Corporate Services, Strategy, Risk and Accountability Committee Meeting

Agenda

Meeting #:
Date:	Wednesday, February 02, 2022
Time:	9:30 a.m. and reconvening at 6:30 p.m.
Location:	Council Chambers - members participating remotely

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1.

Declarations of Interest:

2.

Delegation(s):

Due to COVID-19 this meeting will be conducted as a virtual meeting. Only the chair of the meeting, along with a clerk and audio/visual technician, will be in council chambers, with all other staff, members of council and delegations participating in the meeting by calling in remotely. The meeting will be live webcasted, as usual, and archived on the city website.

Requests to delegate to this virtual meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate or by submitting a written request by email to the Office of the City Clerk at by noon the business day before the meeting is to be held. It is recommended that delegates include their intended remarks, which will be circulated to all members of the standing committee in advance, as a backup to any disruptions in technology issues that may occur.

If you do not wish to delegate, but would like to submit feedback, please email your comments to . Any delegation notes and comments will be circulated to committee members in advance of the meeting and will be attached to the minutes, forming part of the public record.

3.

Consent Items:

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1

Hydro business plan (F-03-22)

• Receive and file finance department report F-03-22 regarding the Hydro 2022 business plan.

3.2

2021 to 2022 group health benefits renewal (HR-02-22)

• Retain Sun Life as the provider of major medical, dental, long term disability and life insurance for the benefit year December 1, 2021 to November 30, 2022.

3.3

Halton Court Services business plan and budget (L-05-22)

• Approve the 2022 Halton Court Services (HCS) budget as presented; and

  Contribute $50,000 from net revenues to the capital reserve fund during 2022 to ensure that requirements of the Capital Reserve Fund Policy are met; and

  Approve the draft terms of reference with respect to an external review of Halton Court Services including, but not limited to, development of operations and recommendations relate to service delivery, long-term financial sustainability and governance to a maximum of $100,000 be provided from the stabilization reserve fund.

4.

Regular Items:

4.1

Election Sign By-law (CL-04-22)

• Enact a by-law to regulate election signs in the City of Burlington and repeal By-law 18-2018, attached as appendix B to office of the city clerk report CL-04-22; and

  Enact a by-law to amend By-law 034-2007, as amended, being the Sign and Advertising By-law to delete references to election signs, attached as appendix C to office of the city clerk report CL-04-22.

4.2

Vision to Focus progress report as of Q4 2021 (CS-02-22)

• Receive and file Vision to Focus (V2F) progress report and V2F integrated reporting update as of December 2021 as contained in appendices A and B of corporate strategy report CS-02-22.

4.3

City-wide customer experience optimization and operationalization of CRM system (CX-01-22)

• Receive and file customer experience department report CX-01-22 providing an update on city-wide customer experience optimization and operationalization of the CRM system.

4.4

Staff direction regarding closed meeting protocol (CSSRA-02-22)

• Direct the City Manager to include in the upcoming report (CM-08-22 – March 2, 2022)  a review of the City of Burlington closed session meeting policies and procedures and report back on options and recommendations to ensure the development of updated best practices, policies and procedures.

5.

Confidential Items:

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during the discussion.

5.1

Confidential contingency report as at December 31, 2021 (F-02-22)

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

5.2

Confidential update on a litigation matter (L-02-22)

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

5.3

Confidential triannual litigation update (L-03-22)

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

5.4

Confidential insurance renewal (L-04-22)

Note: This item has been withdrawn from the agenda.

6.

Procedural Motions:

7.

Information Items:

8.

Staff Remarks:

9.

Committee Remarks:

10.

Adjournment: