Corporate Services, Strategy, Risk and Accountability Committee Meeting

Agenda

Meeting #:
Date:
Time:
9:30 a.m. and/or reconvening at 6:30 p.m. if required
Location:
Hybrid meeting- virtual and Council Chambers, City Hall

Contact:                  Committee Clerk, Georgie.Gartside@burlington.ca, 905-335-7600 x 7492 

1.
Declarations of Interest:
 

2.
Delegation(s):
 

As of May 2022, standing committee and City Council meetings will be held using a hybrid model, allowing members of Council, city staff and the public the option of participating remotely or in-person at city hall, 426 Brant St.


Requests to delegate to this hybrid meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate, by submitting a written request by email to the Office of the City Clerk at clerks@burlington.ca or by phoning 905-335-7600, ext. 7481 by noon the business day before the meeting is to be held. It is recommended that virtual delegates include their intended remarks, which will be circulated to all members in advance, as a backup to any disruptions in technology issues that may occur.


If you do not wish to delegate, but would like to submit correspondence, please email your comments to clerks@burlington.ca. Any delegation notes and comments will be circulated to members in advance of the meeting and will be attached to the minutes, forming part of the public record.

3.
Consent Items:
 

Reports of a routine nature, which are not expected to require discussion and/or debate.  Staff may not be in attendance to respond to queries on items contained in the Consent Agenda.

3.1
2022 Tax Levy By-Law (F-15-22)
This item has attachments. 

1.F-15-22 2022 Tax Levy By-Law.pdf
2.F-15-22 Appendix A By-law 43-2022 - A By-law to Levy Taxes for the Year 2022.pdf
3.F-15-22 Appendix B By-law 43-2022 - Schedules.pdf

Note: This item will be the subject of a Special Council meeting immediately following the May 5, 2022 Environment, Infrastructure & Community Services Committee meeting.

  • Approve the 2022 Final Tax Levy By-Law (43-2022) for the levying of tax rates attached as appendices A and B to finance department report F-15-22.

3.2
2022 capital budget variance and project closure (F-16-22)
This item has attachments. 

1.F-16-22 2022 Capital Budget Variance and Project Closure.pdf
2.F-16-22 Appendix A - All capital projects by asset category.pdf
3.F-16-22 Appendix B - Capital project variances by asset category for closure.pdf
4.F-16-22 Appendix C - Funding sources for capital project variances by asset category for closure.pdf

  • Direct the Chief Financial Officer to proceed with the closure of 65 capital projects identified as being ready for closure in finance department report F-16-22.

3.3
Financial status report as at March 31, 2022 (F-21-22)
This item has attachments. 

1.F-21-22 Quarterly Status Report - March 31, 2022.pdf
2.F-21-22 Appendix A-E Quarterly Status Report - March 31 2022 Schedules.pdf

  • Receive and file finance department report F-21-22, financial status report as at March 31, 2022.

3.4
Right to Disconnect from Work Policy (HR-05-22)
This item has attachments. 

1.HR-05-22 Right to Disconnect Policy.pdf
2.HR-05-22 Appendix A Right To Disconnect_Policy(1).pdf
3.HR-05-22 Appendix B Right to Disconnect Policy Toolkit_v3.pdf

  • Receive and file the City of Burlington’s Right to Disconnect from Work policy attached as appendix A to human resources department report HR-05-22.

  • Receive and file the City of Burlington’s Right to Disconnect from Work policy attached as appendix A to human resources department report HR-05-22.

4.
Regular Items:
 

4.1
COVID-19 emergency response verbal update (CSSRA-04-22)
 

4.2
2021 annual engagement report (CC-03-22)
This item has attachments. 

1.CC-03-22 2021 Annual Engagement Report.pdf
2.CC-03-22 Appendix A Engagement Statistics.pdf
3.CC-03-22 Appendix B Social Media Statistics.pdf

  • Receive and file corporate communications and engagement department report CC-03- 22 providing a status update on community and staff engagement.

4.3
Corporate project status updates – January, February and March 2022 (CM-15-22)
This item has attachments. 

1.CM-15-22 Corporate Project Status Updates - Jan, Feb and Mar 2022.pdf
2.CM-15-22 Appendix A - Corporate Project Status Updates(1).pdf
3.CM-15-22 Appendix B - AVL Project Council Update - May 2022(1).pdf
4.CM-15-22 Appendix C - Website Modernization Council Update(1).pdf

  • Receive and file city manager’s office report CM-15-22 providing status reports for designated corporate projects for the period January through March 2022 as detailed in appendix A, and automated vehicle locator system and web modernization project overviews as provided in appendices B and C, respectively.

4.4
Council remuneration and expense recommendations implementation plan (F-17-22)
This item has attachments. 

1.F-17-22 Council Remuneration and Expenses Recommendations Implementation Plan.pdf
2.F-17-22 Appendix A Mayor and Council Discretionary budget policy.pdf
3.F-17-22 Appendix B By-law for creation of reserve fund.pdf
4.F-17-22 Appendix C Council Member Expense Manual final.pdf

  • Approve the implementation plan for the recommendations arising from the report by the Council Remuneration Review Working Group (CRRWG); and

    Approve the Discretionary Budget Policy attached as appendix A to finance department report F-17-22; and

    Approve By-law XX-2022, a by-law to establish the Council Members Special Initiatives Reserve Fund attached as appendix B to finance department report F-17-22; and

    Approve the Council Member Expense Manual attached as appendix C to finance department report F-17-22.

4.5
Closed session meeting investigation report– Aird & Berlis LLP (CL-17-22)
This item has attachments. 

1.CL-17-22 - Closed Session Meeting Investigation - Aird and Berlis.pdf
2.CL-17-22 Appendix A- Excerpt from Municipal Act, 2001 - Meeting Exceptions.pdf
3.CL-17-22 Appendix B- Closed Meeting Investigation Report 2022-01.pdf

Note: This item will be discussed at 1 p.m.

  • Receive and file office of the city clerk report CL-17-22, closed session meeting investigation report from Aird and Berlis LLP.

5.
Confidential Items:
 

Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during  the discussion.

5.1
Confidential update on Ontario Lands Tribunal Appeal PL200557 - 2107 Old Lakeshore Rd, 2119 Lakeshore Rd (L-15-22)
 

Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

6.
Procedural Motions:
 

7.
Information Items:
 

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

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