Committee of the Whole

Agenda

Meeting #:

Date:

Monday, April 07, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Council Chambers, City Hall, second floor

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1.

Call to Order

2.

Land Acknowledgement

Burlington as we know it today is rich in history and modern traditions of many First Nations and the Métis. From the Anishinaabeg to the Haudenosaunee, and the Métis – our lands spanning from Lake Ontario to the Niagara Escarpment are steeped in Indigenous history. ​

​The territory is mutually covered by the Dish with One Spoon Wampum Belt Covenant, an agreement between the Iroquois Confederacy, the Ojibway and other allied Nations to peaceably share and care for the resources around the Great Lakes.

We acknowledge that the land on which we gather is part of the Treaty Lands and Territory of the Mississaugas of the Credit.

3.

Approval of the Agenda

4.

Declarations of Interest

5.

Delegations

To speak at a Committee meeting regarding an item on the agenda, individuals must register as a delegation no later than noon the Friday before the meeting. To register, complete the online application at www.burlington.ca/delegation or submit a written request by email to Legislative Services at

Individuals who have feedback to share but do not wish to speak at the committee meeting, can submit written comments by email to by noon the business day before the meeting. Comments received will be circulated to committee members in advance of the meeting.

6.

Presentations

7.

Consent Items

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to questions on items contained in the Consent Agenda.

7.1

Microsoft Unified Support multiyear purchase (BDS-01-25) (CCS)

• Approve the single source purchase of Microsoft Unified Support from Microsoft Canada for the term and costing outlined Burlington digital services report BDS-01-25; and

  Authorize the Manager of Procurement Services to execute a contract to purchase Microsoft Unified Support, change order(s), and extension(s), as required provided the contents are satisfactory to the Executive Director of Legal and Legislative Services and Corporation Counsel.

7.2

Financial status report as at December 31, 2024 (FIN-02-25) (CCS)

• Receive for information finance department report FIN-02-25 regarding financial status as at December 31, 2024.

7.3

2025 Tax Levy By-law (FIN-07-25) (CCS)

• Approve the 2025 Tax Levy By-law, substantially in the form attached as Appendices A and B to finance department report FIN-07-25.

7.4

2026 budget process (FIN-10-25) (CCS)

• Receive for information finance department report FIN-10-25 providing an outline of the 2026 budget process.

7.5

Operating budget performance report as at December 31, 2024 and summary of year-end financial position (FIN-11-25) (CCS)

• Receive for information finance department report FIN-11-25 which reports on the 2024 year-end financial position and retained savings disposition; and

  Direct the Chief Financial Officer to allocate the 2024 retained savings based on the strategy outlined in finance department report FIN-11-25.

7.6

Annual building permit revenues and expenses (DGM-05-25) (GM)

• Receive for information development and growth management report DGM-05-25 regarding 2024 annual building permit revenues and expenses.

7.7

Indexation of building permit fees for 2025 (DGM-06-25) (GM)

• ​​Approve a 5.36% indexation of building permit fees for 2025; and

  Approve the draft by-law substantially in the form attached as Appendix A to development and growth management report DGM-06-25, being a by-law to amend By-law 66-2019, a by-law under the Act respecting construction, demolition, change of use, occupancy, transfer of permits and inspections.​ 

7.8

Building Permit By-law amendments (DGM-07-25) (GM)

• Approve the draft by-law substantially in the form attached as Appendix A to development and growth management report DGM-07-25, being a by-law to amend By-law 66-2019, a by-law under the Act respecting construction, demolition, change of use, occupancy, transfer of permits and inspections.

7.9

Council Remuneration and Total Rewards By-law and Working Group Terms of Reference (LLS-08-25) (CCS)

• Approve the Terms of Reference attached as Appendix A to legislative services report LLS-08-25 for the Council Remuneration Review Working Group; and

  Direct the City Clerk to proceed with recruitment for the Council Remuneration Review Working Group (2026-2030 term) outside of the public appointment policy, with the selected appointments reviewed by the Chief Administrative Officer; and

  Direct the Council Remuneration Review Working Group to report its findings to Council before December 31, 2025; and

  Approve a by-law to provide for the payment of remuneration and expenses for Mayor and Members of Council, substantially in the form attached as Appendix B to legislative services report LLS-08-25.

7.10

Advisory committee 2024 annual reports and 2025 workplans and budgets (LLS-21-25) (CCS)

• Approve the 2025 advisory committee workplans and budget requests attached as Appendix A to legislative services report LLS-21-25; and

  Receive for information the 2024 advisory committee annual reports attached as Appendix B to legislative services report LLS-21-25.

7.11

Appointments to advisory committees (Downtown Parking Advisory Committee (LLS-25-25) (CCS)

• Approve the appointments to the Downtown Parking Committee, as contained in confidential appendix A to legislative services report LLS-15-25; and

  Direct Legislative Services staff to publish the appointee’s names following approval by Council.

7.12

Government Relations annual report & funding updates (CAF-01-25)

• Receive for information corporate affairs report CAF-01-25, providing an update on the funding, advocacy, monitoring and reporting work of government relations (GR) at the City of Burlington; and

  Endorse the staff recommendation to jointly pursue select funding opportunities alongside community stakeholder Mohawk College where strategic priorities align for both organizations.

8.

Community and Corporate Services

8.1

Tariff response report (FIN-15-25)

• Approve the draft by-law substantially in the form attached as Appendix A to finance department report FIN-15-25, being a by-law to amend Procurement Policy By-law 04-2022; and

  Direct Finance and Legal staff to continue to monitor any changes to trade agreements or related legislation and bring forward any required updates to the Procurement By-law to Council.

8.2

Establishment of the City’s Emergency Relief Reserve Fund (FIN-12-25)

• Approve the creation of the Emergency Relief Reserve Fund; and

  Approve an Emergency Relief Reserve Fund substantially in the form attached as Appendix A to finance department report FIN-12-25, and in the form satisfactory to the Commissioner, Legal and Legislatives Services/ City Solicitor; and

  Direct the Chief Financial Officer to recommend annual provisions to the Emergency Relief reserve fund, as part of the annual retained savings report up to a maximum of $1 million.

8.3

Travel to Apeldoorn, the Netherlands to commemorate 20 years of twinning (LLS-26-25)

• Receive legislative services report LLS-26-25 providing information regarding the upcoming official delegation and citizen delegation travel to Apeldoorn, the Netherlands to commemorate 20 years of twinning.

8.4

Review of the Flag Raising, Proclamations and Pier Lighting Policy (LLS-28-25)

• Approve the updated Flag Raising, Proclamations and Pier Lighting Policy substantially in the form attached as Appendix A to legislative services report LLS-28-25; and

  Approve the proposed pier lightings listed in Appendix B to legislative services report LLS-28-25 as annual events in the City of Burlington.

8.5

Transfer of property management responsibilities (CSS-01-25)

• Direct the Director of Recreation, Community, and Culture (RCC) to transfer property management responsibilities of 414 Locust, LaSalle Pavilion, Paletta Mansion and Spencer’s at the Waterfront to an external property management company over the next few years as agreements are established or renewed; and

  Direct and authorize the Manager of Realty Services to amend and execute agreements in connection with this matter, as required, in a form satisfactory to the Commissioner of Legal and Legislative Services/ City Solicitor.

8.6

Burlington’s strategic planning approach (TRN-01-25)

• Approve the City’s recommended strategic planning approach as outlined in transformation office report TRN-01-25.

8.7

Motion Memorandum regarding expanding cricket opportunities (COW-06-25)

• Request that staff provide a report for Committee of the Whole on opportunities to expand cricket in Burlington by building cricket facilities in collaboration with the private sector, and any related land opportunities, by July 2025.

9.

Confidential Items and Closed Meeting

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

9.1

Confidential Appendix A to legislative services report LLS-25-25 regarding  appointments to advisory committees (Downtown Parking Advisory Committee) (LLS-25-25)

Pursuant to Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees.

9.2

Confidential legal update on a litigation matter regarding Community Benefits Charge By-law (LLS-27-25)

Pursuant to Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

10.

Rise and Report

11.

Public Works

12.

Growth Management

12.1

Heritage response to Bill 23 – evaluation of shortlist of designation candidates (DGM-10-25)

• State an intention to designate the properties listed in Appendix B to development and growth management report DGM-10-25 titled “List of Properties Recommended for Designation under Part IV of the Ontario Heritage Act” under Part IV, Section 29, of the Ontario Heritage Act and in accordance with the Statements of Cultural Heritage Value or Interest and Descriptions of Heritage Attributes for the subject properties which is attached to development and growth management report DGM-10-25 as Appendix E; and

  Direct the Director of Community Planning to provide notice of Council’s intention to designate the properties in Appendix B to development and growth management report DGM-10-25 – List of Properties Recommended for Designation under Part IV of the Ontario Heritage Act, in accordance with subsection 29 (3) and 29 (4) of the Ontario Heritage Act; and

  Direct the City Clerk to introduce the necessary by-laws to designate the properties as being of cultural heritage value or interest to Council which will be enacted in accordance with subsection 29 (8) of the Ontario Heritage Act, provided no objections are received; and

  Direct the City Clerk to take the necessary actions in the event of any objections to the notices of intention to designate pursuant to the Ontario Heritage Act, subsections 29 (5) and 29 (6), such that the Director of Community Planning may report back to Council to allow Council to consider the objection and decide whether or not to withdraw the notice of intention to designate the property.

12.2

Recommendation to designate 1371 Elgin Street and 0000 Lakeshore Road (St. Luke’s Church and Cemetery) (DGM-18-25)

• State an intention to designate the property at 1371 Elgin St. and 0000 Lakeshore Rd. (roll number 2402060604080000000) under Part IV, Section 29, of the Ontario Heritage Act and in accordance with the Statement of Cultural Heritage Value or Interest and Description of Heritage Attributes for 1371 Elgin St. and 0000 Lakeshore Rd. which is attached to development and growth management report DGM-18-25 as Appendix B; and

  Direct the Director of Community Planning to provide notice of Council’s intention to designate 1371 Elgin St. and 0000 Lakeshore Rd., in accordance with subsection 29 (3) and 29 (4) of the Ontario Heritage Act; and

  Direct the City Clerk to introduce the necessary by-law to designate the property as being of cultural heritage value or interest to Council which will be enacted in accordance with subsection 29 (8) of the Ontario Heritage Act, provided no objections are received; and

  Direct the City Clerk to take the necessary actions in the event of any objection to the notice of intention to designate pursuant to the Ontario Heritage Act, subsections 29 (5) and 29 (6), such that the Director of Community Planning may report back to Council to allow Council to consider the objection and decide whether or not to withdraw the notice of intention to designate the property.

12.3

Recommendation to designate 3044 Lakeshore Road (DGM-22-25)

• State an intention to designate the property at 3044 Lakeshore Rd. under Part IV, Section 29, of the Ontario Heritage Act and in accordance with the Statement of Cultural Heritage Value or Interest and Description of Heritage Attributes for 3044 Lakeshore Rd. which is attached to development and growth management report DGM-22-25 as Appendix B; and

  Direct the Director of Community Planning to provide notice of Council’s intention to designate 3044 Lakeshore Rd., in accordance with subsection 29 (3) and 29 (4) of the Ontario Heritage Act; and

  Direct the City Clerk to introduce the necessary by-law to designate the property as being of cultural heritage value or interest to Council which will be enacted in accordance with subsection 29 (8) of the Ontario Heritage Act, provided no objections are received; and

  Direct the City Clerk to take the necessary actions in the event of any objection to the notice of intention to designate pursuant to the Ontario Heritage Act, subsections 29 (5) and 29 (6), such that the Director of Community Planning may report back to Council to allow Council to consider the objection and decide whether or not to withdraw the notice of intention to designate the property.

13.

Statutory Public Meetings

Statutory Public Meetings will be discussed at 9:30 a.m. on Tuesday, April 8, 2025.

13.1

Zoning By-law Amendment for 105 Avondale Court (DGM-21-25)

• Approve the Zoning By-law Amendment application for the property located at 105 Avondale Court, as modified by staff in development and growth management report DGM-21-25, to permit a single detached dwelling; and

  Approve Zoning By-law 2020.502, attached as Appendix D to development and growth management report DGM-21-25, to rezone the lands at 105 Avondale Court from “R1.2-502” to “H-R1.2-561” to facilitate relief of minimum lot width, maximum building height, maximum deck area, minimum yards, and balcony provisions; and

  Deem that the amending zoning by-law will conform to the Halton Region Official Plan, Official Plan, 2020 and Official Plan, 1997 of the City of Burlington and that there are no applications to alter the Official Plans with respect to the subject lands.

13.2

Official Plan and Zoning By-law Amendments at 2072 Lakeshore Road (DGM-25-25)

• Direct staff to continue to process the submitted Official Plan Amendment and Zoning By-law Amendment applications for 2072 Lakeshore Road in an effort to bring forward a subsequent recommendation report. This report provides a description of the subject applications, an update on the technical review that is underway, and a summary of the technical and public comments received to date.

13.3

Draft Affordable Rental Housing Community Improvement Plan (DGM-24-25)

• Approve the Affordable Rental Housing Community Improvement Plan, attached as Appendix A to development and growth management report DGM-24-25, Statutory Public Meeting and recommendation report for Affordable Rental Housing Community Improvement Plan; and

  Instruct the City Clerk to prepare the necessary by-laws to designate the Community Improvement Project Area (CIPA) and adopt the Affordable Rental Housing Community Improvement Plan in accordance with section 28 of the Planning Act; and

  Deem that Section 17(21) of the Planning Act has been met; and

  Direct that staff prepare a budget business case for the 2026 budget to identify program priorities and propose City budget elements to support implementation of the Affordable Rental Housing CIP and the Brownfield CIP (outside of the HAF CIP Implementation).

14.

Information Items

14.1

Legislative Services forecast of standing committee reports (COW-07-25)

15.

Staff Remarks

16.

Committee Remarks

17.

Adjournment