Committee of the Whole Meeting

Revised Agenda

Agenda published August 30, 2024
Addendum published September 4, 2024
Addendum revised September 6, 2024

Meeting #:
Date:
Time:
-
Location:
Hybrid meeting- virtual and Council Chambers, City Hall

1.
Call to Order

 

Chair: Mayor Marianne Meed Ward

2.
Land Acknowledgement

 

Burlington as we know it today is rich in history and modern traditions of many First Nations and the Métis. From the Anishinaabeg to the Haudenosaunee, and the Métis – our lands spanning from Lake Ontario to the Niagara Escarpment are steeped in Indigenous history. ​

​The territory is mutually covered by the Dish with One Spoon Wampum Belt Covenant, an agreement between the Indigenous nations to peaceably share and care for the resources around the Great Lakes.


We acknowledge that the land on which we gather is part of the Treaty Lands and Territory of the Mississaugas of the Credit.

3.
Approval of the Agenda

 

4.
Declarations of Interest

 

5.
Presentation(s)

 

6.
Delegation(s)

 

Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by noon the business day before the meeting is to be held.

7.
Consent Items

 

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

7.1
Quarterly Mayoral Decisions report (CL-21-24) (CCS)

This item has attachments. 
1.CL-21-24 Quarterly Mayoral Decisions report.pdf
2.CL-21-24 Appendix A - Mayoral Decisions to Sept 17 2024.pdf

  • Receive legislative services report CL-21-24 providing the Quarterly Mayoral Decisions report for information.

7.2
Financial status report as at June 30, 2024 (F-17-24) (CCS)

This item has attachments. 
1.F-17-24 Quarterly Financial Status Report - June 30, 2024.pdf
2.F-17-24 Appendices A-E Quarterly Financial Status Report.pdf

  • Receive finance department report F-17-24, financial status report as at June 30, 2024.

7.3
Delegated Authority third quarter report (CL-23-24) (CCS)

This item has attachments. 
1.CL-23-24 Delegated Authority Quarterly Report_Q3.pdf
2.CL-23-24_Appendix A amending by-law to amend By-law 071-2023 being a by-law to delegate authority to staff.pdf

  • Approve the requested new delegated authority submissions provided in legislative services report CL-23-24 Delegated Authority third quarter report; and

    Enact the by-law substantially attached as Appendix A to legislative services report CL-23-24, being a by-law to amend the By-law 71-2023, a by-law to delegate approvals to staff.

7.4
Tender award for Prospect Street area phase one minor reconstruction, watermain and waste watermain installation (ES-22-24) (PW)

This item has attachments. 
1.ES-22-24 - Prospect Street Area Phase One Minor Reconstruction, Watermain and Waste Watermain Installation.pdf

  • Award the tender for contract ES-24-45 Prospect Street area phase one minor reconstruction, watermain and waste watermain to KAPP Infrastructure Inc. for $19,851,956.94 including HST; and

    Authorize the Manager of Procurement Services to issue a purchase order and/or sign any associated agreements with the bidder named above; and

    Authorize the City Clerk to prepare the debenture by-law; and

    Authorize the Mayor and City Clerk to sign any required agreements with the bidder named above, subject to the satisfaction of the Commissioner of Legal and Legislative Services and Corporation Counsel; and

    Approve the total cost of $19,750,617 (Net HST) to be charged to Capital Order RD-RR-1748 Prospect Street and Dynes Road - Renewal and funded as outlined in the Financial Matters section of the report.

7.5
Repeal Anti-Chasing By-law 25-2006 (BL-04-24) (GM)

This item has attachments. 
1.BL-04-24 Repeal of Anti-Chasing By-law 25-2006.pdf
2.BL-04-24 - Appendix A - Repeal Anti-Chasing By-law 25-2006.pdf

  • Approve the by-law to repeal By-law 25-2006, a by-law to prohibit accident scene solicitation on all highways in the City of Burlington and to delegate to the Regional Municipality of Halton Police Services Board the power to license, regulate and govern all owners and drivers of tow trucks within the municipality and to establish a registry as the board deems appropriate, otherwise known as the “Anti-Chasing By-law”, as attached as Appendix A to by-law compliance department report BL-04-24, in a form satisfactory to the Commissioner of Legal and Legislative Services/City Solicitor as municipal responsibility to license, inspect and enforce the towing industry is transferred to the Province of Ontario via the Towing and Storage Safety and Enforcement Act.

8.
Community and Corporate Services Regular Items

 

8.1
Council composition and ward boundary review introductory presentation by consultant (CL-24-24)

This item has attachments. 
1.CL-24-24 Transmittal of Council Composition and Ward Boundary Review Introductory Presentation by Consultant.pdf
2.CL-24-24 - Appendix A.pdf

  • Receive for information legislative services report CL-24-24 Council Composition and Ward Boundary Review introductory presentation by Watson & Associates Economists Ltd.

8.2
Approval of 2025 meeting calendar (CL-22-24)

This item has attachments. 
1.CL-22-24 2025 Meeting Calendar.pdf
2.CL-22-24 App A 2025 Calendar.pdf

  • Approve the 2025 calendar of meetings for Council and standing committees attached as Appendix A to legislative services report CL-22-24.

8.3
Municipal Accommodation Tax (MAT) update - proposed 2025 projects (RCC-16-24)

This item has attachments. 
1.RCC-16-24 Municipal Accommodation Tax (MAT) Update- Proposed 2025 Projects.pdf

  • Receive recreation, community and culture department report RCC-16-24 providing the Municipal Accommodation Tax (MAT) update - proposed 2025 projects.

8.4
Options and recommendations on establishing a Burlington Resiliency Fund to support the community during natural disasters or emergencies (CM-09-24)

This item has attachments. 
1.CM-09-24 Report on Options for Relief Fund for Future Community Emergencies.pdf
2.CM-09-24 Appendix A - Burlington Resiliency Fund Comparator Jurisdiction Scan.pdf

  • Direct the Chief Administrative Officer and Chief Financial Officer to do further analysis to develop a comprehensive Burlington Resiliency Fund and report back to Committee of the Whole in February 2025 on how the fund would be established including the proposed administration framework, the parameters/triggers of use, a financial analysis and proposed eligibility criteria.

9.
Confidential Items and Closed Meeting

 

Confidential items will be discussed at 1:00 p.m. on Monday, October 7, 2024.

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

9.1
Confidential triannual litigation update report (L-26-24)

 

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

9.2
Confidential status report on the Contingency Reserve - August 31, 2024 (F-32-24)

 

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before the administrative tribunals, affecting the municipality or local board.

9.3
Confidential legal update on a litigation matter - appeals to the New Official Plan (L-25-24)

 

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

9.4
Confidential real estate matter - property license (L-27-24)

 

Pursuant to Section 239(2)(k) of the Municipal Act, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

9.5
Confidential human resources department report regarding a personnel matter (HR-07-24)

 

Pursuant to Section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees.

10.
Rise and Report

 

11.
Public Works Regular Items

 

11.1
Automated Speed Enforcement (TS-02-24)

This item has attachments. 
1.TS-02-24 Automated Speed Enforcement.pdf
2.TS 02 24 Appendix A Supplementary Information .pdf
3.TS 02 24 Appendix B City of Burlington Schools and existing Community Safety Zones.pdf
4.TS 02 24 Appendix C Automated Speed Enforcement Proposed Timelines.pdf
5.TS 02 24 Appendix D Road Safety Reserve Fund Draft.pdf

  • Authorize the Director of Transportation Services and Director of By-law Compliance to execute, on behalf of The Corporation of the City of Burlington, all necessary documents and agreements to implement Automated Speed Enforcement as set out in transportation services report TS-02-24, including, but not limited to, agreements required by the Province of Ontario and its various Ministries, the Toronto Joint Processing Center agreement, and the Automated Speed Enforcement camera vendor agreement, with content satisfactory to the Director of Transportation Services and Director of By-law Compliance, and in form satisfactory to the City Solicitor; and

    Direct the Chief Financial Officer to establish a Roadway Safety reserve fund in accordance with the draft reserve fund by-law attached as Appendix D.

12.
Growth Management Regular Items

 

13.
Statutory Public Meetings

 

Note: There are no Statutory Public Meetings scheduled for Tuesday, October 8, 2024.

14.
Information Items

 

15.
Staff Remarks

 

16.
Committee Remarks

 

17.
Adjournment

 
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