Regular Meeting of Council

Minutes

Meeting #:10-16
Date:
Time:
-
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Mayor Rick Goldring,
  • Rick Craven,
  • John Taylor,
  • Jack Dennison,
  • Paul Sharman,
  • and Blair Lancaster
Staff Present:
  • James Ridge,
  • Danielle Pitoscia (Deputy Clerk),
  • and Debbie Hordyk

1.
Call to Order:

2.
National Anthem:

3.
Regrets:

None.

4.
Proclamations:

5.
Recognitions and Achievements:

None.

6.
Presentations:

7.
Motion to Approve Council Minutes:

  • Motion No.
    Moved by:Councillor Dennison
    Seconded by:Councillor Lancaster

    Confirm the minutes of the following meeting of Council:

    CARRIED

8.
Declarations of Interest:

None.

9.
Delegations:

10.
Correspondence:

None.

11.
Recommendations from Standing Committees:

11.1
Committee of the Whole meeting of July 7, 2016
This item has attachments.

1.Post-Meeting Minutes - Committee of the Whole_Jul07_2016 - English.pdf

a.
Official Plan Review: urban structure and intensification policy directions report. (PB-29-16)

  • Motion No.

    Endorse the policy directions, as detailed in PB-29-16, which relate to the city’s Official Plan guiding principles and land use vision, city system, urban structure, intensification, Mobility Hubs and established neighbourhoods, for the purpose of developing the Part A Official Plan amendment of the Official Plan Review; and

    Receive the draft July 2016 Official Plan schedules, as contained in Appendices A – Draft City System, B – Draft Urban Structure, and C – Draft Intensification Framework, and D- Draft Intensification Framework: Transportation Network, to PB-29-16; and

    Direct the Director of Planning and Building to communicate and engage with the public on the policy directions and the July 2016 Draft Official Plan schedules prior to bringing forward the Part A amendment of the Official Plan Review; and

    Receive the report contained in Appendix H titled, “Intensification Study Visualizing Density and Market Assessment of Intensification, a Report for the City’s Strategic Plan”, December 2015, prepared by Dillon, Brook McIlroy and Watson and Associates. (PB-29-16)

    Note: A recorded vote was requested by Councillor Meed Ward.

    CARRIED (6 to 0)

b.
Burlington’s Mobility Hubs: work plan for area specific planning report. (PB-48-16)

  • Motion No.

    Endorse Appendix A - Work Plan for Area Specific Planning for Burlington’s Four Mobility Hubs as contained in PB-48-16; and

    Direct the Director of Planning and Building to develop and execute the work plan to conduct the mobility hub area specific planning process commencing in Q3 2016; and

    Approve three full-time contract positions for a three year duration to support the mobility hub area specific planning process subject to Council approval of the funding envelope identified in staff report F-21-16 (Strategic Plan Financial Plan). (PB-48-16) 

    Note: A recorded vote was requested by Councillor Meed Ward.

    CARRIED (6 to 0)

11.2
Community and Corporate Services Committee meeting of July 11, 2016
This item has attachments.

1.Post-Meeting Minutes - Community and Corporate Services Committee_Jul11_2016 - English.pdf

a.
Burlington Seniors' Advisory Committee 2015 Annual Report and 2016 Workplan. (CL-14-16)

  • Motion No.

    Receive and file clerks department report CL-14-16 providing the Burlington Seniors’ Advisory Committee 2015 annual report and 2016 workplan.

    CARRIED

b.
Memorandum from Councillor Meed Ward regarding one-time funding for Moonglade. (CCS-5-16)

  • Motion No.

    Provide $4,000 in one-time funding to No Vacancy from the tax rate stabiilzation fund for the contemporary arts and cultural festival Moonglade, Sept. 16, 2016.

    Note: A recorded vote was requested by Councillor Meed Ward.

    IN FAVOUR: (6)Mayor Goldring, Councillor Meed Ward, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (1)Councillor Craven
    CARRIED (6 to 1)

c.
Group Benefits Plan Service Provider. (HR-02-16)

  • Motion No.

    Retain Manulife Financial as the service provider for the Major Medical, Hospital, Dental LTD and Life Insurance plans for the July 1, 2016 to June 30, 2017 policy year.

    CARRIED

d.
Home Adaptation Assessment Program. (CW-04-16)

  • Motion No.

    Approve the funding of $50,000 from “SD0113 – Climate Change & Flood Mitigation Measures”, to support the promotion, delivery, evaluation and progress report associated with the implementation of a 2016 “Home Adaptation Assessment Program” (HAAP) Pilot; and

    Authorize the Mayor and Clerk to sign a Funding Contribution Agreement and any related documents with the Intact Centre on Climate Adaptation, subject to the satisfaction of the City Solicitor and Executive Director of Capital Works.

    CARRIED

e.
Phase 1 Financial Plan for 2015-2040 Strategic Plan. (F-21-16)

  • Motion No.

    Approve the financing of the Mobility Hub plans in advance of the 2017 budget process, a total project cost of $2.5 million to be financed as follows;

    • Burlington Hydro reserve fund $1 million (special dividend)
    • Policy Initiatives reserve fund $500,000
    • 2016 unspent strategic plan implementation base budget funding $250,000
    • Tax rate stabilization reserve fund $750,000; and


    Direct the Director of Finance to establish the Strategic Plan Implementation Reserve Fund for the implementation of strategic plan initiatives.

    Note: A recorded vote was requested by Councillor Meed Ward.

    CARRIED (6 to 0)

f.
2017 Budget Framework. (F-14-16)

  • Motion No.

    Receive and file finance department report F-14-16 providing the 2017 budget framework.

    Note: A recorded vote was requested by Councillor Meed Ward.

    CARRIED (6 to 0)

g.
On-Street Residential Pay Parking Program. (TS-04-16)

  • Motion No.

    Approve an On Street Residential Pay Parking Permit Program as outlined in transportation services department report TS-04-16, as amended, that is specific to the Alton Community and allows one permit per household without staff inspection of garage space; and

    Direct the Director of Transportation Services to review this program in the fall of 2017.

    Note: A recorded vote was requested by Councillor Meed Ward.

    IN FAVOUR: (6)Mayor Goldring, Councillor Craven, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (6 to 0)

h.
Official Plan and Zoning By-law Amendment application for 4853 Thomas Alton Boulevard. (PB-63-16)

  • Motion No.

    Direct the Director of Planning and Building to prepare an Official Plan Amendment for consideration by Committee and Council at a future meeting in accordance with the modifications proposed by Planning staff to the application submitted by Adi Development Group to amend the City of Burlington Official Plan from Residential-High Density to Residential-High Density - Site Specific Policy to permit a residential development consisting of traditional townhouses, stacked townhouses, and apartments as outlined in Report PB-63-16; and

    Direct the Director of Planning and Building to prepare a Zoning By-law Amendment for consideration by Committee and Council at a future meeting in accordance with the modifications proposed by Planning staff to the application submitted by Adi Development Group to rezone the lands at 4853 Thomas Alton Boulevard from “RAL4-331” to “RAL4-Exception” to permit 19 storey apartment building, traditional townhouse, and stacked townhouse units, and subject to Section 37 negotiations, as outlined in Report PB-63-16; and

    Direct staff to hold discussions with the applicant to secure community benefits in accordance with Section 37 of the Planning Act and to return to Committee and Council with a report outlining the recommended community benefits.

    Note: A recorded vote was requested by Councillor Meed Ward.

    CARRIED (5 to 1)

i.
Confidential update regarding 374-380 Martha Street. (L-19-16)

  • Motion No.

    Receive and file legal department report L-19-16 regarding 374-380 Martha Street.

    CARRIED

11.3
Development and Infrastructure Committee meeting of July 12, 2016
This item has attachments.

1.Post-Meeting Minutes - Development and Infrastructure Committee_Jul12_2016 - English.pdf

a.
Statutory public meeting and information report for a proposed zoning by-law amendment on 2360, 2364 and 2368 New Street. (PB-62-16) 

  • Motion No.

    Receive and file planning and building department report PB-62-16 providing information regarding a proposed zoning bylaw amendment for 23060, 2364 and 2368 New Street.

    CARRIED

b.
Temporary use by-law to permit entertainment uses on downtown patios. (PB-66-16)

  • Motion No.

    Direct the Director of Planning and Building to bring forward a temporary use by-law to permit entertainment/recreational uses on outdoor patios in the downtown and permit the use of amplified music on the patio.

    Note: A recorded vote was requested by Councillor Meed Ward.

    IN FAVOUR: (6)Mayor Goldring, Councillor Craven, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    CARRIED (6 to 0)

c.
Request for removal from the municipal register for 3015 Dundas Street. (PB-64-16)

  • Motion No.

    Refuse the owner’s request to remove 3015 Dundas Street from the Municipal Register; and

    Retain 3015 Dundas Street, the McCullogh-Greer House, on Burlington’s Municipal Register.

    CARRIED

d.
Official Plan and Zoning By-law amendments submitted by Starlight Investments Inc. for 2051-2085 Prospect Street. (PB-56-16) 

  • Motion No.

    Approve Amendment No. 98 to the City of Burlington Official Plan, as contained in Appendix B of Report PB-56-16, to modify the “Residential-High Density” policies affecting 2067 and 2077 Prospect St, and to redesignate lands at 2051-2065 and 2069-2085 Prospect Street from “Residential-Medium Density” to “Residential-High Density” to permit a comprehensive development of 96 stacked townhouses along with the two existing apartment buildings at 2067 and 2077 Prospect Street; and

    Deem that Section 17(21) of The Planning Act has been met; and

    Instruct the City Clerk to prepare the necessary by-law adopting Official Plan Amendment No. 98 as contained in Appendix B of Report PB-56-16 (File: 505-02/15); and

    Approve in principle the application by Starlight Investments, c/o Ruth Victor & Associates, 481 North Service Rd W, Unit A-33, Oakville, ON L6M 2V6 to rezone the lands at 2051-2067 and 2069-2085 Prospect Street from “RH2”, “RH4” and “RM2” to “RH4-exception” subject to Section 37 negotiations; and

    Direct staff to hold discussions with the applicant to secure community benefits in accordance with Section 37 of the Planning Act and to return to Council with a report outlining the recommended community benefits;

    Instruct planning staff to prepare the by-law to amend Zoning By-law 2020, as amended, rezoning the lands at 2051-2067 and 2069-2085 Prospect Street from “RH2”, “RH4” and “RM2” to “RH4-exception” substantially in accordance with the draft regulations contained in Appendix C of Report PB-56-16 and direct that the amending zoning by-law will not be enacted until completion by the applicant of the following:

    i) Execution of a Residential Development Agreement substantially in accordance with the conditions listed in Appendix D of Report PB-56-16; and

    ii) Execution of a Section 37 Agreement, in accordance with Section 37 of the Planning Act and Part VI, Section 2.3 of the City’s Official Plan, as they relate to the request for increased density on the subject properties; and

    Deem that the amending zoning by-law will conform to the Official Plan for the City of Burlington once Official Plan Amendment No. 98 is adopted; and

    State that the amending zoning by-law will not come into effect until Official Plan Amendment No. 98 is adopted. (File: 520-03/15)

    Note: A recorded vote was requested by Councillor Meed Ward.

    CARRIED (6 to 0)

e.
Tender Award for CW-16-05 Willow Lane area reconstruction. (CW-43-16)

  • Motion No.

    Approve the tender for Contract No.: CW-16-05, Willow Lane Area Minor Reconstruction, submitted by King Paving & Construction Company, A Division of KPM Industries Ltd. , 3385 Harvester Road, Burlington, Ontario, L7R 3Y5.; be accepted at a total price of $742,039.08 (HST included); and

    Approve the construction of a new sidewalk on the north side of willow lane; and

    Direct the Mayor and City Clerk to sign related documents, subject to the satisfaction of the City Solicitor; and

    Authorize the Manager of Procurement Services to issue a purchase order to King Paving & Construction Company, A Division of KPM Industries Ltd.; and

    Authorize the removal of 2 trees, if required; and

    Authorize the Total Project Cost of $866,000; be charged to Capital Order RL0261 to be financed as follows:

    Capital from Current        $866,000
     
    Total Project Financing     $866,000

    Note: A recorded vote was requested by Councillor Meed Ward regarding the second paragraph to approve a new sidewalk.

    IN FAVOUR: (4)Mayor Goldring, Councillor Craven, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (2)Councillor Taylor, and Councillor Dennison
    CARRIED (4 to 2)

f.
Cycling alternatives for New Street (Guelph Line to Burloak Drive). (TS-10-16)

  • Motion No.

    Direct the Executive Director of Capital Works to pilot Alternative 3 – Road Diet on New Street (from Guelph Line to Walkers Line) outlined in report TS-10-16; and

    Approve that funding for the pilot remarking, in the amount of $210,000 be provided from savings achieved through Tender Award of Contract CW 16-04, as per Report CW 20-16; and

    Direct the Executive Director of Capital Works and Director of Transportation Services to report back on the performance of the pilot project prior to the top layer of asphalt being placed on the section of New Street between Guelph Line and Cumberland Avenue; and

    Direct the Executive Director of Capital Works to add the pilot remarking of New Street from Guelph Line to Walkers Line to Contract CW 16-04.

    Note: A recorded vote was requested by Councillor Taylor.

    IN FAVOUR: (5)Mayor Goldring, Councillor Craven, Councillor Taylor, Councillor Dennison, and Councillor Lancaster
    OPPOSED: (1)Councillor Sharman
    CARRIED (5 to 1)

g.
Memorandum from Councillor Sharman regarding removal of cut ash tree wood from city owned lands. (DI-04-16)

  • Motion No.

    Refer the following direction to the 2017 operating budget discussion; and

    Direct the Director of Roads and Parks Maintenance to initiate the removal of cut ash tree wood and logs from the city-owned lands on the west side of Appleby Creek between Spruce Avenue and the south limit of Pineland Park, using existing funding allocated to the Council-approved Emerald Ash Borer Management Strategy.

    CARRIED

12.
Motion to Approve Standing Committee Minutes:

  • Motion No.
    Moved by:Councillor Dennison
    Seconded by:Councillor Lancaster

    Approve the minutes of the following Standing Committee meetings:

    CARRIED

13.
Notices of Motion:

13.1
Vote Recording System

Direct the City Clerk to purchase and install an electronic vote recording system in the Council Chambers, the cost to be charged to the capital budget for the Agenda Management solution; and
Hold in abeyance, sections 33.7-33.9 of Procedure By-law 37-2014 until a vote recording system is installed.
Note: This item will be discussed during the next cycle of committee meetings.

14.
Motion to Approve Municipal Officer Reports:

14.1
Appointment of Auditors for Burlington Hydro Electric Inc
This item has attachments.

1.F-30-16 Appointment of Auditors for BHEI.pdf
  • Motion No.
    Moved by:Councillor Craven
    Seconded by:Councillor Meed Ward

    Council approve the recommendation of the Burlington Hydro Electric Inc. Board of Directors to appoint KPMG as corporate external auditors for the Burlington Hydro Group of Companies for the fiscal years 2016-2019.

    CARRIED

15.
Motions:

15.1
Motion to Suspend the Rules of Procedure

  • Motion No.
    Moved by:Councillor Meed Ward
    Seconded by:Councillor Dennison

    Motion to waive the rules in accordance with 32.5 of the procedure By-law 37-2014, to consider a funding request to assist with the CBC live rebroadcast of the Tragically Hip concert, August 20, 2016, in Spencer Park.

    CARRIED

15.2
Motion to Suspend the Rules of Procedure

  • Motion No.
    Moved by:Councillor Meed Ward
    Seconded by:Councillor Dennison

    Suspend the rules of procedure to permit two non-registered delegations to speak regarding a Memo from Councillor Meed Ward regarding a funding request to rebroadcast the Tragically Hip concert, August 20, 2016, at Spencer Smith Park.

    CARRIED

15.3
Funding request to rebroadcast the Tragically Hip concert, August 20, 2016, Spencer Smith Park
This item has attachments.

1.ADM-916, File 960-01 Memo to Council July 18 2016 Tragically Hip Funding.pdf
  • Motion No.
    Moved by:Councillor Meed Ward
    Seconded by:Councillor Dennison

    Authorize matching funds up to $12,500 from the Tax Rate Stabilization Fund to assist with funding the live CBC rebroadcast of the Tragically Hip concert, August 20, 2016, in Spencer Smith Park.

    Note: A recorded vote was requested by Councillor Meed Ward.

    IN FAVOUR: (5)Mayor Goldring, Councillor Taylor, Councillor Dennison, Councillor Sharman, and Councillor Lancaster
    OPPOSED: (1)Councillor Craven
    CARRIED (5 to 1)

16.
Motion to Receive and File Council Information Packages:

  • Motion No.
    Moved by:Councillor Dennison
    Seconded by:Councillor Meed Ward
    Receive and file the following Information Packages, having been prepared and distributed to Council:  
    CARRIED

17.
Motion to Receive and File Information Items:

  • Motion No.
    Moved by:Councillor Meed Ward
    Seconded by:Councillor Craven

    Receive and file the following two items, having been considered by Council:

    CARRIED

18.
Motion to Consider Confidential Items:

None.

19.
Motion to Approve By-Laws:

  • Motion No.
    Moved by:Councillor Taylor
    Seconded by:Councillor Lancaster

    Enact and pass the following by-laws which are now introduced, entitled and numbered as indicated below:

    CARRIED

19.1
38-2016: A by-law to amend Zoning By-law 2020 of the City of Burlington to permit entertainment and recreational uses on outdoor patios. (PB-66-16)

19.2
39-2016: A by-law to regulate parking and idling in the City of Burlington

19.3
40-2016: A by-law to provide for a system of administrative penalties and administrative fees for parking infractions in the City Burlington

19.4
41-2016: A by-law to establish the positions of screening officer and hearing officer and to appoint persons as screening officers and hearing officers

19.5
42-2016: A by-law to authorize a request for the issuing of debentures by the Regional Municipality of Halton for the tender award for city hall building envelope repairs

19.6
43-2016: A By-law to adopt Official Plan Amendment No. 98 to redesignate lands at the rear of 2051-2067 and 2071-2085 Prospect Street from Residential-Medium Density to Residential-High Density

20.
Statements by Members:

21.
Motion to Confirm Proceedings of the Council Meeting:

  • Motion No.
    Moved by:Councillor Craven
    Seconded by:Councillor Taylor

    Enact and pass By-law Number 44-2016, being a by-law to confirm the proceedings of Council at its meeting held Monday, July 18, 2016, being read a first, second and third time.

    CARRIED

22.
Motion to Adjourn:

  • Motion No.
    Moved by:Councillor Lancaster
    Seconded by:Councillor Taylor

    Adjourn this Council now to meet again at the call of the Mayor.

    Time: 8:25 p.m.

    CARRIED
No Item Selected