Community Planning, Regulation and Mobility Committee Meeting
Revised Agenda

Meeting #:

Date:

Tuesday, September 12, 2023

Time:

9:30 a.m. and 6:30 p.m. (if required)

Location:

Hybrid meeting- virtual and Council Chambers, City Hall

Contact:                Committee Clerk, [email protected], 905-335-7600, x7862

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1.

Declarations of Interest:

2.

Statutory Public Meetings:

Statutory public meetings are held to present planning applications in a public forum as required by the Planning Act.

2.1

City-initiated amendments to Official Plan, 2020 and Zoning By-law 2020 (PL-53-23)

• Approve Official Plan Amendment No. 1 to the City of Burlington Official Plan, 2020, as provided in Appendix A of community planning department report PL-53-23; and
  
  Deem that Section 17(21) of the Planning Act has been met; and
  
  Instruct the City Clerk to prepare the necessary by-law adopting Official Plan Amendment No. 1, as contained in Appendix A of community planning department report PL-53-23; and
  
  Approve the proposed amendments to Zoning By-law 2020 as provided in Appendix B of community planning department report PL-53-23; and
  
  Enact By-law 2020.460 as contained in Appendix B of community planning department report PL-53-23; and
  
  Deem that the amending zoning by-law will conform to the Official Plan for the City of Burlington once Official Plan Amendment No. 1 is adopted; and
  
  State that the amending zoning by-law will not come into force and effect until Official Plan Amendment No. 1 is adopted.

a.

Staff presentation regarding City-initiated amendments to Official Plan, 2020 and Zoning By-law 2020 (PL-53-23)

b.

Correspondence from West End Home Builders Association, regarding City-initiated amendments to Official Plan, 2020 and Zoning By-law 2020 (PL-53-23)

3.

Delegation(s):

Standing committee and City Council meetings are held using a hybrid model, allowing members of Council, city staff and the public the option of participating remotely or in-person at city hall, 426 Brant St.

Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by submitting a written request by email to the Office of the City Clerk at or by phoning 905-335-7600, ext. 7481 by noon the business day before the meeting is to be held. It is recommended that virtual delegates include their intended remarks, which will be circulated to all members in advance, as a backup to any disruptions in technology issues that may occur.

If you do not wish to delegate, but would like to submit correspondence, please email your comments to . Any delegation notes and comments will be circulated to members in advance of the meeting and will be attached to the minutes, forming part of the public record.

4.

Consent Items:

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

4.1

Emergency and Continuity Management Reserve Fund (BFD-07-23)

• Approve the establishment of the emergency and continuity management reserve fund and authorize the Chief Financial Officer to transfer the existing funding from the emergency plan reserve fund to the newly established emergency and continuity management program reserve fund; and
  
  Repeal By-law 48-2020 and replace with By-law XX-2023.

4.2

Burlington Climate Action Plan update (EICS-10-23)

• Receive and file environment and energy report EICS-10-23 providing the Burlington Climate Action Plan update.

5.

Regular Items:

5.1

Options for enhanced windrow clearing (RPF-16-23)

• Direct the Director of Roads, Parks, and Forestry to expand the driveway windrow clearing program service boundaries to include all areas of the city; and
  
  Direct the Director of Roads, Parks, and Forestry to implement a 1,000 driveway windrow clearing program as detailed within Option 3 of this report, with no eligibility restrictions, and that the program fee be set at $125 per driveway for the 2023/2024 winter season; and
  
  Authorize the Executive Director of Legal Services and Corporation Counsel to prepare for Council approval a by-law amending the Rates and Fees By-law No. 83-2022 to implement new Windrow Clearing Program fees as outlined in the roads, parks and forestry department report RPF-16-23.

a.

Staff presentation regarding options for enhanced windrow clearing (RPF-16-23)

5.2

Former Robert Bateman High School - parking options (EICS-12-23)

• Direct the Manager of Realty Services to explore with the Halton Catholic District School Board the option of utilizing land behind the Ascension Elementary School in order to include park amenities for the public and school for outdoor activities; and
  
  Direct the Manager of Realty Services to enter into discussions with the Pineland Baptist Church and Good Neighbour Ministries, for the option of leasing parking spaces to support the phase 1 occupancy requirements for the former Bateman site; and
  
  Direct the Executive Director of Environment, Infrastructure and Community Services to apply to the Committee of Adjustment for a variance to reduce on-site parking requirements at the former Bateman site based on a site specific parking justification analysis giving consideration of alternate modes of transportation and peak demand timing of the various uses on site; and
  
  Direct the Executive Director of Environment, Infrastructure and Community Services to apply to the Committee of Adjustment for a reduction of the on-site parking required at the former Bateman site based on leasing parking spaces at Pineland Baptist Church and/or Good Neighbour Ministries (subject to a lease agreement being agreed to) in order to support parking requirements and obtaining occupancy for phase 1 operation of the former Bateman site; and
  
  Based on the outcome of the submissions to the Committee of Adjustment for on-site parking reductions, authorize the Executive Director of Environment, Infrastructure and Community Services to design and construct any additional surface parking at the rear of the site to accommodate phase 1 occupancy requirements; and
  
  Direct the Director of Engineering Services to undertake a conceptual design exercise of the open space at the former Bateman site, including the Frontenac Park land and the land behind Ascension School (subject to HCDSB approval) to provide enhanced pedestrian connections, looped pedestrian trail and park amenities such as a junior sports field that would meet the needs of the students at Ascension Elementary school and the public; and
  
  Direct the Director of Transportation Services to assess the parking utilization of the former Bateman site after the opening of phase 1 and report back to council on the outcomes for phase 1 and parking requirements to support phase 2.

a.

Delegation from Jim Thomson, regarding former Robert Bateman High School - parking options (EICS-12-23)

b.

Staff presentation regarding former Robert Bateman High School - parking options (EICS-12-23)

5.3

Considerations for the evolution of Tyandaga Golf Course (RCC-15-23)

Note: this item will be considered at the September 14, 2023 Council meeting

• Direct Office of the City Clerk staff to present recommendation RCC-15-23 to the September 14, 2023 Council meeting for final approval; and
  
  Direct the Director of Recreation, Community and Culture to commence engagement with the community regarding the evolution of Tyandaga Golf Course as outlined in recreation, community and culture department report RCC-15-23 and report back in Q4 2023 with options for consideration including engagement result.

a.

Staff presentation regarding considerations for the evolution of Tyandaga Golf Course (RCC-15-23)

b.

Correspondence from resident, regarding considerations for the evolution of Tyandaga Golf Course (RCC-15-23)

c.

Correspondence from Erika Komori, regarding considerations for the evolution of Tyandaga Golf Course (RCC-15-23)

d.

Correspondence from Diane Vert, regarding considerations for the evolution of Tyandaga Golf Course (RCC-15-23)

e.

Correspondence from Sarah Fulton and Louis Dellosa, regarding considerations for the evolution of Tyandaga Golf Course (RCC-15-23)

f.

Correspondence from Rob Youngblut, regarding considerations for the evolution of Tyandaga Golf Course (RCC-15-23)

g.

Correspondence from Julie and James Rolph, regarding considerations for the evolution of Tyandaga Golf Course (RCC-15-23)

h.

Correspondence from Gary Jakob, regarding considerations for the evolution of Tyandaga Golf Course (RCC-15-23)

6.

Confidential Items and Closed Session:

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

6.1

Confidential legal department report regarding Tyandaga Golf Course - risk management considerations (L-54-23)

Pursuant to Section 239(2)(a), the security of the property of the municipality or local board; Section 239(2)(e), litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Section 239(2)(f), advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

Note: this item will be considered at the September 14, 2023 Council meeting

7.

Rise and Report:

8.

Procedural Motions:

9.

Information Items:

10.

Staff Remarks:

11.

Committee Remarks:

12.

Adjournment: