Committee of the Whole - Budget Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Lisa Kearns (Chair),
  • Kelvin Galbraith,
  • Rory Nisan,
  • Shawna Stolte,
  • Paul Sharman,
  • Angelo Bentivegna,
  • and Mayor Marianne Meed Ward
Staff Present:
  • Tim Commisso,
  • Mary Battaglia,
  • Laura Boyd,
  • Sue Connor,
  • Joan Ford,
  • Chris Glenn,
  • Sheila Jones,
  • David Lazenby,
  • Allan Magi,
  • Angela Morgan,
  • Nancy Shea-Nicol,
  • Christine Swenor,
  • Mary Lou Tanner,
  • Vito Tolone,
  • David Thompson (Audio/Video Specialist),
  • and Lisa Palermo (Clerk)

1.
Declarations of Interest:
 

None.

2.
Delegation(s):
 

None.

3.
Consent Items:
 

None.

4.
Regular Items:
 

4.1
Approval of 2019 operating budget (F-02-19-3)
This item has attachments. 

1.F-02-19-3 approval of 2019 operating budget.pdf
2.F-02-19-3 Appendix 1 2019 Operating BAR Forms (Consolidated).pdf
3.F-02-19-3 Transit Memo-Budget Follow Up.pdf
4.F-02-19-3-Transit as a Business Follow Up.pdf
1.F-02-19-3 approval of 2019 operating budget.pdf
2.F-02-19-3 Appendix 1 2019 Operating BAR Forms (Consolidated).pdf
3.F-02-19-3 Transit Memo-Budget Follow Up.pdf
4.F-02-19-3-Transit as a Business Follow Up.pdf

Note: Discussion on this item continued at the February 28, 2019 Committee of the Whole - Budget meeting.

Committee recommendations related to this item can be found in the February 28, 2019 COW-Budget meeting minutes.

  • Moved byMayor Meed Ward

    Reduce the Corporate Management service budget by $235,000.

    CARRIED
  • Moved byMayor Meed Ward

    Reduce the Office of the Councillors and Office of the Mayor service budget by $40, 983.

    CARRIED
  • Moved byMayor Meed Ward

    Eliminate remaining vacancy rebate budget of $100,000 from Corporate Expenditures.

    CARRIED
  • Moved byMayor Meed Ward

    Approve partial one-time funding of $100,000 provided to reduce the annual provision for the Randle Reef from Corporate Expenditures.

    CARRIED

  • Approve $421,994 for housekeeping amendments related to Bill 148 repeal from the Road and Sidewalk Maintenance service budget.

    CARRIED
  • Moved byMayor Meed Ward

    Direct the City Manager to report back by May 31, 2019 with recommendations for addressing the following corporate priorities pertaining the services provided by the City Manager’s Office:

    • Enhanced focus on corporate strategic planning, management and strategy execution including ongoing implementation and reporting on City Council’s 4 Year Workplan.

    • Establishment of Corporate Innovation and Performance Improvement function including but not limited to an ongoing continuous improvement program (e.g. Lean Six Sigma)

    • Development and Implementation of a City Manager led multi-year City Service Review Process focused on identifying and recommending for Council consideration in conjunction with the annual budget process, proposed changes to City services resulting in sustainable operational efficiencies and annual net budget savings.

    • Establishment of an Organizational Transformation Function focused on strategic oversight and execution of major strategic initiatives and projects including citizen-centred digital service delivery.

    • Development and implementation of regular corporate performance reporting on measurable outcomes related to major strategic initiatives and projects and ongoing service review efficiencies including cumulative net budget savings. Direct the City Manager to undertake with the Director of Finance an internal review and realignment of 2019 proposed budget resources in the City Manager’s Office to accommodate the above noted priorities while incorporating a net budget reduction of $235,000; and

    Direct the City Manager to report back regarding the introduction of multi-year budgets.

    CARRIED
  • Moved byPaul Sharman

    Defer the hiring of four additional transit drivers in 2019 subject to approval of a thorough and complete Transportation Business Plan.

    LOST
  • Moved byPaul Sharman

    Transfer Provincial Gas Tax from the operating budget to the capital budget with the amount to be determined later.

    CARRIED
  • Moved byCouncillor Stolte

    Approve $35,000 for the Fire Prevention and Education service budget for a one year pilot project (reduction of $140,000).

    CARRIED
  • Moved byPaul Sharman

    Approve $173,000 of one time funding for staffing for the Joseph Brant Museum Expansion.

    CARRIED
  • Moved byMayor Meed Ward

    Approve one time funding of $345,000 for tree planting, $100,000 for woodland maintenance and $120,000 for gypsy moth maintenance; and

    Direct the Director of Roads, Parks and Forestry to bring forward a business case for 2020 budget options for tree management.

    CARRIED
  • Moved byMayor Meed Ward

    Approve $111,137 for a second additional by-law enforcement officer funded from within the existing human resources budget; and

    Direct the Director of City Building to investigate efficiencies of consolidating by-law services on a go forward basis in time for the 2020 budget discussions.

    CARRIED
  • Moved byCouncillor Nisan

    Approve $114,463 from human resources gapping for the Service Growth Response Strategy for Adult /55+.

    CARRIED
  • Moved byMayor Meed Ward

    Approve $200,000 to contract external planning services for development application processing to meet legislated time frames with funding from the Planning Fee Stabilization Reserve Fund; and

    Direct the Director of Finance to bring forward an amendment to the Planning Fee Stabilization Reserve Fund by-law to permit use of funds for surge in workload.

    CARRIED
  • Moved byCouncillor Galbraith

    Approve $35,000, funded from the Capital Purpose Reserve Fund for the purchase of a new support vehicle for the new second additional by-law enforcement officer.

    CARRIED
  • Moved byCouncillor Stolte

    Approve $600,000, subject to confirmation, from the Policy Initiatives Reserve Fund for Official Plan related work such as a housing strategy, subject to the Director of City Building reporting back with a progress update on the Official Plan work plan.

    CARRIED
  • Moved byPaul Sharman

    Approve $67,000 to provide maintenance of Burloak Park consistent with it's higher standard of park facilities versus others in the city.

    CARRIED
  • Moved byCouncillor Stolte

    Approve $100,000 in one-time funding to update the Urban Forestry Management Plan; and

    Approve $100,000 towards increasing the urban tree canopy and implementing initiatives within the Urban Forestry Management Plan.

    CARRIED
  • Moved byCouncillor Nisan

    Approve $25,000 increase for the Burlington Arts and Culture Fund.

    CARRIED

4.2
Approval of 2019 capital budget and forecast (F-02-19-2)
This item has attachments. 

1.F-02-19-2 approval of 2019 capital budget and forecast.pdf
2.F-02-19-2 Appendix A 2019 Capital Budget Review Form (consolidated).pdf
3.F-02-19-2 Appendix B - Brant Hills splash pad memo.pdf
4.F-02-19-2 Appendix C - Fire Dept memo-Final.pdf
1.F-02-19-2 approval of 2019 capital budget and forecast.pdf
2.F-02-19-2 Appendix A 2019 Capital Budget Review Form (consolidated).pdf
3.F-02-19-2 Appendix B - Brant Hills splash pad memo.pdf
4.F-02-19-2 Appendix C - Fire Dept memo-Final.pdf

Note: The 2019 capital budget was approved at the February 21, 2019 Committee of the Whole - budget meeting. 

The following items were defered from the capital budget to the operating budget and were discussed at the February 28, 2019 Committee of the Whole-Budget meeting:

  • capital budget action request form item #8 regarding the fire emergency response drone
  • captial budget item #10 regarding the new support vehicle - supervisor of by-law enforcement
  • staff directions (#3-9)

Committee's recommendations related to the deferred items can be found in the February 28, 2019 COW-Budget meeting minutes.

4.3
2018 retained savings (F-16-19)
This item has attachments. 

1.F-16-19 2018 Retained Savings(1).pdf
2.F-16-19 Appendix A Retained Savings(1).pdf
1.F-16-19 2018 Retained Savings(1).pdf
2.F-16-19 Appendix A Retained Savings(1).pdf

Note: Discussion on this item took place at the February 28, 2019 Committee of the Whole - Budget meeting.

Committee's recommendation related to this item can be found in the February 28, 2019 COW-Budget meeting minutes.

4.4
20 year budget driver forecast (F-03-19)
This item has attachments. 

1.F-03-19 20 Year Budget Driver Forecast.pdf
2.F-03-19 Appendix A 20 Year Forecasted Budget Drivers.pdf
1.F-03-19 20 Year Budget Driver Forecast.pdf
2.F-03-19 Appendix A 20 Year Forecasted Budget Drivers.pdf

Note: Discussion on this item took place at the February 28, 2019 Committee of the Whole - Budget meeting.

Committee's recommendation related to this item can be found in the February 28, 2019 COW-Budget meeting minutes.

5.
Confidential Items:
 

None.

6.
Procedural Motions:
 

None.

7.
Information Items:
 

None.

8.
Staff Remarks:
 

9.
Committee Remarks:
 

10.
Adjournment:
 

11:10 a.m. (recessed), 11:19 a.m. (reconvened), 12:45 p.m. (recessed), 1:15 p.m. (reconvened)

Chair adjourned the meeting at 3:04 p.m.

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