Environment, Infrastructure & Community Services Committee Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely
Members Present:
  • Kelvin Galbraith (Chair),
  • Lisa Kearns,
  • Rory Nisan,
  • Shawna Stolte,
  • Paul Sharman,
  • Angelo Bentivegna,
  • and Mayor Marianne Meed Ward
Staff Present:
  • Tim Commisso,
  • Kwab Ako-Adjei,
  • Kevin Arjoon,
  • Mary Battaglia,
  • Laura Boyd,
  • Joan Ford,
  • Chris Glenn,
  • Scott Hamilton,
  • Sheila Jones,
  • Heather MacDonald,
  • Allan Magi,
  • Angela Morgan,
  • Nancy Shea-Nicol,
  • Christine Swenor,
  • David Thompson (Audio/Video Specialist),
  • Suzanne Gillies (Clerk),
  • and Karen Roche

1.
Declarations of Interest:
 

None.

2.
Delegation(s):
 

3.
Consent Items:
 

None.

4.
Regular Items:
 

4.1
Concessions and vending services (RS-10-20)
This item has attachments. 

1.RS-10-20 Concessions and vending services.pdf
  • Moved byCouncillor Nisan

    Direct the Director of Recreation Services and the Manager of Procurement Services to issue an RFP for the concession operations at Mountainside outdoor pool and the Beach concession for the summer of 2021, with revised healthy food restrictions as outlined in recreation services department report RS-10-20; and

    Direct the Director of Recreation Services to request quotes from healthy vending providers to pilot the provision of vending services in selected year-round facilities as outlined in recreation services department report RS-10-20.

    CARRIED

4.2
Halton Equity and Diversity Roundtable Charter endorsement (RS-13-20)
This item has attachments. 

1.RS-13-20 Halton Equity and Diversity Roundtable Charter endorsement.pdf
2.RS-13-20 Appendix A.pdf
  • Moved byCouncillor Nisan

    Authorize the Mayor and City Clerk to sign the Halton Equity and Diversity Roundtable Charter endorsement attached as appendix A of recreation services department report RS-13-20, on behalf of the Corporation of the City of Burlington in order to partner with others in support of an inclusive Halton Region.

    CARRIED

4.3
Proposed Council/Committee Changes – 2021 (MO-09-20) (SD-29-20)
This item has attachments. 

1.MO-09-20 Proposed Council and Committee changes for 2021.pdf
2.MO-09-20 Appendix A - Environmental Scan.pdf
  • Moved byMayor Meed Ward

    Approve the following Chair and Vice-Chair appointments:

    Environment, Infrastructure and Community Services Committee 

    Chair:  Councillor Paul Sharman

    Vice Chair:  Councillor Kelvin Galbraith

    Community Planning, Regulation and Mobility Committee

    Chair:  Councillor Kelvin Galbraith

    Vice Chair:  Councillor Shawna Stolte

    Corporate Services, Strategy, Risk and Accountability Committee

    Chair: Coucncillor Lisa Kearns

    Vice Chair:  Councillor Rory Nisan

    Council Workshop

    Chair:  Councillor Angelo Bentivegna

    Vice Chair:  Councillor Paul Sharman

    Budget

    Chair:  Councillor Rory Nisan

    Vice Chair:  Councillor Lisa Kearns

    Planning Statutory Public Meeting

    Chair:  Councillor Shawna Stolte

    Vice Chair:  Councillor Angelo Bentivegna

    CARRIED

  • Direct the City Manager, Mayor and City Clerk to plan and schedule Council Governance - education and training workshops with council for 2021-2022 as outlined in Mayor's Office report MO-09-20. (SD-29-20)

    CARRIED
  • Moved byMayor Meed Ward

    Refer the discussion of enhanced roles for the deputy mayor to the governance education and training workshops; and 

    Direct the Mayor to bring a proposed rotation for 2021-2022 to the December 14, 2020 Council meeting.

    CARRIED

  • Receive and file the related environmental scan in appendix A to Mayor's Office report MO-09-20

    CARRIED

  • Approve the following appointment for the month of January, pending a decision on the Deputy Mayor role: Deputy, Ward 1; Alternate, Ward 3

    This item was withdrawn.

4.4
Procedure By-Law amendment staff direction (EICS-C-03-20) (SD-30-20)
This item has attachments. 

1.EICS-C-03-20 Memo Procedure Bylaw Amendments Dec 2020.pdf
  • Moved byMayor Meed Ward

    Direct the City Clerk to prepare a staff report with recommended updates the to the Procedure By-law on the following items:

    Add definitions to the Procedure By-law for council memorandums, staff reports, municipal officer reports and resolutions; and

    Provide guidance on how members of council's items are submitted to standing committees versus straight to council; and 

    Review the notice of motion section to refine and include deadlines (time) for motions to committee and council; and

    Define an agenda review process for standing committees and council, including the Chair's role; and

    Provide clarity on items that are provided to Audit Committee versus Corporate Services, Strategy, Risk and Accountability Committee. (SD-30-20)

    CARRIED

4.5
Designing and evolving our organization (Phase 2) – department functional design and management structures (CM-32-20)
This item has attachments. 

1.CM-32-20 Designing and evolving our organization – department functional design and management structures.pdf
2.CM-32-20 Appendix A - Designing and Evolving Our Organization Preparing for the Future new.pdf
3.CM-32-20 Appendix B-1 - Designing and Evolving Our Organization Risk Details.pdf
  • Moved byCouncillor Stolte

    Receive and file the City Manager’s Office report CM-32-20 providing the functional design and management structures for City of Burlington future state organization; and

    Direct the City Manager to proceed with the Designing and Evolving our Organization implementation plan framework and process including departmental changes as outlined in Appendix A of report CM-32-20.

    CARRIED

4.6
Metrolinx presentation (EICS-C-04-20)
This item has attachments. 

1.EICS-C-04-20 Metrolinx MEMO to EICS Committee - DECEMBER 7 2020.pdf
2.EICS-C-04-20 MMW Memo Sponsoring Metrolinx Delegation.pdf
  • Moved byCouncillor Stolte

    Receive and file Mayor's memo (EICS-C-04-30) sponsoring a delegation from Metrolinx regarding updates on Metrolinx projects in Burlington and

    Direct the Director of Community Planning, Regulation and Mobility to bring comments back to the Council meeting of December 14 on the current Metrolinx proposal for Council endorsement.

    CARRIED

5.
Confidential Items:
 

5.1
Incident follow up (RS-03-20)
 

  • Moved byCouncillor Kearns

    Receive and file confidential recreation services department report RS-03-20 regarding an incident follow up.

    CARRIED

5.2
Confidential Appendix B-2 of report Designing and evolving our organization (phase 2) department functional design and management structures (CM-32-20)
 

6.
Procedural Motions:
 

  • Moved byCouncillor Sharman

    Move into closed session in accordance with the following provisions under the Municipal Act, sections 239 (2)(a) the security of the property of the municipality or local board, with respect to city manager's office report CM-32-20 regarding risk; and

    Section 239(2)(b) personal matter about an identifiable individual, including municipal or local board employees with respect to recreation services department report RS-03-20 regarding an incident follow up.

    CARRIED

7.
Information Items:
 

  • Moved byCouncillor Nisan

    Receive and file the following four items, having been given due consideration by the Environment, Infrastructure and Community Services Committee.

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

11:10 a.m. (recessed), 11:25 a.m. (reconvened), 12:40 p.m. (recessed), 1:30 p.m. (reconvened), 4:06 p.m. (closed), 5:48 p.m. (public)

Chair adjourned the meeting at 5:52 p.m.

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