Corporate Services, Strategy, Risk and Accountability Committee Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Kelvin Galbraith (Chair), 
  • Rory Nisan, 
  • Shawna Stolte, 
  • Paul Sharman, 
  • Angelo Bentivegna, 
  • and Mayor Marianne Meed Ward 
Member Regrets:
  • Lisa Kearns 
Staff Present:
  • Tim Commisso, 
  • Sheila Jones, 
  • Nancy Shea-Nicol, 
  • David Thompson (Audio/Video Specialist), 
  • Richard Bellemare (Audio/Video Specialist), 
  • and Lisa Palermo (Clerk) 

1.
Declarations of Interest:

 

None

2.
Delegation(s):

 

None

3.
Consent Items:

 

3.1
2023 proposed budget and tax levy for the Burlington Downtown Business Improvement Area (F-02-23)

This item has attachments. 
1.F-02-23 Proposed Budget and Tax Levy for the Burlington Downtown Business Improvement Area.pdf
2.F-02-23 Appendix A.pdf
3.F-02-23 Appendix B.pdf
  • Moved byCouncillor Sharman

    Approve the 2023 proposed budget for the Burlington Downtown Business Improvement Area (BIA) as presented in Appendix A of finance department report F-02-23 incorporating a Burlington Downtown BIA members’ levy of $859,600; and

    Authorize the Chief Financial Officer to incorporate the resulting Burlington Downtown BIA tax rates into the 2023 Tax Levy By-Law.

    CARRIED

3.2
2023 proposed budget and tax levy for the Aldershot Village Business Improvement Area (F-03-23)

This item has attachments. 
1.F-03-23 Proposed Budget and Tax Levy for the Aldershot Village Business Improvement Area.pdf
2.F-03-23 Appendix A.pdf
3.F-03-23 Appendix B.pdf
  • Moved byCouncillor Sharman

    Approve the 2023 proposed budget for the Aldershot Village Business Improvement Area (ABIA) as presented in Appendix A of finance department report F-03-23 incorporating an Aldershot Village BIA members’ levy of $258,000; and

    Authorize the Chief Financial Officer to incorporate the resulting Aldershot Village BIA tax rates into the 2023 Tax Levy By-Law.

    CARRIED

3.3
Remuneration and expenses paid to Council and appointees for 2022 (F-08-23)

This item has attachments. 
1.F-08-23 Remuneration and Expenses Paid to Council and Appointees for 2022.pdf
2.F-08-23 - Appendix A - Summary of 2022 Remunerations and Expenses.pdf
  • Moved byCouncillor Sharman

    Receive and file finance department report F-08-23 regarding remuneration and expenses paid to Council and appointees for 2022.

    CARRIED

3.4
Temporary extension of Ombudsman agreement (CL-05-23)

This item has attachments. 
1.CL-05-23 Extension of Ombudsman Agreement.pdf
  • Moved byCouncillor Sharman

    Re-appoint ADR Chambers Inc. (“ADR Chambers”) as Ombudsman for the City of Burlington and its local boards pursuant to section 223.13(1) of the Municipal Act, 2001 for a seven-month term commencing January 1, 2023 to July 31, 2023; and

    Authorize the Mayor and Clerk to execute an extension to the existing service agreement and any ancillary documents between the City of Burlington and ADR Chambers regarding the appointment of ADR Chambers as Ombudsman, subject to the satisfaction of the Corporation Counsel and Executive Director of Legal Services or her designate; and

    Enact an appointing by-law to re-appoint ADR Chambers as the Ombudsman for the City of Burlington and its local boards until July 31, 2023.

    CARRIED

4.
Regular Items:

 

5.
Confidential Items and Closed Session:

 
  • Moved byMayor Meed Ward

    Proceed into closed session at 10:48 a.m. in accordance with the following provision under the Municipal Act: 

    Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, for items 5.1 and 5.3.

    CARRIED

5.1
Confidential legal services department update on a litigation matter regarding appeals to the new Official Plan (L-17-23)

 

5.2
Confidential legal services department update on a litigation matter regarding 3503 New Street (L-16-23)

 
  • Moved byMayor Meed Ward

    Instruct the Executive Director of Legal Services and Corporation Counsel or her designate to proceed in accordance with the instructions sought in Confidential Legal Report L-16-23.

    CARRIED

5.3
Confidential legal services department update on a litigation matter regarding 409 Brant Street (L-18-23)

 

6.
Rise and Report from Closed Session:

 

The committee provided instructions to legal department staff in closed session for the following 2 items:

  • Confidential legal services department update on a litigation matter regarding appeals to the new Official Plan (L-17-23)      
  • Confidential legal services department update on a litigation matter regarding 409 Brant Street (L-18-23)

7.
Procedural Motions:

 

None

8.
Information Items:

 

None

9.
Staff Remarks:

 

None

10.
Committee Remarks:

 

None

11.
Adjournment:

 

10:37 a.m. (closed), 10:38 a.m. (recessed), 10:48 a.m. (reconvened), 12:04 p.m. (public)

Chair adjourned the meeting at 12:07 p.m.

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