Regular Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers, City Hall, second floor
Members Present:
  • Mayor Marianne Meed Ward
  • Councillor Kelvin Galbraith
  • Councillor Lisa Kearns
  • Councillor Rory Nisan
  • Councillor Shawna Stolte
  • Councillor Paul Sharman
  • Councillor Angelo Bentivegna
Staff Present:
  • Hassaan Basit, Chief Administrative Officer
  • Blake Hurley, Commissioner, Legal and Legislative Services/City Solicitor
  • Jacqueline Johnson, Commissioner, Community Services
  • Curt Benson, Commissioner, Development and Growth Management
  • Craig Millar, Chief Financial Officer
  • Scott Hamilton, Commissioner Public Works
  • Sue Evfremidis, Chief Human Resources Officer
  • Samantha Yew, City Clerk
  • Roxanne Gosse, Committee Assistant
  • David Thompson, Specialist, Digital Communications
  • Richard Bellemare, Specialist, Digital Communications

  • Moved by:Councillor Bentivegna
    Seconded by:Councillor Sharman

    Waive 46.1 of the procedure by-law to allow the following  non-registered delegate to speak:

    Daintry Klein representing Millcroft Greenspace Alliance regarding Request for the Minister of Municipal Affairs and Housing to Issue a Ministerial Zoning Order to Protect Green Space in the Millcroft Community. (ADM-07-25)

    IN FAVOUR: (7)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Moved by:Councillor Stolte
    Seconded by:Councillor Nisan

    Approve the Council agenda for Tuesday, June 17, 2025

    IN FAVOUR: (7)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    CARRIED (7 to 0)

Councillor Galbraith declared an interest with confidential Burlington Lands Partnership update (DGM-27-25) specifically section 2 of Appendix A as he owns property in close proximity to the lands being discussed.

  • Moved by:Councillor Sharman
    Seconded by:Councillor Bentivegna

    Confirm the minutes of the following meeting of Council:

    CARRIED

None

  • Receive for information finance department report FIN-20-25 regarding financial status report as at March 31, 2025.

    CARRIED
  • Direct the Chief Financial Officer to allocate $257,500 from the Tree Establishment and Enhancement Reserve to the Forestry Operating budget in 2025 to fund the identified tree planting projects outlined in public works report PWS-21-25.

    CARRIED
  • Award the tender for contract ES-25-06 – New Street bridge replacement at Tuck Creek to Decew Construction Inc., 605 James Street North, Hamilton, ON, L8L 1K1, for $5,861,310.01 including HST; and

    Authorize the Mayor and City Clerk to sign any required agreements with the bidder named above, subject to the satisfaction of the Commissioner of Legal and Legislative Services; and

    Approve the total cost of $6,460,900 (Net HST) to be charged to the New Street bridge replacement at Tuck Creek (SM-SM-1623-2) project; and

    Approve the adjusted funding source allocation in the amount of $485,123 from the Storm Drainage Development Charge Reserve Fund.

    CARRIED
  • Receive for information corporate affairs report CAF-03-25 regarding a preliminary analysis of Bill 17, Protect Ontario by Building Faster and Smarter Act, 2025 including potential impacts for the City of Burlington.

    CARRIED
  • Direct the Commissioner of Legal and Legislative Services and City Solicitor or his designate to proceed in accordance with the instructions sought in matters 23, 24 and 37, and that the balance of legal and legislative services report LLS-22-25 be received and filed.

    CARRIED
  • Receive for information confidential finance department report FIN-27-25 regarding status report on the Contingency Reserve - April 30, 2025.

    CARRIED
  • Receive for information confidential legal and legislative services report LLS-36-25 providing an update on the 2025-2026 insurance renewal.

    CARRIED
  • Moved by:Councillor Stolte
    Seconded by:Councillor Nisan

    Decline to withdraw the Notice of Intention to Designate 518 Brant St. under Part IV, Section 29 of the Ontario Heritage Act, having considered the notice of objection by the owner, dated April 11, 2025 and attached to development and growth management report DGM-43-25 as Appendix A; and

    Enact the by-law substantially in the form attached as Appendix B to development and growth management report DGM-43-25, being a bylaw to designate 518 Brant St. under Part IV, Section 29 of the Ontario Heritage Act, in a form satisfactory to the Commissioner of Legal and Legislatives Services and City Solicitor; and

    Direct the Director of Community Planning to provide notice of the passing of the by-law designating the property, in accordance with subsection 29 (8) of the Ontario Heritage Act.

    IN FAVOUR: (5)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, and Councillor Stolte
    OPPOSED: (2)Councillor Sharman, and Councillor Bentivegna
    CARRIED (5 to 2)
  • Moved by:Councillor Kearns
    Seconded by:Councillor Nisan

    Approve the applications for Official Plan Amendment and Zoning By-law Amendment, as modified by staff, submitted by Bousfields Inc. on behalf of Old Lakeshore Development Inc. proposing a 27-storey mixed use building on the subject lands; and

    Approve Official Plan Amendment No. 160 to the City of Burlington Official Plan 1997, as provided in Appendix D of development and growth management report DGM-45-25, to amend the designation for the lands located at 2083 Lakeshore Road to a site specific "Downtown Mixed-Use Centre – Old Lakeshore Road Mixed Use Precinct”; and

    Deem that Official Plan Amendment No. 160 is consistent with The Planning Act; and

    Instruct the City Clerk to prepare the necessary by-law adopting Official Plan Amendment No. 160 as contained in Appendix D to development and growth management report DGM-45-25 to be presented for approval at the same time as the associated by-law to amend Zoning By-law 2020, as amended, for the development proposal; and

    Approve Zoning By-law 2020.504, as modified by staff, attached as Appendix E to development and growth management report DGM-45-25, to amend the Downtown Old Lakeshore Road “DL-A” zone for the lands at 2083 Lakeshore Road to “DL-A.562”; and

    Deem that Zoning By-law 2020.504 will conform to the 1997 Official Plan of the City of Burlington and the 2020 Official Plan once Official Plan Amendment No. 160 is adopted; and

    State that the amending zoning by-law will not come into effect until Official Plan Amendment No. 160 is adopted.

    IN FAVOUR: (5)Councillor Sharman, Councillor Galbraith, Councillor Kearns, Councillor Nisan, and Councillor Bentivegna
    OPPOSED: (2)Mayor Meed Ward, and Councillor Stolte
    CARRIED (5 to 2)
  • Moved by:Councillor Nisan
    Seconded by:Councillor Sharman

    Approve the application for a Zoning By-law Amendment submitted by WND Associates Limited, on behalf of 409 Brant Street Limited, proposing relief of various zoning provisions; and

    Approve Zoning By-law 2020.505 attached as Appendix D to development and growth management report DGM-37-25, to amend the “H-DC-489” zone of the lands at 409 Brant Street; and

    Deem that Zoning By-law 2020.505 conforms to the Halton Region Official Plan, the 1997 Official Plan of the City of Burlington and the 2020 Official Plan and that there are no applications to alter the Official Plans with respect to the subject lands.

    IN FAVOUR: (7)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Moved by:Councillor Stolte
    Seconded by:Councillor Galbraith

    Adopt Official Plan Amendment No. 6 to the City of Burlington Official Plan, 2020 as provided in Appendix A of legislative services report LLS-35-25, to add policies related to approving minor amendments to the City’s Official Plan and Zoning By-law under delegated authority and establishing alternative measures for informing and obtaining the views of the public; and

    Deem that Official Plan Amendment No. 6 is consistent with the Planning Act; and

    Instruct the City Clerk to prepare the necessary by-law adopting the Official Plan Amendment No. 6, as contained in Appendix A of legislative services report LLS-35-25; and

    Approve the proposed new and updated delegations of authority provided in legislative services report LLS-35-25 regarding Delegated Authority By-law Review and Enabling Official Plan Amendments; and

    Enact the amending by-law substantially as attached as Appendix B to the legislative services report LLS-35-25, to amend By-law 71-2023, being a by-law to delegate authorities to staff; and 

    Remove the following words:

    “9. That Schedule I to By-law No. 71-2023, Recreation, Community and Culture, section 5, column 4 titled “Conditions/Restrictions”, be amended by deleting the words “and ward councillor”; and

    Direct the City Clerk to bring forward a further amending by-law to By-law 71-2023 to delegate to staff the additional authorities provided through Official Plan Amendment No. 6 once the Official Plan Amendment No. 6 has come into effect.

     

    IN FAVOUR: (7)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Amendment:
    Moved by:Councillor Stolte
    Seconded by:Councillor Galbraith

    Remove the following words:

    “9. That Schedule I to By-law No. 71-2023, Recreation, Community and Culture, section 5, column 4 titled “Conditions/Restrictions”, be amended by deleting the words “and ward councillor”.

    IN FAVOUR: (7)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Councillor Galbraith declared a conflict on this item. (Councillor Galbraith declared an interest with confidential Burlington Lands Partnership update (DGM-27-25) specifically section 2 of Appendix A as he owns property in close proximity to the lands being discussed.)
  • Instruct the Corporate Strategic Lead, Burlington Lands Partnership, or his designate, to proceed in accordance with the instructions sought in confidential development and growth management report DGM-27-25 as amended.

    IN FAVOUR: (6)Councillor Sharman, Mayor Meed Ward, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    Conflict (1)Councillor Galbraith
    CARRIED (6 to 0)

All items were voted upon by way of one consent vote.

  • IN FAVOUR: (7)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Receive for information office of the city auditor report AUD-07-25 regarding Status of Management Action Plans for Q2 2025.

    CARRIED
  • Receive for information office of the city auditor report AUD-08-25 regarding quarterly dashboard for office of the city auditor as of Q2 2025.

    CARRIED
  • Authorize and delegate authority to the Chief Financial Officer (CFO) to initiate and conduct a procurement process for a new external audit contract, including the issuance of a Request for Proposals (RFP) and the evaluation of proposals as outlined in finance department report FIN-22-25; and

    Direct the CFO to present a final recommendation to Audit Committee for the award of a new external audit contract at the September 10, 2025 meeting.

    CARRIED
  • Receive for information human resources department report HRS-04-25 regarding 2024 corporate learning compliance. 

    CARRIED
  • Elect Councillor Sharman as Vice Chair of the Audit Committee, effective September 10, 2025 for the term to expire November 14, 2026.

    CARRIED
  • Request that the Commissioner, Development & Growth Management provide a report regarding forestry processing in the context of development timelines at the September 11, 2025 Pipeline to Permit Committee meeting. (SD-08-25)

    IN FAVOUR: (7)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    CARRIED (7 to 0)

Confidential closed meeting minutes for Committee of the Whole for June 9, 2025 will be placed on the July 15, 2025 for approval.

  • Move into closed session in accordance with the following provision under the Municipal Act: 

16.1
Confirm the following closed meeting minutes:

 

a.
Confidential closed meeting minutes for Committee of the Whole meeting of June 9, 2025

 
  • Moved by:Councillor Bentivegna
    Seconded by:Mayor Meed Ward

    Whereas the Ontario Land Tribunal (OLT) issued a decision and interim order to approve applications to facilitate the redevelopment of parts, referred to as Areas A to D, of the Millcroft Golf Course by the Millcroft Greens Corporation on June 12, 2024;

    Whereas following that decision, Burlington City Council submitted a Ministerial Zoning Order (MZO) request through the provincial zoning order framework seeking to maintain the zoning permissions for Areas A to D of the proposed development of the Millcroft Golf Course as they existed prior to the June 12, 2024 OLT decision;

    Whereas former Minister of Municipal Affairs and Housing Honourable Paul Calandra, denied this request on August 16, 2024, therefore Premier Doug Ford was requested to review and issue the MZO;

    Whereas since then, the City has continued to advocate that the province issue the MZO and in the interim there has been an election and new minister, with Honourable Rob Flack appointed Minister of Municipal Affairs and Housing; 

    Whereas  the City’s original MZO request was forwarded to Minister Flack who has yet to respond; 

    Whereas Burlington Council is not requesting interference with the previous OLT process or ruling and planning staff will continue to proceed with finalizing the planning instruments in accordance with the OLT order;

    Whereas issuing an MZO would not set a precedent for other golf courses in Ontario, given that the parks and open space currently operating as the Millcroft Golf Course is unique among golf courses; it is in an urban area, designed as a figure eight weaving among houses, functioning as natural storm water conveyance, and we know of no other golf course with these set of conditions;  

    Whereas Halton Regional Council unanimously approved a similar resolution supporting the City of Burlington’s resolution for the Minister of Municipal Affairs and Housing to protect the vital Millcroft Golf Course greenspace and Burlington North-Oakville MPP Effie Triantafilopoulos also issued a letter to the Minister and presented a petition in the legislature signed by several thousand concerned residents; 

    Whereas the balance of the Millcroft golf course that was not the subject of the original MZO request is potentially at risk to an application for redevelopment and is not subject to any current development application or OLT ruling; 

    Whereas the protection of existing greenspace within the City of Burlington is crucial for the municipality to provide opportunities for access to both public and private green space for current residents and future generations;

    Whereas the City of Burlington has an abundance of lands contemplated for intensification to achieve provincially mandated growth targets towards accomplishing the province’s goal of 1.5 million new homes by 2031, and it is not required to sacrifice greenspace or build on critical floodplains to accommodate Burlington’s share of housing as referenced in the 2022 – 2026 Burlington’s Work Plan: From Vision to Focus, Focus Area 1 Designing and Delivering Complete Communities;

    Whereas the City of Burlington has 44,483 units in our planning pipeline, including 21,252 under review and of those 7,119 having received planning approvals; last year the City hit a 10-year high in foundations poured;

    Whereas the City of Burlington has a deficit of urban greenspace of approximately 104 hectares to accommodate planned population growth for 2051;

    Whereas the City of Burlington can accommodate its share of new housing units in provincial priority areas such as GO stations, aging retail plazas, select growth areas, and major transportation station areas such as Plains Road and Fairview Street corridors;

    Whereas the needs and interests of Burlington residents are captured in the City’s Official Plan as adopted by Council in 2022 to provide clarity and certainty about planned future housing development sites, and does not include any requirements or need to redevelop the Millcroft Golf Course;

    Whereas the City of Burlington desires to pursue mechanisms available to protect the remaining balance of the Millcroft Golf Course, apart from Areas A to E, from future development to ensure sufficient green space and ensure long-term predictability for area residents and stakeholders;

    Whereas the remaining golf course lands not only provide green space for residents and wildlife in an urban setting, but also provide areas for infiltration to reduce the impact of climate change on the City’s urban area having portions of Appleby and Sheldon creeks running through them, and reducing areas of infiltration puts more pressure on these creeks to carry the significant water flows arising from the more significant weather events occurring as a result of climate change;

    Whereas an MZO on the remaining Millcroft Golf Course lands would help avoid these impacts while focusing development on lands that can accommodate projected population growth;

    Whereas given the unique characteristics of the property, its circumstances do not risk creating a new precedent for the province in its issuance of MZOs, but rather, issuance of the order would demonstrate a concerted effort to come to the table and work together with municipalities as a partner to make mutually informed and beneficial decisions to help the province achieve its goal of building one and a half million homes by 2030.   

    Now therefore be it resolved that Burlington City Council request the Minister of Municipal Affairs and Housing, through its zoning order framework process, to issue a Ministerial Zoning Order to restrict the uses permitted on the remainder of the Millcroft Golf Course to those currently permitted by the City of Burlington Zoning By-law;

    Be it further resolved that the Clerk forward the resolution to the Honourable Doug Ford, Premier of Ontario, the Honourable Doug Downey, Attorney General, the Honourable Rob Flack, Minister of Municipal Affairs and Housing, and the Honourable Todd McMarthy, Minister of the Environment, Conservation and Parks, Halton MPPs, Halton Local Municipalities, and the Association of Municipalities of Ontario for their information. 

    IN FAVOUR: (7)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Moved by:Councillor Sharman
    Seconded by:Councillor Stolte
    Receive and file Information items, having been considered by Council:
    Note: Any additional correspondence received after the deadline will be placed in the Council Information Package
    CARRIED
  • Moved by:Councillor Nisan
    Seconded by:Councillor Bentivegna

    Enact and pass the following by-laws which are now introduced, entitled and numbered as indicated below:

    IN FAVOUR: (7)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    CARRIED (7 to 0)

Note: This item was voted on with item 22.5 

  • Moved by:Councillor Nisan
    Seconded by:Councillor Bentivegna
    IN FAVOUR: (5)Councillor Sharman, Councillor Galbraith, Councillor Kearns, Councillor Nisan, and Councillor Bentivegna
    OPPOSED: (2)Mayor Meed Ward, and Councillor Stolte
    CARRIED (5 to 2)

Note: This item was voted on with item 22.1 

  • Moved by:Councillor Nisan
    Seconded by:Councillor Bentivegna
    IN FAVOUR: (5)Councillor Sharman, Councillor Galbraith, Councillor Kearns, Councillor Nisan, and Councillor Bentivegna
    OPPOSED: (2)Mayor Meed Ward, and Councillor Stolte
    CARRIED (5 to 2)
  • Moved by:Councillor Stolte
    Seconded by:Councillor Nisan
    IN FAVOUR: (5)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, and Councillor Stolte
    OPPOSED: (2)Councillor Sharman, and Councillor Bentivegna
    CARRIED (5 to 2)
  • Moved by:Councillor Galbraith
    Seconded by:Councillor Stolte

    Enact and pass By-law Number 40-2025 being a by-law to confirm the proceedings of Council at its meeting held June17, 2025 being read a first, second and third time.

    IN FAVOUR: (7)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    CARRIED (7 to 0)
  • Moved by:Councillor Sharman
    Seconded by:Councillor Bentivegna

    10:05 a.m. (recessed), 10:13 a.m. (reconvened)

    Adjourn this Council now to meet again at the call of the Mayor.

    11:34 a.m.

    CARRIED