Committee of the Whole

Agenda

Meeting #:

Date:

Monday, May 11, 2026

Time:

9:30 A.m. - 4:30 P.m.

Location:

Council Chambers, City Hall, second floor

---

1.

Call to Order

2.

Land Acknowledgement

Burlington as we know it today is rich in history and modern traditions of many First Nations and the Métis. From the Anishinaabeg to the Haudenosaunee, and the Métis – our lands spanning from Lake Ontario to the Niagara Escarpment are steeped in Indigenous history. ​

​The territory is mutually covered by the Dish with One Spoon Wampum Belt Covenant, an agreement between the Iroquois Confederacy, the Ojibway and other allied Nations to peaceably share and care for the resources around the Great Lakes.

We acknowledge that the land on which we gather is part of the Treaty Lands and Territory of the Mississaugas of the Credit.

3.

Approval of the Agenda

4.

Declarations of Interest

5.

Presentations

6.

Delegations

Standing committee and City Council meetings are held at city hall, 426 Brant St. Requests to speak at this meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by submitting a written request by email to Legislative Services at or by phoning 905-335-7777, ext. 7481 by noon the Friday before the meeting date.

If you do not wish to speak, but would like to submit your comments in writing, please email your comments to . Written correspondence will be circulated to committee members. 

7.

Consent Items

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to questions on items contained in the Consent Agenda.

7.1

2025 Treasurer’s Statement for Development Charges reserve funds, Parkland Dedication reserve fund and the Community Benefit Charge reserve fund (FIN-14-26) (CCS)

• Receive for information finance department report FIN-14-26 regarding 2025 Treasurer’s Statement for Development Charges (DCs) reserve funds, Parkland Dedication (PD) reserve fund and the Community Benefit Charge (CBC) reserve fund.

7.2

Resource funding agreements for fibre network buildout (PWS-24-26) (PW)

• ​​Authorize the Director of Engineering Services to negotiate and execute resource funding agreements with telecommunications carriers for the installation of fibre optic networks within the City of Burlington, using the principle of full cost-recovery for the City, with content satisfactory to the Director of Engineering Services and form satisfactory to the Commissioner, Legal and Legislative Services and City Solicitor, as outlined in public works report PWS-24-26. 

7.3

Tender Award ES-26-06 – Walkers Line Renewal – North Service Road to south of Dundas Street (PWS-21-26) (PW)

• Award the tender for contract ES-26-06 – Walkers Line Renewal, North Service Road to South of Dundas Street, to PAVE-AL LIMITED, 1250 Shawson Drive, Mississauga, ON, L4W 1C3, for $12,073,596.25 including HST; and

  Authorize the Manager of Procurement Services to issue a purchase order and/or sign any associated agreements with the bidder named above; and

  Authorize the City Clerk to prepare the debenture by-law; and

  Authorize the Mayor and City Clerk to sign any required agreements with the bidder named above, subject to the satisfaction of the Commissioner, Legal and Legislative Services; and

  Approve the total cost of $13,895,000 (Net HST) to be charged to Capital Order RD-RA-1854-1, Walkers Line (North Service Road to Dundas Street) and funded as outlined in the Financial Information section of the report.

8.

Community and Corporate Services

8.1

Status update on Indigenous advisory services work (CAF-02-26)

• Receive for information corporate affairs report CAF-02-26 providing an update on work undertaken to date related to Indigenous relationships and engagement.

8.2

Community Survey – follow-up presentation (CAF-05-26)

• Receive for information corporate affairs report CAF-05-26 regarding the presentation of the final results of the Community Survey.

8.3

Guidelines for the Use of Strong Mayor Powers and amendments to the Council-Staff Relations Policy (LLS-25-26)

• Adopt the Guidelines for the Use of Strong Mayor Powers Policy attached as Appendix A to legislative services report LLS-25-26; and

  Direct the City Clerk to amend the Council-Staff Relations Policy as recommended in this report; and

  Direct the City Clerk to report back to Council before the end of Q2 in 2027 with further information and recommendations regarding aligning the Council Code of Good Governance with the Halton Region Council Code of Conduct.

8.4

Advisory Committees of Council Governance Framework (LLS-08-26)

• Approve the Advisory Committees of Council Framework attached as Appendix A to legislative services report LLS-08-26; and

  Direct the Director of Legislative Services/City Clerk to conduct a review of the Advisory Committees of Council portfolio, applying the Framework to make recommendations on whether to maintain, combine or wind down committees and report back to Committee of the Whole in Q1 2027 to align with the new term of Council; and

  Direct the Director of Legislative Services/City Clerk to update terms of reference, the Public Appointment Policy and other related documents as required to support the revised committee portfolio and governance framework.

8.5

Motion memorandum regarding parking supply structure - downtown east of Brant Street (COW-13-26)

• Direct the Chief Administrative Officer (CAO) to report back by Q3 2026 with a financial analysis and options for delivering additional structured parking supply east of Brant Street in Downtown Burlington, including:

  1. An assessment of the financial capacity of the downtown parking system;
  2. Order-of-magnitude capital cost estimates for structured parking options;
  3. Identification of potential sites east of Brant Street in Downtown Burlington, including options for location, land use, and scale of parking structure;
  4. A preliminary scan of partnership opportunities to offset capital or operating costs;
  5. Definition of the scope for a potential feasibility study to evaluate preferred options; and
  6. Recommendations to inform a potential Phase 2 business case as part of the 2027 Budget process; and

  Direct the CAO, subject to Council consideration of the Q3 2026 report and approval through the 2027 budget process, to undertake a feasibility study to assess the viability of a structured parking facility east of Brant Street in Downtown Burlington.

9.

Confidential Items and Closed Meeting

Confidential items will be discussed at 1 p.m. on Monday, May 11, 2026

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

9.1

Confidential Halton District School Board Lands (DGM-24-26)

Pursuant to Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board: and

Pursuant to Section 239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

9.2

Confidential update regarding a labour relations matter (HRS-02-26)

Pursuant to Section 239(2)(d) labour relations or employee negotiations

9.3

Confidential Legal update on litigation matter regarding 127 Plains Road (LLS-19-26)

Pursuant to Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

10.

Rise and Report

11.

Public Works

12.

Growth Management

12.1

Proposed New Building Permit By-law (DGM-18-26)

• Approve the proposed new Building Permit By-law, substantially in the form attached as Appendix A to development and growth management report DGM-18-26, to repeal and replace City of Burlington By-law 66-2019 (the “Building Permit By-law”), being a by-law under the Building Code Act, 1992 respecting construction, demolition, change of use, occupancy, transfer of permits and inspections.

12.2

Amendment to Burlington Housing Community Improvement Plan (DGM-35-26)

• Approve the amendment to the Affordable Rental Housing Community Improvement Plan, attached as Appendix A to development and growth management report DGM-35-26 at the direction of Council’s referral motion of March 2, 2026; and

  Instruct the Clerk to prepare the necessary by-laws to amend the by-law to designate the Community Improvement Project Area (CIPA) and amend the by-law that adopted the Affordable Rental Housing Community Improvement Plan in accordance with section 28 of the Planning Act; and

  Deem that Section 17(21) of the Planning Act has been met; and

  Approve the recommendation for implementation and funding found in this report related to 2026 and direction for 2027; and

  Direct the Director of Community Planning to prepare a budget business case for the 2028 budget to identify program priorities and propose for Council consideration, City budget or other budget sources to support implementation of the full range of Housing Community Improvement Programs.

13.

Statutory Public Meetings

Statutory Public Meeting will be discussed at 9:30 a.m. on Tuesday, May 12, 2026

13.1

Zoning By-law Amendment for 1022, 1028, and 1030 Waterdown Road (DGM-36-26)

• Approve and enact a Zoning By-law Amendment in accordance with Appendix C of development and growth management report DGM-36-26; and

  Deem that Zoning By-law 2020.518 conforms to the 2020 Official Plan of the City of Burlington, the 1997 Official Plan of the City of Burlington, and the 1995 Burlington Regional Official Plan, as applicable.

14.

Information Items

14.1

Legislative Services forecast for standing committee reports (COW-14-26)

15.

Staff Remarks

16.

Committee Remarks

17.

Adjournment