Corporate Services, Strategy, Risk and Accountability Committee Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Rory Nisan (Chair), 
  • Paul Sharman, 
  • Lisa Kearns, 
  • Kelvin Galbraith, 
  • Shawna Stolte, 
  • Angelo Bentivegna, 
  • and Mayor Marianne Meed Ward
Staff Present:
  • Tim Commisso, 
  • Kwab Ako-Adjei, 
  • Kevin Arjoon, 
  • Laura Boyd, 
  • Joan Ford, 
  • Sheila Jones, 
  • Chad MacDonald, 
  • Allan Magi, 
  • Brynn Nheiley, 
  • Enrico Scalera, 
  • Mark Simeoni, 
  • Richard Bellemare (Audio/Video Specialist), 
  • and Georgie Gartside (Clerk)

1.
Declarations of Interest:

 

None

2.
Delegation(s):

 

3.
Consent Items:

 

3.1
Delegated authority for geospatial data license agreements (CL-26-22)

This item has attachments. 
1.CL-26-22 Delegated authority Schedule G Amendment - geospatial.pdf
2.CL-26-22 Appendix A Draft amending by-law.pdf
  • Moved byCouncillor Stolte

    Enact the proposed by-law amendment to the Delegated Authority By-law 07-2022 to include delegation of authority to the Director of Engineering to sign geospatial data license agreements as attached in Appendix A to office of the city clerk report CL-26-22.

    CARRIED

4.
Regular Items:

 

4.1
COVID emergency response summary wrap-up (CM-20-22)

This item has attachments. 
1.CM-20-22 COVID Emergency Response Summary Wrap-up.pdf
2.CM-20-22 Appendix A Governance and Decision-Making.pdf
3.CM-20-22 Appendix B Our COVID journey.pdf
  • Moved byCouncillor Kearns

    Receive and file city manager’s office report CM-20-22 summarizing the city’s emergency response actions, decisions and impacts.

    CARRIED

4.2
2022 Municipal Election Accessibility Plan (CL-29-22)

This item has attachments. 
1.CL-29-22 2022 Election Accessibility Plan.pdf
2.CL-29-22 Appendix A 2022 Municipal Election Accessibility Plan.pdf
  • Moved byCouncillor Stolte

    Receive and file office of the city clerk report CL-29-22 regarding the 2022 Municipal Election Accessibility Plan.

    CARRIED

4.3
2023 budget framework (F-25-22)

This item has attachments. 
1.F-25-22 2023 Budget Framework.pdf
2.F-25-22 Appendix A Multi-Year Budget Simulation.pdf
3.F-25-22 Appendix B Budget Mitigation Strategy - Impact to Multi-Year Simulation.pdf
  • Moved byMayor Meed Ward

    Receive and file finance department report F-25-22 regarding the 2023 budget framework.

    CARRIED

4.4
Restricted acts (lame duck) delegation of authority provisions (CL-27-22)

This item has attachments. 
1.CL-27-22 Restricted Acts (Lame Duck) Delegation of Authority Provisions.pdf
2.CL-27-22 Appendix A Draft by-law for temporary delegated authority.pdf
  • Moved byCouncillor Stolte

    Enact a by-law to provide temporary delegated authority to the City Manager, in the event of a restricted acts provision, as attached in Appendix A to office of the city clerk report CL-27-22.

    CARRIED

4.5
Corporate project status reporting – April, May and June 2022 (CM-19-22)

This item has attachments. 
1.CM-19-22 Corporate Project Status Reporting – April, May and June 2022.pdf
2.CM-19-22 Appendix A Corporate project status reports.pdf
3.CM-19-22 Appendix B Non-union job evaluation overview.pdf
  • Moved byCouncillor Sharman

    Receive and file city manager’s office report CM-19-22 providing status reports for designated corporate projects for the period April through June 2022 as detailed in Appendix A and non-union job evaluation project overview as provided in Appendix B.

    CARRIED

4.6
COVID-19 emergency response verbal update (CSSRA-07-22)

This item has attachments. 
1.CSSRA-07-22 COVID-19 emergency response verbal update.pdf
  • Moved byCouncillor Galbraith

    Receive and file the July 4, 2022 staff presentation providing the COVID-19 emergency response verbal update.

    CARRIED

5.
Confidential Items:

 

5.1
Confidential human resources report providing a bargaining update for Local 2723 (HR-07-22)

 
  • Moved byCouncillor Galbraith

    Receive and file human resources department report HR-07-22 providing a bargaining update for Local 2723.

    CARRIED

5.2
Confidential legal report - waive privilege to release external legal costs for Planning Act appeals completed during current term of Council (L-25-22)

 

In closed session, the committee provided instructions to the City Clerk.

 

5.3
Confidential legal report - update on a litigation matter at 3200 Dakota Common (L-27-22)

 

In closed session, the committee provided instructions to the Executive Director of Legal Services and Corporation Counsel.

 

5.4
Confidential legal report - update on Ontario Land Tribunal appeal for 53-71 Plains Road East and 1025 Cooke Blvd (L-29-22)

 

In closed session, the committee provided instructions to the Executive Director of Legal Services and Corporation Counsel.

 

5.5
Confidential legal report - update on a litigation matter regarding a class action (L-32-22)

 

In closed session, the committee provided instructions to the Executive Director of Legal Services and Corporation Counsel.

 

6.
Procedural Motions:

 

6.1
Motion to waive the rules of procedure

 
  • Moved byCouncillor Stolte

    Waive section 46.1 of the rules of procedure to allow a non-registered delegate to speak.

    CARRIED

6.2
Motion to proceed into closed session

 

   

  • Moved byMayor Meed Ward

    Move into closed session in accordance with the following provisions under the Municipal Act:

    Section 239(2)(d), labour relations or employee negotiations regarding confidential human resources department report HR-07-22 providing a bargaining update for Local 2723; and

    Section 239(2)(f), advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding confidential legal department report L-25-22 to waive privilege to release external legal costs for Planning Act appeals completed during the current term of Council; and

    Section 239(2)(e), litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding confidential legal department report L-27-22 providing an update on a litigation matter at 3200 Dakota Common, and confidential legal department report L-29-22 providing an update on Ontario Land Tribunal appeal for 53-71 Plains Road East and 1025 Cooke Blvd.; and

    Section 239(2)(a) the security of the property of the municipality or local board, Section 239(2)(e), litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and Section 239(2)(f), advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding confidential legal department report L-32-22 providing an update on a litigation matter regarding a class action.

    CARRIED

7.
Information Items:

 
  • Moved byCouncillor Stolte

    Receive and file the following two items, having been given due consideration by the Corporate Services, Strategy, Risk and Accountability Committee.

    CARRIED

8.
Staff Remarks:

 

9.
Committee Remarks:

 

10.
Adjournment:

 

11:01 a.m. (recessed), 11:08 a.m. (reconvened), 11:58 a.m. (recessed), 1:01 p.m. (reconvened), 1:06 p.m. (closed), 2:30 p.m. (public)

Councillor Sharman chaired the meeting from 9:30 a.m. to 10:15 a.m.

Councillor Nisan arrived at 10:15 a.m. and chaired the remainder of the meeting.

Chair adjourned the meeting at 2:33 p.m.

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