Environment, Infrastructure & Community Services Committee Meeting

Minutes

Meeting #:
Date:
Time:
9:30 a..m. and/or reconvening at 6:30 p.m. if required
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Kelvin Galbraith (Chair), 
  • Shawna Stolte, 
  • Paul Sharman, 
  • Rory Nisan, 
  • Angelo Bentivegna, 
  • and Mayor Marianne Meed Ward
Member Regrets:
  • Lisa Kearns
Staff Present:
  • Tim Commisso, 
  • Joan Ford, 
  • Chris Glenn, 
  • Enrico Scalera, 
  • Richard Bellemare (Audio/Video Specialist), 
  • and Suzanne Gillies (Clerk)

1.
Declarations of Interest:

 

None

2.
Delegation(s):

 

3.
Consent Items:

 

3.1
Single source report – road patrol software (RPF-15-22)

This item has attachments. 
1.RPF-15-22 Single Source Report - Road Patrol Software.pdf
  • Moved byCouncillor Bentivegna

    Approve extending the single source agreement with Burnside Mobile for two years with annual subscription costs of $27,850.00 inclusive of HST for 2023, and $27,100.00 including HST for 2024, bringing the total cost spent under the duration of this contract to $151,148.24 including HST as outlined in roads, parks and forestry department report RPF-15-22.

    CARRIED

3.2
Single source report – two-way radios (RPF-21-22)

This item has attachments. 
1.RPF-21-22 Single Source Report - Two-way radios.pdf
  • Moved byCouncillor Bentivegna

    Approve the single source purchase of two-way radios from Motorola Solutions, including in-cab vehicle radios and handheld two-way radios on an ongoing basis, with a 2022 upset purchase price of $400,000 (including net HST) as outlined in roads, parks and forestry department report RPF-21-22; and

    Approve the standardization of Motorola Solutions for two-way radios to align with Halton Regional Police Services (HRPS) radio system standard until a competitive procurement process is required by HRPS.

    CARRIED

3.3
Public tree removal report – 2243-269 Fairview St & 864 Drury Lane – Phase 1 (535-001-20) (RPF-17-22)

This item has attachments. 
1.RPF-17-22 Public Tree Removal Report 2243-2269 Fairview St. and 864 Drury Lane (535-001-20).pdf
2.RPF-17-22 Appendix Tree Inventory and Compensation Form.pdf
3.Appendix B to RPF-17-22.pdf
  • Moved byCouncillor Bentivegna

    Approve the request by the applicant to remove (5) public trees in order to proceed with the proposed site plan application file no. 535-001-20 as outlined in roads, parks & forestry department report RPF-17-22; and

    Instruct the applicant, Thomas Maxwell (Multiplex Construction Canada Ltd) on behalf of Fairview Limited Partnership c/o OZ Drewniak, CLV Group Inc., to provide replacement tree compensation for the public tree removals totaling $11,000; and

    Direct that a tree permit be obtained for the public tree removals and pay the associated tree permit fees as outlined in the City’s Rates and Fees By-law; and

    Direct that all associated costs with respect to the removal of the public trees (including stump removal) will be the responsibility of the applicant. The contractor hired to remove the trees will require approval by the Manager of Urban Forestry or designate.

    CARRIED

3.4
Public tree removal report – 31, 33 & 35 Fairwood Pl. W (RPF-20-22)

This item has attachments. 
1.RPF-20-22 Public Tree Removal Report 31,33, 35 Fairwood Place.pdf
2.Appendix A to RPF-20-22.pdf
3.Appendix B to RPF-20-22.pdf
  • Moved byCouncillor Bentivegna

    Approve the request by the applicant to remove three (3) public trees in order to proceed with the proposed development of new single-family dwellings at 31, 33 & 35 Fairwood Pl. W. as outlined in roads, parks and forestry department report RPF-20-22; and

    Instruct the applicant, John Nesbitt (Country Green Homes Inc.) on behalf of O’Malley Enterprises Limited, to provide compensation for the public tree removals by providing cash-in-lieu of replacement totaling $7,000.00; and

    Direct that a tree permit be obtained for the public tree removals and pay the associated tree permit fees as outlined in the City’s Rates and Fees By-law; and

    Direct that all associated costs with respect to the removal of the public trees (including stump removal) will be the responsibility of the applicant. The contractor hired to remove the trees will require approval by the Manager of Urban Forestry or designate.

    CARRIED

3.5
Public tree removal report 2082 James St (535-007-20) (RPF-18-22)

This item has attachments. 
1.RPF-18-22 Public Tree Removal Report 2082 James St (535-007-20).pdf
2.Appendix A to RPF-18-22.pdf
3.Appendix B to RPF-18-22.pdf
4.Appendix B to RPF-18-22 continued.pdf
  • Moved byCouncillor Bentivegna

    Approve the request by the applicant to remove 34 public trees in order to proceed with the proposed site plan application file no. 535-007-20 as outlined in roads, parks & forestry department report RPF-18-22 and associated appendices; and

    Instruct the applicant, Helen Xie on behalf of Mattamy James Street GP Inc., to provide compensation for the public tree removals by planting public trees in accordance with the overall streetscape design for the site plan application, and by providing replacement tree compensation fees totaling $20,000 for those remaining trees that could not be planted due to space limitations; and

    Direct that a tree permit be obtained for the public tree removals and pay the associated tree permit fees as outlined in the City’s Rates and Fees By-law; and

    Direct that all associated costs with respect to the removal of the public trees (including stump removal) will be the responsibility of the applicant. The contractor hired to remove the trees will require approval by the Manager of Urban Forestry or designate.

    CARRIED

3.6
Improving pedestrian linkages to schools during the winter season – disposition of staff directions SD-27-21 and SD-28-21 (RPF-19-22)

This item has attachments. 
1.RPF-19-22 Improving Pedestrian Linkages to Schools in Winter Season - Disposition of Staff Directions SD-27-21, SD-28-21.pdf
  • Moved byCouncillor Bentivegna

    Receive and file roads, parks and forestry department report RPF-19-22 regarding improving pedestrian linkages to schools during the winter season and disposition of related staff directions; and

    Authorize the Mayor and City Clerk to execute the winter maintenance agreement with the Halton District School Board for winter maintenance of pathways on school property, with the content satisfactory to the Director of Roads, Parks and Forestry and in a form satisfactory to the Executive Director of Legal Services and Corporation Council; and

    Authorize the Mayor and City Clerk to execute the winter maintenance agreement with the Halton Catholic District School Board for winter maintenance of pathways on school property, with the content satisfactory to the Director of Roads, Parks and Forestry and in a form satisfactory to the Executive Director of Legal Services and Corporation Council.

    CARRIED

3.7
Contract award for Central Park leash free area construction (ES-33-22)

This item has attachments. 
1.ES-33-22 Award Contract ES-22-29 Central Park Leash Free Area Construction.pdf
  • Moved byCouncillor Bentivegna

    Award the tender for contract ES-22-29 Central Park leash free area construction to Oakridge Group Inc. for $142,052.87 including HST; and

    Authorize the Manager of Procurement Services to issue an internal purchase order; and

    Authorize the Mayor and City Clerk to sign any required agreements with the bidder named above, subject to the satisfaction of the Executive Director of Legal Services and Corporation Counsel; and

    Approve the total cost of $155,000 (Net HST) to be charged to Capital Order PD0236 and funded as outlined in the financial matters section of engineering services department report ES-33-22 and authorize $35,000 of additional funding from the Capital Purposes Reserve Fund to support the Central Park leash free area construction.

    CARRIED

4.
Regular Items:

 

4.1
Park Dedication Bylaw Amendment (ES-06-22)

This item has attachments. 
1.ES-06-22 Park Dedication Bylaw Update.pdf
2.Appendix A to ES-06-22.pdf
3.ES-06-22 Appendix B By-law xx-2022_sy.pdf
  • Moved byCouncillor Sharman

    Refer engineering services report ES-06-22 regarding Park Dedication By-law amendment to the Corporate Services, Strategy, Risk and Accountability Committee meeting on September 14, 2022.

    CARRIED

4.2
Climate Resilient Burlington: A plan for adapting to our warmer, wetter and wilder weather (EICS-12-22)

This item has attachments. 
1.EICS-12-2022 - Climate Resilient Burlington.pdf
2.Appendix A to EICS-12-22.pdf
3.Appendix B to EICS-12-22.pdf
  • Moved byCouncillor Nisan

    Approve environment, infrastructure and community services department report EICS-12-22 regarding Climate Resilient Burlington: A plan for adapting to our warmer, wetter and wilder weather as presented in Appendix A.

    CARRIED

4.3
Municipal Accommodation Tax (MAT) (RCC-12-22)

This item has attachments. 
1.RCC-12-22 Municipal Accommodation Tax (MAT).pdf
2.Appendix A to RCC-12-22.pdf
3.Appendix B to RCC-12-22.pdf
4.Appendix C to RCC-12-22.pdf
5.Appendix D to RCC-12-22.pdf
  • Moved byCouncillor Bentivegna

    Approve the implementation of a Municipal Accommodation Tax at a rate of 4% effective October 1, 2022 as outlined in recreation, community and culture department report RCC-12-22; and

    Approve the Municipal Accommodation Tax (MAT) bylaw 56-2022 substantially in the form attached as Appendix A to recreation, community and culture department report RCC-12-22 and in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel; and

    Approve Option 3 as outlined in recreation, community and culture department report RCC-12-22 to implement and direct funds; and

    Approve the City MAT Reserve Fund bylaw 57-2022 for the City portion of Municipal Accommodation Tax substantially in the form attached as Appendix B to recreation, community and culture department report RCC-12-22 and in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel; and

    Approve the Tourism MAT Reserve Fund bylaw 58-2022 for the Tourism portion of Municipal Accommodation Tax substantially in the form attached as Appendix C to recreation, community and culture department report RCC-12-22 and in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel; and

    Approve the single source engagement for collection of the Municipal Accommodation Tax to Ontario Restaurant Hotel & Motel Association (ORHMA) for the duration of the contract, including any city approved extensions or amendments; and

    Authorize the Director of Recreation Community and Culture to enter into an agreement, subject to the satisfaction of the Chief Financial Officer and the Executive Director of Legal Services and Corporation Counsel, with the Ontario Restaurant Hotel & Motel Association (ORHMA) for the collection of the Municipal Accommodation Tax.

    CARRIED

4.4
Storm Sewer Discharge By-law Amendment (ES-10-22)

This item has attachments. 
1.ES-10-22 Storm Sewer Discharge By-law Amendment.pdf
  • Moved byMayor Meed Ward

    Approve By-law 59-2022 attached as Appendix A to engineering services report ES-10-22, providing revisions to definitions and policy, new discharge parameters and a new discharge permit process; and

    Rescind Storm Sewer Discharge By-law 86-2002; and

    Approve By-law 60-2022 attached as Appendix B to amend the Rates & Fees By-law 61-2021 to include the permit application fees as detailed in the financial matters section of engineering services department report ES-10-22.

    CARRIED

5.
Confidential Items:

 

None

6.
Procedural Motions:

 

None

7.
Information Items:

 
  • Moved byCouncillor Sharman

    Receive and file the following ten items, having been given due consideration by the Environment, Infrastructure and Community Services Committee.

    CARRIED

7.1
Delegation material from Lawson Hunter regarding Climate Resilient Burlington: A plan for adapting to our warmer, wetter and wilder weather (EICS-12-22)

This item has attachments. 
1.EICS-12-22 Lawson Hunter delegation material(1).pdf

7.2
Staff presentation regarding Park Dedication Bylaw Amendment (ES-06-22)

This item has attachments. 
1.ES-06-22 staff presentation.pdf

7.3
Correspondence from David Bronskill representing Goodmans LLP regarding Park Dedication Bylaw Amendment (ES-06-22)

This item has attachments. 
1.ES-06-22 correspondence from David Bronskill representing Goodmans LLP.pdf

7.4
Correspondence from Carriagegate regarding Park Dedication Bylaw Amendment (ES-06-22)

This item has attachments. 
1.ES-06-22 correspondence from Carriagegate.pdf

7.5
Correspondence from West End Home Builders’ Association regarding Park Dedication Bylaw Amendment (ES-06-22)

This item has attachments. 
1.ES-06-22 correspondence from West End Home Builders’ Association.pdf

7.6
Correspondence from Medica one regarding Park dedication Bylaw Amendment (ES-06-22)

This item has attachments. 
1.ES-06-22 Correspondence from Medica one.pdf

7.7
Correspondence from Branthaven development regarding Park Dedication Bylaw Amendment (ES-06-22)

This item has attachments. 
1.ES-06-22 Correspondence from Branthaven development.pdf

7.8
Correspondence from Building Industry and Land Development Association regarding Park Dedication Bylaw Amendment (ES-06-22)

This item has attachments. 
1.ES-06-07 Correspondence from Building Industry and Land Development Associ.pdf

7.9
Correspondence from Mattamy James Street Limited Partnership regarding Park Dedication Bylaw Amendment (ES-06-22)

This item has attachments. 
1.ES-06-22 correspondence from Mattamy James Street Limited Partnership.pdf

7.10
Staff presentation regarding Municipal Accommodation Tax (MAT) (RCC-12-22)

This item has attachments. 
1.RCC-12-22 Staff presentation.pdf

8.
Staff Remarks:

 

9.
Committee Remarks:

 

10.
Adjournment:

 

11:12 a.m. (recessed), 11:17 a.m. (reconvened), 12:02 p.m. (recessed), 1:00 p.m. (reconvened)

Chair adjourned the meeting at 1:40 p.m.

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