Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Mayor Marianne Meed Ward,
  • Kelvin Galbraith,
  • Lisa Kearns,
  • Rory Nisan,
  • Shawna Stolte,
  • Paul Sharman,
  • and Angelo Bentivegna
Staff Present:
  • Tim Commisso,
  • Joan Ford,
  • Chris Glenn,
  • Heather MacDonald,
  • Nancy Shea-Nicol,
  • Jamie Tellier,
  • David Thompson (Audio/Video Specialist),
  • Debbie Hordyk,
  • and Kevin Arjoon (Clerk)

Note: Due to COVID-19 and public health concerns, public attendance was not permitted at this meeting. The Mayor was present in Council Chambers while Councillors participated remotely.

1.
Call to Order:
 

2.
National Anthem:
 

3.
Regrets:
 

None.

4.
Proclamations:
 

5.
Motion to Approve Council Minutes:
 

  • Motion No.
    Moved by:Councillor Bentivegna
    Seconded by:Councillor Sharman

    Confirm the minutes of the following meeting of Council:

    CARRIED

6.
Recognitions and Achievements:
 

None.

7.
Presentations:
 

None.

8.
Declarations of Interest:
 

None.

9.
Delegations:
 

10.
Recommendations from Standing Committees:
 

10.1
Environment, Infrastructure & Community Services meeting of June 8, 2020
This item has attachments. 

1.Post-Meeting Minutes - Environment, Infrastructure and Community Services Committee_Jun08_2020 - English.pdf
  • Motion No.

    Items a and c were voted upon by way of one consent vote.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

a.
Contract for purchase of structural firefighting turnout gear (BFD-01-20)
This item has attachments. 

1.BFD 01-20 report.pdf
  • Motion No.

    Approve the award of a single source contract for Burlington fire department’s standardized structural firefighting turnout gear with Starfield Lion for two-year term, with the option to extend the contract for three additional one-year terms; and

    Authorized the Manager of Procurement Services to issue a purchase order and/or sign any associated agreements subject to the approval of the Executive Director of Legal Services with Starfield Lion; and

    Authorize the Manager of Procurement Services to extend the contract for the term of the agreement subject to mutual agreement with Starfield Lion.

    CARRIED

c.
Construction and mobility management for low density residential development (CW-15-20)
 

  • Motion No.

    Approve the amendment to the Construction and Mobility Management Policy with the addition of Schedule B, as phase one of an ongoing amendment process to return to Council by Q1 2021, as included in Appendix A to capital works department report CW-15-20; and

    Approve the amendment to the Grading and Drainage Clearance Certificate By-law 52-2018 with the addition of condition 15 (i.e.: the requirement for a construction and mobility management plan for low density residential development), in the terms and conditions of Schedule A, as included in Appendix B to capital works department report CW-15-20: and

    Direct the Executive Director of Environment, Infrastructure and Community Services to report back to Council in Q4 2020 regarding staffing resources necessary to ensure effective implementation and enforcement of the construction and mobility management guidelines for low rise residential development, including the Grading and Drainage Clearance Certificate  By-law 52-2018 and the Noise and Nuisance By-law 19-2003. (SD-09-20)

    CARRIED

b.
Stormwater management design guidelines update (CW-14-20)
 

This item was referred to the Community Planning, Regulation & Mobility meeting of June 9, 2020.

10.2
Community Planning, Regulation & Mobility meeting of June 9, 2020
This item has attachments. 

1.06-09-20 Post-Meeting Minutes - Community Planning, Regulation and Mobility Committee_Jun09_2020 - English.pdf
  • Motion No.

    Items a,b,c,e,f,g and h were voted upon by way of one consent vote.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

a.
SPLIT pass agreement update (TR-01-20)
This item has attachments. 

1.TR-01-20 report.pdf
  • Motion No.

    Authorize the Director of Transit to continue the delivery of the Subsidized Passes for Low Income Transit (SPLIT) Program; and

    Direct the City Manager and City Clerk to negotiate and execute, on behalf of the Corporation of the City of Burlington, all necessary Transportation Pass funding agreements, renewals and ancillary documents between the City of Burlington and the Regional Municipality of Halton, in a form acceptable to the Director of Transit and in a form satisfactory to the Executive Director of Legal Services, required to continue the delivery of the Subsidized Passes for Low Income Transit Program.

    CARRIED

b.
Transit single source approval – scheduling software & services (TR-04-20)
This item has attachments. 

1.TR-04-20-Single Source Approval–Transit Scheduling Software and Services.pdf
  • Motion No.

    Authorize the Manager of Procurement Services to issue a revised purchase order for Courval Scheduling Inc. (CSched) of Laval, Quebec in the amount of $128 979.96 + HST for the continued use of HASTUS by CSched for transit workforce scheduling and consulting services.

    CARRIED

c.
Shared streets during COVID-19 (TS-18-20)
This item has attachments. 

1.TS-18-20 report.pdf
  • Motion No.

    Approve a responsive approach related to road closures to aid social distancing during the COVID-19 emergency as indicated in transportation services report TS-18-20.

    CARRIED

e.
Shadow and wind studies (PL-08-20)
This item has attachments. 

1.PL-08-20 report.pdf
2.PL-08-20 Appendix A.pdf
3.PL-08-20 Appendix B.pdf
4.PL-08-20 Appendix C.pdf
5.PL-08-20 Appendix D.pdf
6.PL-08-20 Appendix E.pdf
7.PL-08-20 staff presentation.pdf
  • Motion No.

    Approve, in principle, the Shadow Study Guidelines and Terms of Reference attached as Appendix A to community planning report PL-08-20; and

    Approve, in principle, the Pedestrian Level Wind Study Guidelines and Terms of Reference attached as Appendix B to community planning report PL-08-20; and

    Direct the Director of Community Planning to prepare the necessary by-laws to amend the current Official Plan and adopted Official Plan through a future housekeeping amendment and/or modification, respectively, substantially in accordance with the recommendations attached in Appendix E to community planning report PL-08-20.

    CARRIED

f.
Bill 108 timelines (PL-06-20)
This item has attachments. 

1.PL-06-20 report.pdf
  • Motion No.

    Direct the Director of Community Planning to process future development applications in accordance with Option One outlined in community planning department report PL-06-20.

    CARRIED

g.
Verbal update - Burlington Economic Recovery Network (BERN) (CPRM-02-20)
 

  • Motion No.

    Endorse the Burlington Economic Recovery Network (BERN) Guiding Principles; and

    Commit to working with BERN in developing the critical path and recommendations for economic recovery, through the city representatives on BERN including the Mayor, Ward 1 Councillor and City Staff; and

    Request BERN report back to committee with specific recommendations for city involvement in economic recovery, for endorsement by committee and once approved, integrate recovery recommendations into the City of Burlington Strategic Plan and 2018-22 Work Plan.

    CARRIED

h.
Stormwater management design guidelines update (CW-14-20)
This item has attachments. 

1.CW-14-20 report.pdf
2.CW-14-20_ Appendix A .pdf
3.CW-14-20 staff presentation.pdf

-

  • Motion No.

    Approve the updated Stormwater Management Design Guidelines for the City of Burlington, attached as Appendix A to capital works department report CW-14-20.

    CARRIED

d.
Subdivision agreement extension for Garden Trails subdivision (PL-31-20)
This item has attachments. 

1.PL-31-20 report.pdf
2.PL-31-20 Appendix A.pdf
3.PL-31-20 Appendix B.pdf
  • Motion No.

    Direct the Director of Community Planning to extend the Draft Plan Approval for the Garden Trails Subdivision at 550 Genista Drive up to six months, expiring December 30, 2020.

  • Motion No.
    Moved by:Councillor Galbraith
    Seconded by:Councillor Nisan

    Amend the main motion  from six months to up to two months, with the extension expiring August 31, 2020; and

    Direct the Chief Financial Officer and the Executive Director of Legal Services  to provide a report to the August cycle of meetings, on the recovery of costs, and the financial and legal implications of a new vs existing application with respect the Draft Plan Approval for the Gardens Trails subdivision.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Sharman, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Motion No.

    Motion as Amended: Direct the Director of Community Planning to extend the Draft Plan Approval for the Garden Trails Subdivision at 550 Genista Drive up to 2 months, expiring August 31, 2020; and

    Direct the Chief Financial Officer to provide a report to the August cycle of meetings, on the recovery of costs, and the financials; and

    Direct the Executive Director of Legal Services & Corporation Counsel to provide a report to the August cycle of meetings, on legal implications of a new vs existing application with respect the Draft Plan Approval for the Gardens Trails subdivision.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

10.3
Audit Committee meeting of June 10, 2020
This item has attachments. 

1.06-10-20 Post-Meeting Minutes - Audit Committee.pdf
  • Motion No.

    All items were voted upon by way of one consent vote.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

a.
Financial highlights for period ended December 31, 2019 (F-03-20)
This item has attachments. 

1.F-03-20 report.pdf
  • Motion No.

    Receive and file finance department report F-03-20 providing financial highlights for the period ended December 31, 2019.

    CARRIED

b.
Financial highlights as at March 31, 2020 (F-18-20)
This item has attachments. 

1.F-18-20 report.pdf
  • Motion No.

    Receive and file finance department report F-18-20 providing financial highlights as at March 31, 2020.

    CARRIED

c.
2019 compliance rates for mandatory employee training (HR-02-20)
This item has attachments. 

1.HR-02-20 report.pdf
  • Motion No.

    Receive and file human resources department report HR-02-20 providing information about the 2019 compliance rates for mandatory employee training.

    CARRIED

d.
COVID-19 emergency response verbal update (A-01-20)
This item has attachments. 

1.A-01-20 COVID-19 emergency response update.pdf
  • Motion No.

    Receive and file the June 10, 2020 staff presentation providing an update on the COVID-19 emergency response.

    CARRIED

e.
External audit contract (F-17-20)
This item has attachments. 

1.F-17-20 report.pdf
  • Motion No.

    Appoint the firm of Deloitte LLP to provide external audit services to the City of Burlington for a period of up to five years.

    CARRIED

f.
Risks and opportunities in COVID-19 emergency response and service re-design strategies (CM-15-20)
This item has attachments. 

1.CM-15-20 report.pdf
2.CM-15-20 Appendix A.pdf
  • Motion No.

    Receive and file city manager’s office report CM-15-20 providing risks, mitigations and opportunities from both COVID-19 emergency response strategy and service re-design strategy as detailed in Appendix A.

    CARRIED

10.4
Corporate Services, Strategy, Risk & Accountability meeting of June 11. 2020
This item has attachments. 

1.06-11-20 Post-Meeting Minutes - Corporate Services, Strategy, Risk and Accountability Committee.pdf
  • Motion No.

    Items a,b,c,e,f and h were voted upon by way of one consent vote.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

a.
Annual report of the Integrity Commissioner (CL-12-20)
This item has attachments. 

1.CL-12-20 report.pdf
2.CL-12-20 Appendix A.pdf
  • Motion No.

    Receive and file clerks department report CL-12-20 providing the annual report from Principles Integrity, Integrity Commissioner for the City of Burlington.

    CARRIED

b.
COVID-19 emergency response update (CSSRA-04-20) (SD-10-20)
This item has attachments. 

1.CSSRA-04-20 Burlington Hydro update COVID-19.pdf
2.CSSRA-04-20 staff presentation.pdf
  • Motion No.

    Receive and file the June 11, 2020 staff and Burlington Hydro presentations providing updates on the COVID-19 emergency response; and

    Direct the Chief Financial Officer to present the 2021 Budget Framework Report at the September CSSRA meeting including budget timelines to reflect a budget approval in Q1 2021. (SD-10-20)

    CARRIED

c.
Financial results for Burlington Hydro for the period ended December 31, 2019 (F-24-20)
This item has attachments. 

1.F-24-20 report.pdf
  • Motion No.

    Receive and file finance department report F-24-20 providing financial results for Burlington Enterprises Corporation.

    CARRIED

e.
Reserve and reserve fund review (F-28-20)
This item has attachments. 

1.F-28-20 report.pdf
2.F-28-20 - Appendix A.pdf
  • Motion No.

    Receive and file finance department report F-28-20, reserve and reserve fund review; and

    Repeal by-laws 092-1991, 072-1992, 061-1993, 089-1995, 26-1998, 062-1999, 061-2002, 062-2002, 3-2007, 45-2008 and 077-2013, as described in F-28-20; and

    Authorize the Chief Financial Officer to transfer fund balances as outlined in F-28-20; and

    Approve the establishment of new and or renamed reserve funds as outlined in F-28-20 with associated by-laws to be brought forward to Council for approval.

    CARRIED

f.
Corporate project governance and status updates (CM-10-20)
This item has attachments. 

1.CM-10-20 report.pdf
2.CM-10-20 Appendix A.pdf
3.CM-10-20 staff presentation.pdf
  • Motion No.

    Receive and file city manager’s office report CM-10-20 providing an overview of the governance for corporate projects and status reports as provided in Appendix A.

    CARRIED

h.
Confidential real estate matters (L-14-20)
 

  • Motion No.

    Approve the recommendations contained in confidential legal department report L-14-20; and

    Authorize the Mayor and City Clerk to execute any documents in connection with this matter, subject to the satisfaction of the Executive Director of Legal Services and Corporation Counsel.

    CARRIED

d.
Debt policy review (F-15-20)
This item has attachments. 

1.F-15-20 report.pdf
  • Motion No.

    Approve the City of Burlington’s amended debt policy as per Appendix A of finance department report F-15-20.

    CARRIED (6 to 1)

g.
Consideration of property tax relief extension (CSSRA-02-20)
This item has attachments. 

1.CSSRA-02-20 memo.pdf
2.CSSRA-02-20 halton region.pdf
  • Motion No.
    Moved by:Councillor Sharman
    Seconded by:Councillor Nisan

    Waive interest (all property classes) for June 30th, July 31st and waive penalty for August 20th (due date) and October 20th (due date), and to reinstate interest beginning August 31st and for each subsequent month for the balance of the year, this will result in a projected revenue loss of $670,000.

    CARRIED (7 to 0)

11.
Motion to Approve Standing Committee Minutes:
 

  • Motion No.
    Moved by:Councillor Stolte
    Seconded by:Councillor Nisan

    Approve the following minutes:

    CARRIED

12.
Reports of Municipal Officers:
 

12.1
LaSalle Park Community Marina (RS-06-20)
This item has attachments. 

1.REVISED - RS-06-20 LaSalle Park Community Marina.pdf
2.RS-06-20 Appendix A.pdf
  • Motion No.
    Moved by:Councillor Kearns
    Seconded by:Councillor Galbraith

    Receive and file Recreation Services report RS-06-20 regarding the LaSalle Park Community Marina and the public boat launch.

    IN FAVOUR: (6)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Sharman, and Councillor Bentivegna
    OPPOSED: (1)Councillor Stolte
    CARRIED (6 to 1)

13.
Notices of Motion:
 

14.
Motions:
 

14.1
Motion to amend the order of business.
 

  • Motion No.
    Moved by:Councillor Galbraith
    Seconded by:Councillor Sharman

    In accordance with the Procedure By-law 04-2020, section 33.2, amend the order of business to have item 12.1 - LaSalle Park Community Marina dealt with after item 9. Delegations.

    CARRIED (7 to 0)

15.
Motion to Receive and File Council Information Packages:
 

  • Motion No.
    Moved by:Councillor Sharman
    Seconded by:Councillor Bentivegna
    Receive and file the following Information Packages, having been prepared and distributed to Council:  
    CARRIED

16.
Motion to Receive and File Information Items:
 

  • Motion No.
    Moved by:Councillor Kearns
    Seconded by:Councillor Bentivegna

    Receive and file information items, having been considered by Council:

    CARRIED

17.
Motion to Approve By-Laws:
 

  • Motion No.
    Moved by:Councillor Stolte
    Seconded by:Councillor Nisan

    Enact and pass the following by-laws which are now introduced, entitled and numbered as indicated below:

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

17.1
41-2020: A by-law to amend By-law 86-2007, as amended, being aby-law for the regulation of traffic. 
 

17.2
42-2020: A by-law to amend By-law 61-2008 to update the legal description and the reasons for designation of 3083 Lakeshore Road.
 

17.3
43-2020: A by-law to establish a reserve fund and guidelines for the accumulation of monies received from net surplus revenues from the operations of the Burlington Public Library.
 

17.4
44-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Development Charges Exemption Reserve Fund.
 

17.5
45-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Fire Dispatch Reserve Fund.
 

17.6
46-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Parking Growth Reserve Fund.
 

17.7
47-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Election Reserve Fund.
 

17.8
48-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Emergency Plan Reserve Fund.
 

17.9
49-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Fire Suppression Reserve Fund.
 

17.10
50-2020: A by-law to establish a reserve fund for the accumulation of monies towards investment in creating a Green Community.
 

17.11
51-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Itabashi Garden Reserve Fund.
 

17.12
52-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Mundialization Reserve Fund and repeal by laws 092-1991, 061-1993, 089-1995 and 062-1999.
 

17.13
53-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Parking Renewal Reserve Fund.
 

17.14
54-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Transit Vehicle Depreciation Reserve Fund and repeal by laws 072-1992, 061-2002, and 062-2002.
 

17.15
55-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Tree Planting Initiative Reserve Fund.
 

17.16
56-2020: A by-law to establish a reserve fund and guidelines for the utilization of the Youth Initiatives Reserve Fund and repeal by law 077-2013.
 

17.17
57-2020: A by-law to exempt Blocks 289, 290, 291, 292 and 293, Plan 20M1193 in the City of Burlington, from the provisions of Part Lot Control under the Planning Act, R.S.O. 1990, c. P.13 as amended. 
 

18.
Motion to Confirm Proceedings of the Council Meeting:
 

  • Motion No.
    Moved by:Councillor Bentivegna
    Seconded by:Councillor Sharman

    ​​Enact and pass By-law Number 58-2020, being a by-law to confirm the proceedings of Council at its meeting held Monday, June 22, 2020 being read a first, second and third time.

    CARRIED

19.
A Verbal update on COVID-19 from City Manager Tim Commisso and Mayor Marianne Meed Ward.
 

20.
Statements by Members:
 

21.
Motion to Adjourn:
 

  • Motion No.
    Moved by:Councillor Galbraith
    Seconded by:Councillor Kearns

    Adjourn this Council now to meet again at the call of the Mayor.

    2:52 p.m. break, 2:57 p.m. reconvened, 3:58 p.m. adjourned

    CARRIED
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