Audit Committee Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely
Members Present:
  • Paul Sharman (Chair),
  • Lisa Kearns (Vice Chair),
  • Phillip Chisulo,
  • Etienne Durafour,
  • Mathew Moore,
  • Angelo Bentivegna,
  • and Mayor Marianne Meed Ward
Member Regrets:
  • Aaron Mendaglio
Staff Present:
  • Tim Commisso,
  • Kevin Arjoon,
  • Joan Ford,
  • Sheila Jones,
  • Michelle Moore,
  • Christine Swenor,
  • David Thompson (Audio/Video Specialist),
  • and Suzanne Gillies (Clerk)

1.
Declarations of Interest:
 

None.

2.
Delegation(s):
 

None.

3.
Consent Items:
 

3.1
Financial highlights for the period ended March 31, 2021 (F-21-21)
This item has attachments. 

1.F-21-21 Financial highlights for the period ended March 31, 2021.pdf
  • Moved by:Councillor Bentivegna

    Receive and file finance department report F-21-21 providing financial highlights as at March 31, 2021.

    CARRIED

4.
Regular Items:
 

4.1
External Audit Results for the external audit for 2020 (F-22-21)
This item has attachments. 

1.F-22-21 Annual external audit results.pdf
  • Moved by:Mathew Moore

    Receive and file finance department report F-22-21 presenting information on the external audit results for 2020.

    CARRIED

4.2
Report recommending approval of the 2020 consolidated financial statements as audited by Deloitte LLP (F-19-21)
This item has attachments. 

1.F-19-21 The City of Burlington Consolidated Financial Statements - December 31, 2020.pdf
2.F-19-21_Appendix A - City of Burlington - 2020 Draft Financial Statements.pdf
3.F-19-21_Appendix B - Burlington Public Library 2020 Draft Financial Statements.pdf
4.F-19-21_ Appendix C - Burlington Museums Board 2020 Final Financial Statements.pdf
5.F-19-21_ Appendix D - Burlington Theatre Board 2020 Draft Financial Statements.pdf
6.F-19-21_ Appendix E - BEDC 2020 Final Financial Statements.pdf
7.F-19-21_Appendix F - Burlington Downtown BIA 2020 Draft Financial Statements.pdf
8.F-19-21_Appendix G - Aldershot Village BIA 2020 Draft Financial Statements.pdf
9.F-19-21_ Appendix H - City of Burlington (Trust Fund) 2020 Draft Financial Statements.pdf
  • Moved by:Phillip Chisulo

    Approve the 2020 consolidated financial statements for the City of Burlington and the local boards, as audited by Deloitte LLP;

    Approve the 2020 financial statements for the trust funds of the City of Burlington as audited by Deloitte LLP; and

    Authorize the Chief Financial Officer to publish the statements on the City’s website.

    CARRIED

4.3
Audit Committee subcommittee to review Terms of Reference (CL-19-21)
This item has attachments. 

1.CL-19-21 Audit Committee subcommittee to review Terms of Reference.pdf
2.Appendix A CL-19-21.pdf
3.Appendix B - CL-19-21.pdf
  • Moved by:Councillor Kearns

    Approve the creation of an Audit Committee subcommittee to review its terms of reference as outlined in the terms of reference document “Audit Committee Terms of Reference Subcommittee” as attached as appendix B to Office of the City Clerk report CL-19-21; and

    Appoint the following Audit Committee members to the Audit Committee Terms of Reference Subcommittee:

    • Councillor Paul Sharman, Mathew Moore and Etienne Durafour

    Appoint a Subcommittee Chair at the first meeting of the subcommittee from the selected members.

    CARRIED

4.4
Election of Chair and Vice-Chair
 

On motion, Councillor Lisa Kearns and Mathew Moore were elected Chair and Vice Chair respectively of the Audit Committee, affective June 9,2021 for the term to expire November 14, 2022.

5.
Confidential Items:
 

6.
Procedural Motions:
 

  • Moved by:Mathew Moore

    Move into closed session in accordance with the following provisions under the Municipal Act, sections 239 (2)(a) the security of the property of the municipality or local board, with respect to information technology services department verbal update and presentation regarding information security.

    CARRIED

7.
Information Items:
 

  • Moved by:Mayor Meed Ward

    Receive and file the following 3 items, having been given due consideration by the Audit Committee.

    CARRIED

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

3:38 p.m. (closed), 4:25 p.m. (public)

Chair adjourned the meeting at 5:16 p.m.
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