL-02-24)

 

c.
Beverly Watters spoke to Official Plan Amendment and Zoning By-law Amendment applications for 454-462 Cumberland Avenue and 3255, 3259 and 3265 New Street (PL-02-24)

 

d.
Jennifer Luo spoke to Official Plan Amendment and Zoning By-law Amendment applications for 454-462 Cumberland Avenue and 3255, 3259 and 3265 New Street (PL-02-24)

 

e.
Staff presentation regarding regarding Official Plan Amendment and Zoning By-law Amendment applications for 454-462 Cumberland Avenue and 3255, 3259 and 3265 New Street (PL-02-24)

This item has attachments. 
1.PL-02-24 - Public Meeting Staff Presentation.pdf

f.
Delegation material from Martin Quarcoopome, Weston Consulting, representing Traditions Seniors Housing Ltd., regarding Official Plan and Zoning By-law Amendment applications for 454-462 Cumberland Avenue and 3255, 3259 and 3265 New Street (PL-02-24)

This item has attachments. 
1.PL-02-24 Delegate presentation from Martin Quarcoopome and Kevin Nunn representing Weston Consulting(1).pdf

g.
Delegation material from Jennifer Luo regarding Official Plan and Zoning By-law Amendment applications for 454-462 Cumberland Avenue, 3255, 3259 and 3265 New Street (PL-02-24)

This item has attachments. 
1.PL-02-24 Jennifer Luo delegation material(1).pdf

14.
Procedural Motions

 

14.1
Waive the rules to permit a late delegation

 
  • Moved byCouncillor Stolte

    Waive Section 46.1 of the Procedure By-law, as amended, to permit Beverly Watters to speak to Item 13.1 - Official Plan and Zoning By-law Amendment applications for 454-462 Cumberland Avenue and 3255, 3259 and 3265 New Street. (PL-02-24)

    CARRIED

15.
Information Items

 

Chair: Mayor Marianne Meed Ward
Committee Clerk: Jo-Anne Rudy

  • Moved byCouncillor Galbraith

    Receive and file the following 12 items, having been given due consideration by the Committee of the Whole:

    CARRIED

15.1
Office of the City Clerk memo providing forecast of standing committee agendas (COW-01-24)

This item has attachments. 
1.COW-01-24 Office of the City Clerk report forecast for Feb 2024.pdf

15.2
Appendix B "Bromley sidewalk recommended design – Option 4A" to transportation services department report TS-01-24 regarding proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM) 

This item has attachments. 
1.Appendix B to TS-01-24 - Bromley sidewalk recommended design – Option 4A.pdf

15.3
Delegation material from Nick Beveridge regarding the proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Nick Beveridge delegation material.pdf

15.4
Delegation material from Pamela Ewan and Lynn Alan Hastings regarding proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Pamela Ewan and Lynn Alan Hastings delegation material.pdf

15.5
Delegation material from Andrea Louca-Ricci regarding proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Andrea Louca-Ricci delegation material.pdf

15.6
Delegation material from Daniella Quattrociocchi regarding proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Daniella Quattrociocchi delegation material.pdf

15.7
Delegation material from Wendy Moraghan regarding proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Wendy Moraghan delegation material.pdf

15.8
Delegation material from Lawrence Stasiuk regarding proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Lawrence Stasiuk delegation material(1).pdf
2.TS-01-24 Lawrence Stasiuk Presentation(1).pdf

15.9
Delegation material from Richard Moskal regarding proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 Richard Moskal delegation material.pdf

15.10
Correspondence from Chris Ariens regarding proposed sidewalk infill on Bromley Road, Linwood Crescent and Maureen Court (TS-01-24) (CPRM)

This item has attachments. 
1.TS-01-24 correspondence from Chris Ariens_Redacted.pdf

15.11
Staff presentation regarding recommendation report for Zoning By-law Amendment for 3402 & 3416 Appleby Line (PL-06-24) (CPRM)

This item has attachments. 
1.PL-06-24 Staff presentation.pdf

15.12
Correspondence from Yaohua Lan regarding Zoning By-law Amendment for 3402 & 3416 Appleby Line (PL-06-24) (CPRM)

This item has attachments. 
1.PL-06-24 correspondence from Yaohua Lan_Redacted.pdf

16.
Staff Remarks

 

17.
Committee Remarks

 

18.
Adjournment

 

Meeting was called to order on January 8, 2024 at 9:32 a.m.

11:09 a.m. (recessed), 11:16 a.m. (reconvened), 11:20 p.m. (recessed), 11:25 p.m. (reconvened), 12:16 p.m. (recessed), 1:02 p.m. (reconvened), 1:05 p.m. (closed), 1:42 p.m. (public), 3:02 p.m. (recessed), 3:10 p.m. (reconvened), 3:32 p.m. (recessed), 3:36 p.m. (reconvened), 3:56 p.m. (recessed)

Meeting reconvened on January 9, 2024 at 9:30 a.m.

Note: Councillor Shawna Stolte was absent on January 9, 2024

10:34 a.m. (recessed), 10:45 a.m. (reconvened)

Chair adjourned the meeting at 11:30 a.m.

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