Audit Committee Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Lisa Kearns (Chair), 
  • Etienne Durafour, 
  • Angelo Bentivegna, 
  • and Paul Sharman
Member Regrets:
  • Mathew Moore, 
  • Phillip Chisulo, 
  • Aaron Mendaglio, 
  • and Mayor Marianne Meed Ward
Staff Present:
  • Maciej Jurczyk, 
  • Tim Commisso, 
  • Leah Bisutti, 
  • Laura Boyd, 
  • Joan Ford, 
  • Sheila Jones, 
  • Chad MacDonald, 
  • Michelle Moore, 
  • David Thompson (Audio/Visual Specialist), 
  • and Suzanne Gillies (Clerk)

1.
Declarations of Interest:
 

None

2.
Delegation(s):
 

3.
Consent Items:
 

3.1
Summary of in-progress Management Action Plans (CA-04-22)
This item has attachments. 

1.CA-04-22 Summary of In-Progress Management Action Plans.pdf
2.CA-04-22 Appendix A Detailed Summary Management Action Plans.pdf
  • Moved by:Councillor Sharman

    Receive and file city auditor’s office report CA-04-22 providing a summary of the Management Action Plans in progress as identified in Appendix A.

    CARRIED

3.2
Financial highlights for the period ended March 31, 2022 (F-18-22)
This item has attachments. 

1.F-18-22 - Quarterly Financial Highlights - March 31, 2022.pdf
  • Moved by:Councillor Sharman

    Receive and file finance department report F-18-22 providing financial highlights as at March 31, 2022.

    CARRIED

3.3
Mandatory legislative training compliance rates for 2021 (HR-06-22)
This item has attachments. 

1.HR-06-22 Mandatory Legislative Training Compliance Rates for 2021.pdf
2.HR-06-22- Appendix A Mandatory Corporate Courses.pdf
  • Moved by:Councillor Sharman

    Receive and file human resources department report HR-06-22 providing information about the 2021 compliance rates for mandatory legislative training.

    CARRIED

4.
Regular Items:
 

4.1
External Audit Results for the 2021 Financial Statements (F-19-22)
This item has attachments. 

1.F-19-22 - External Audit Results.pdf
  • Moved by:Etienne Durafour

    Receive and file finance department report F-19-22 presenting information on the external audit results for 2021.

    CARRIED

4.2
Risk to Strategy – Vision 2040 final (CS-06-22)
This item has attachments. 

1.CS-06-22 Risk in Strategy Vision 2040.pdf
2.CS-06-22 Appendix A - A City That Grows.pdf
3.CS-06-22 Appendix B - A City that Moves.pdf
4.CS-06-22 Appendix C - A Healthy and Greener City.pdf
5.CS-06-22 Appendix D - An Engaging City.pdf
6.CS-06-22 Appendix E Five Lines of Accountability.pdf
  • Moved by:Councillor Bentivegna

    Defer corporate strategy report Risk to Strategy - Vision 2040 final (CS-06-22) to the approved special meeting of the Audit Committee on June 21, 2022.

    CARRIED

4.3
2022 Annual IT Audit Committee report (IT-03-22)
This item has attachments. 

1.IT-03-22 2022 IT Audit Committee Annual Report.pdf
2.IT-03-22 - Appendix A - 2022 IT Services Business Plan.pdf
  • Moved by:Councillor Bentivegna

    Defer information technology services department report 2022 Annual IT Audit Committee report (IT-03-22) to the approved special meeting of the Audit Committee on June 21, 2022.

    CARRIED

4.4
Quarterly dashboard for office of the city auditor (CA-05-22)
This item has attachments. 

1.CA-05-22 Quarterly Dashboard for Office of the City Auditor.pdf
2.CA-05-22-Appendix A Quarterly Dashboard for Office of the City Auditor.pdf
  • Moved by:Councillor Bentivegna

    Defer office of the city auditor report Quarterly dashboard for office of the city auditor (CA-05-22) to the approved special meeting of the Audit Committee on June 21, 2022.

    CARRIED

4.5
Quality assurance provider for office of the city auditor (CA-06-22)
This item has attachments. 

1.CA-06-22 Quality Assurance Provider for Office of the City Auditor.pdf
2.CA-06-22 Appendix A Specified Procedures for Quality Assurance.pdf
  • Moved by:Councillor Bentivegna

    Defer office of the city auditor report Quality assurance provider for office of the city auditor (CA-06-22) to the approved special meeting of the Audit Committee on June 21, 2022.

    CARRIED

4.6
Consolidated financial statements December 31, 2021 (F-23-22)
This item has attachments. 

1.F-23-22 Financial Statements December 31, 2021.pdf
2.F-23-22 Appendix A Financial Statements.pdf
3.F-23-22 Appendix B Burlington Public Library.pdf
4.F-23-22 Appendix C Burlington Museums Board.pdf
5.F-23-22 Appendix D Burlington Theatre Board.pdf
6.F-23-22 Appendix E - 2021 Burlington Economic Development Corporation.pdf
7.F-23-22 Appendix F - 2021 Downtown BIA - Financial Statements.pdf
8.F-23-22 Appendix G - 2021 The Trust Funds of the Corporation - Financial Statements.pdf
  • Moved by:Councillor Bentivegna

    Approve the 2021 consolidated financial statements for the City of Burlington and the local boards, as audited by Deloitte LLP attached to finance department report F-23-22 as Appendices A, B, C, D, E and F; and

    Approve the 2021 financial statements for the trust funds of the City of Burlington as audited by Deloitte LLP attached to finance department report F-23-22 as Appendix G; and

    Authorize the Chief Financial Officer to publish the statements on the City’s website.

    CARRIED

5.
Confidential Items:
 

None

6.
Procedural Motions:
 

6.1
Approval of a Special Audit Committee meeting and deferral of items
 

  • Moved by:Councillor Bentivegna

    Approve a special meeting of the Audit Committee on June 21, 2022 at 10:30 a.m. and defer the following items to that meeting:

    • 4.2 - Risk to Strategy – Vision 2040 final report (CS-06-22)
    • 4.3 - 2022 Annual IT Audit Committee report (IT-03-22)
    • 4.4 - Quarterly dashboard for the office of the city auditor (CA-05-22)
    • 4.5 - Quality assurance provider for the office of the city auditor (CA-06-22)
    CARRIED

7.
Information Items:
 

  • Moved by:Councillor Sharman

    Receive and file the following three items, having been given due consideration by the Audit Committee.

    CARRIED

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

3:56 p.m. (recessed), 4:02 p.m. (reconvened)
Chair adjourned the meeting at 4:32 p.m.
No Item Selected