Corporate Services, Strategy, Risk and Accountability Committee Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers - members participating remotely
Members Present:
  • Lisa Kearns (Chair),
  • Rory Nisan,
  • Kelvin Galbraith,
  • Shawna Stolte,
  • Paul Sharman,
  • Angelo Bentivegna,
  • and Mayor Marianne Meed Ward
Staff Present:
  • Tim Commisso,
  • Kwab Ako-Adjei,
  • Kevin Arjoon,
  • Joan Ford,
  • Scott Hamilton,
  • Sheila Jones,
  • Allan Magi,
  • Karen Roche,
  • Nancy Shea-Nicol,
  • Vito Tolone,
  • David Thompson (Audio/Video Specialist),
  • and Georgie Gartside (Clerk)

1.
Declarations of Interest:
 

2.
Delegation(s):
 

None.

3.
Consent Items:
 

3.1
Annual report from the Burlington Ombudsman (CL-07-21)
This item has attachments. 

1.CL-07-21 Annual Report from the Burlington Ombudsman.pdf
2.CL-07-21 Appendix A- Burlington Ombudsman Annual Report 2020.pdf
  • Moved byCouncillor Galbraith

    Receive the annual report from ADR Chambers, Ombudsman for the City of Burlington.

    CARRIED

3.2
Council Remuneration Review Working Group Terms of Reference (CL-08-21)
This item has attachments. 

1.CL-08-21 Council Remuneration Review Working Group Terms of Reference.pdf
2.CL-08-21 Appendix A Proposed Terms of Reference.pdf
3.CL-08-21 Appendix B 2017 report establishing Citizen Committee Review of Council Compensation.pdf
4.CL-08-21 Appendix C Final 2017 report of citizen committee.pdf
  • Moved byCouncillor Galbraith

    Approve the revised terms of reference attached as Appendix A to office of the city clerk report CL-08-21 for the Council Remuneration Review Working Group; and

    Direct the City Clerk to proceed with appointments to the Council Remuneration Review Working Group (2022-2026 term) outside of the public appointment policy, with the slate of selected appointments reviewed by the City Manager; and

    Direct the Council Remuneration Review Working Group to report its findings to Council on or before October 19, 2021.

    CARRIED

3.3
Bill 197 process update (F-11-21)
This item has attachments. 

1.F-11-21 Bill 197 Process Update.pdf
  • Moved byCouncillor Galbraith

    Receive and file finance department report F-11-21 providing an update on the Bill 197 process.

    CARRIED

4.
Regular Items:
 

4.1
2020 annual status update on community engagement (CC-01-21)
This item has attachments. 

1.CC-01-21 2020 Annual Engagement Report.pdf
2.CC-01-21 Appendix A Engagement Statistics.pdf
  • Moved byCouncillor Nisan

    Receive and file corporate communications and engagement department report CC-01-21 providing a status update on community and staff engagement.

    CARRIED

4.2
Naming of Corporate Assets Policy (CC-02-21)
This item has attachments. 

1.CC-02-21 Naming of Corporate Assets Policy.pdf
2.CC-02-21 Appendix A- Naming of Corporate Assets Policy.pdf
  • Moved byCouncillor Stolte

    Approve the amended Naming of Corporate Assets Policy as provided in Appendix A of corporate communications and engagement department report CC-02-21.

    CARRIED

4.3
Procedure By-law amendments in response to SD-30-20 and staff directions reporting (CL-05-21)
This item has attachments. 

1.CL-05-21 Procedure By-law Amendments in Response to SD-30-20.pdf
2.CL-05-21 Appendix A- Marked up proposed Procedure By-law.pdf
3.CL-05-21 Appendix B-Motion Memorandum.pdf
4.CL-05-21 Appendix C-Staff directions list Q1 of 2021.pdf
5.CL-05-21 Appendix D- List of completed staff directions.pdf
  • Moved byCouncillor Sharman

    Enact a Procedure By-law for the City of Burlington, in accordance with section 238 (2) of the Municipal Act, and as attached as Appendix A to office of the city clerk report CL-05-21, as amended; and

    Direct the City Clerk to bring a report to the Audit Committee regarding their terms of reference, with respect to risk in relation to the scope of risk under the Corporate Services, Strategy, Risk and Accountability Committee; and

    Direct the City Clerk to amend section 26.2 b) of the proposed Procedure By-law to add the words "Vice Chair".

    CARRIED

  • Amendment:

    Moved byCouncillor Sharman

    Direct the City Clerk to amend section 26.2 b) of the proposed Procedure By-law to add the words "Vice Chair".

    CARRIED

4.4
Interim advisory committee budget allocation process (CL-10-21)
This item has attachments. 

1.CL-10-21 Interim Advisory Committee Budget Allocation Process.pdf
  • Moved byCouncillor Bentivegna

    Approve the interim advisory committee budget allocation process as outlined in office of the city clerk report CL-10-21.

    CARRIED

4.5
High level corporate strategy workplan update – March 2021 (CS-03-21)
This item has attachments. 

1.CS-03-21 High Level Corporate Strategy Workplan Update – March 2021.pdf
2.CS-03-21 Appendix A High-level Corporate Strategy Workplan March 2021.pdf
  • Moved byMayor Meed Ward

    Endorse the updated City of Burlington’s high-level corporate strategy workplan as proposed and outlined in Appendix A of corporate strategy department report CS-03-21.

    CARRIED

4.6
Vision to Focus re-calibration approach (CS-04-21)
This item has attachments. 

1.CS-04-21 Vision to Focus re-calibration approach.pdf
2.CS-04-21 Appendix A Connectivity Synergies and Collisions.pdf
3.CS-04-21 Appendix B - Council Engagement Exercises Results.pdf
  • Moved byCouncillor Stolte

    Refer corporate strategy department report CS-04-21 regarding Vision to Focus re-calibration to the April 8, 2021 Environment, Infrastructure and Community Services Committee meeting.

    CARRIED

5.
Confidential Items:
 

5.1
Confidential verbal update on a real estate matter (CSSRA-06-21)
 

  • Moved byCouncillor Stolte

    Refer confidential verbal update on a real estate matter (CSSRA-06-21) to the April 8, 2021 Environment, Infrastructure and Community Services Committee meeting.

    CARRIED

5.2
Confidential legal advice respecting a civil litigation matter (L-14-21)
 This item has conflict.

  • Mayor Meed Ward declared a conflict on this item. (The item is regarding a civil litigation matter Mayor Meed Ward is named in.)
  • Moved byCouncillor Bentivegna

    Instruct the Executive Director of Legal Services or their designate to proceed in accordance with the instructions sought in confidential legal department report L-14-21.

    CARRIED

5.3
Confidential legal matter (L-15-21)
 

  • Moved byCouncillor Stolte

    Refer confidential legal department report L-15-21 to the April 8, 2021 Environment, Infrastructure and Community Services Committee meeting.

    CARRIED

5.4
Confidential legal update on a litigation matter (L-17-21)
 

Note: this item was approved at the Special Council meeting of April 8, 2021.

  • Moved byCouncillor Nisan

    Instruct the Executive Director of Legal Services or their designate to proceed in accordance with the instructions sought in confidential legal department report L-17-21.

    CARRIED

6.
Procedural Motions:
 

  • Moved byCouncillor Galbraith

    Move into closed session in accordance with the following provisions under the Municipal Act:

    Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board regarding Item 5.1 Confidential verbal update on a real estate matter (CSSRA-06-21);

    Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and section 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, regarding Item 5.2 Confidential legal advice respecting a civil litigation matter (L-14-21);

    Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding Item 5.3 Confidential legal matter (L-15-21); and

    Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding Item 5.4 Confidential legal update on a litigation matter (L-17-21).

    CARRIED

7.
Information Items:
 

  • Moved byCouncillor Stolte

    Receive and file the following three items, having been given due consideration by the Corporate Services, Strategy, Risk and Accountability Committee.

    CARRIED

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

10:54 a.m. (recessed), 11:00 a.m. (reconvened), 11:53 a.m. (recessed), 1:00 p.m. (reconvened), 1:05 p.m. (closed), 2:42 p.m. (recessed), 2:57 p.m. (reconvened), 4:09 p.m. (public)

Chair adjourned the meeting at 4:15 p.m.

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