Corporate Services, Strategy, Risk and Accountability Committee Meeting

Minutes

Meeting #:
Date:
Time:
9:30 a.m. and/or reconvening at 6:30 p.m. if required
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Rory Nisan (Chair), 
  • Paul Sharman, 
  • Lisa Kearns, 
  • Kelvin Galbraith, 
  • Shawna Stolte, 
  • Angelo Bentivegna, 
  • and Mayor Marianne Meed Ward
Staff Present:
  • Tim Commisso, 
  • Kwab Ako-Adjei, 
  • Kevin Arjoon, 
  • Laura Boyd, 
  • Joan Ford, 
  • Sheila Jones, 
  • Chad MacDonald, 
  • Allan Magi, 
  • Karen Roche, 
  • Enrico Scalera, 
  • Nancy Shea-Nicol, 
  • Mark Simeoni, 
  • David Thompson (Audio/Video Specialist), 
  • Kristin Sprukulis (Committee Assistant), 
  • and Georgie Gartside (Clerk)

1.
Declarations of Interest:
 

None.

2.
Delegation(s):
 

None.

3.
Consent Items:
 

3.1
2022 Tax Levy By-Law (F-15-22)
This item has attachments. 

1.F-15-22 2022 Tax Levy By-Law.pdf
2.F-15-22 Appendix A By-law 43-2022 - A By-law to Levy Taxes for the Year 2022.pdf
3.F-15-22 Appendix B By-law 43-2022 - Schedules.pdf

Note: This item was approved at the May 5, 2022 Special Council meeting.

  • Moved byCouncillor Galbraith

    Approve the 2022 Final Tax Levy By-Law (43-2022) for the levying of tax rates attached as appendices A and B to finance department report F-15-22.

    CARRIED

3.2
2022 capital budget variance and project closure (F-16-22)
This item has attachments. 

1.F-16-22 2022 Capital Budget Variance and Project Closure.pdf
2.F-16-22 Appendix A - All capital projects by asset category.pdf
3.F-16-22 Appendix B - Capital project variances by asset category for closure.pdf
4.F-16-22 Appendix C - Funding sources for capital project variances by asset category for closure.pdf
  • Moved byCouncillor Galbraith

    Direct the Chief Financial Officer to proceed with the closure of 65 capital projects identified as being ready for closure in finance department report F-16-22.

    CARRIED

3.3
Financial status report as at March 31, 2022 (F-21-22)
This item has attachments. 

1.F-21-22 Quarterly Status Report - March 31, 2022.pdf
2.F-21-22 Appendix A-E Quarterly Status Report - March 31 2022 Schedules.pdf
  • Moved byCouncillor Galbraith

    Receive and file finance department report F-21-22, financial status report as at March 31, 2022.

    CARRIED

3.4
Right to Disconnect from Work Policy (HR-05-22)
This item has attachments. 

1.HR-05-22 Right to Disconnect Policy.pdf
2.HR-05-22 Appendix A Right To Disconnect_Policy(1).pdf
3.HR-05-22 Appendix B Right to Disconnect Policy Toolkit_v3.pdf
  • Moved byCouncillor Galbraith

    Receive and file the City of Burlington’s Right to Disconnect from Work Policy attached as appendix A to human resources department report HR-05-22.

    CARRIED

4.
Regular Items:
 

4.1
COVID-19 emergency response verbal update (CSSRA-04-22)
This item has attachments. 

1.CSSRA-04-22 COVID-19 emergency response staff presentation(1).pdf
  • Moved byCouncillor Sharman

    Receive and file the May 4, 2022 staff presentation providing the COVID-19 emergency response verbal update.

    CARRIED

4.2
2021 annual engagement report (CC-03-22)
This item has attachments. 

1.CC-03-22 2021 Annual Engagement Report.pdf
2.CC-03-22 Appendix A Engagement Statistics.pdf
3.CC-03-22 Appendix B Social Media Statistics.pdf
  • Moved byMayor Meed Ward

    Receive and file corporate communications and engagement department report CC-03-22 providing a status update on community and staff engagement.

    CARRIED

4.3
Corporate project status updates – January, February and March 2022 (CM-15-22)
This item has attachments. 

1.CM-15-22 Corporate Project Status Updates - Jan, Feb and Mar 2022.pdf
2.CM-15-22 Appendix A - Corporate Project Status Updates(1).pdf
3.CM-15-22 Appendix B - AVL Project Council Update - May 2022(1).pdf
4.CM-15-22 Appendix C - Website Modernization Council Update(1).pdf
  • Moved byCouncillor Bentivegna

    Receive and file city manager’s office report CM-15-22 providing status reports for designated corporate projects for the period January through March 2022 as detailed in appendix A, and automated vehicle locator system and web modernization project overviews as provided in appendices B and C, respectively.

    CARRIED

4.4
Closed session meeting investigation report– Aird & Berlis LLP (CL-17-22)
This item has attachments. 

1.CL-17-22 - Closed Session Meeting Investigation - Aird and Berlis.pdf
2.CL-17-22 Appendix A- Excerpt from Municipal Act, 2001 - Meeting Exceptions.pdf
3.CL-17-22 Appendix B- Closed Meeting Investigation Report 2022-01.pdf
  • Moved byMayor Meed Ward

    Receive and file office of the city clerk report CL-17-22, closed session meeting investigation report from Aird and Berlis LLP.

    CARRIED

4.5
Council remuneration and expense recommendations implementation plan (F-17-22)
This item has attachments. 

1.F-17-22 Council Remuneration and Expenses Recommendations Implementation Plan.pdf
2.F-17-22 Appendix A Mayor and Council Discretionary budget policy.pdf
3.F-17-22 Appendix B By-law for creation of reserve fund.pdf
4.F-17-22 Appendix C Council Member Expense Manual (Revised).pdf
  • Moved byCouncillor Sharman

    Approve the implementation plan for the recommendations arising from the report by the Council Remuneration Review Working Group (CRRWG) as outlined in finance department report F-17-22; and

    Approve the Discretionary Budget Policy attached as appendix A to finance department report F-17-22; and

    Approve By-law 45-2022, a by-law to establish the Council Members Special Initiatives Reserve Fund attached as appendix B to finance department report F-17-22; and

    Approve the Council Member Expense Manual attached as appendix C to finance department report F-17-22.

    CARRIED

5.
Confidential Items:
 

5.1
Confidential update on Ontario Lands Tribunal Appeal PL200557 - 2107 Old Lakeshore Rd, 2119 Lakeshore Rd (L-15-22)
 

  • Moved byCouncillor Sharman

    That the Executive Director of Legal Services and Corporation Counsel, or their designate, be instructed as per confidential legal department report L-15-22, to attend at the Ontario Land Tribunal to oppose the Official Plan and Zoning By-law amendment applications to permit a 27 storey mixed use development proposed by Old Lakeshore (Burlington) Inc. for its lands at 2107 Old Lakeshore Road and 2119 Lakeshore Road, subject to further instructions.

    CARRIED

6.
Procedural Motions:
 

6.1
Motion to proceed into closed session
 

  • Moved byCouncillor Sharman

    Move into closed session in accordance with the following provision under the Municipal Act:

    Section 239(2)(e), litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, with respect to confidential legal department report L-15-22 providing an update on Ontario Lands Tribunal Appeal PL200557 - 2107 Old Lakeshore Rd, 2119 Lakeshore Rd.

    CARRIED

7.
Information Items:
 

  • Moved byCouncillor Sharman

    Receive and file the following five items, having been given due consideration by the Corporate Services, Strategy, Risk and Accountability Committee.

    CARRIED

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

10:43 a.m. (recessed), 10:52 a.m. (reconvened), 11:51 a.m. (recessed), 1:05 p.m. (reconvened), 2:09 p.m. (recessed), 2:15 p.m. (reconvened), 2:23 p.m. (closed), 3:04 p.m. (public)

Councillor Kearns was in attendance until 3:17 p.m.

Chair adjourned the meeting at 3:36 p.m.

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