Committee of the Whole Meeting

Minutes

Meeting #:
Date:	Monday, July 09, 2018
Time:	1:00 p.m. reconvening at 6:30 p.m.
Location:	Room 247, Level 2, City Hall

Members Present:

• Blair Lancaster (Chair),
• Paul Sharman,
• Rick Craven,
• Marianne Meed Ward,
• John Taylor,
• Jack Dennison,
• and Mayor Rick Goldring

Staff Present:

• James Ridge,
• Mary Battaglia,
• Laura Boyd,
• Sue Connor,
• Joan Ford,
• David Lazenby,
• Allan Magi,
• Nancy Shea-Nicol,
• Christine Swenor,
• Mary Lou Tanner,
• Heather MacDonald,
• Danielle Manton,
• David Thompson (Audio/Video Specialist),
• and Georgie Gartside (Clerk)

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1.

Declarations of Interest:

None.

2.

Delegation(s):

2.1

Brian Dean, Executive Director of Burlington Downtown Business Association (BDBA) and Mark Eade, Board Chair, shared concerns on behalf of the BDBA members related to the Santa 5k road race being held on a Saturday in December (COW-10-18)

2.2

Jeff Cooling, Jeff's Guy Shop, and Kelly Childs, Kelly's Bake Shoppe, shared concerns regarding the Santa 5k road race being held on a Saturday in December and are in support of the race date being moved to the last Saturday in November (COW-10-18) 

2.3

Kevin Rutherford shared concerns regarding the zoning by-law amendment application at 5219 Upper Middle Road and 2004-2005 Georgina Court. Rutherford suggested access to the site be moved to Upper Middle Road (PB-46-18)

2.4

Ryan Brez shared concerns regarding the zoning by-law amendment application at 5219 Upper Middle Road and 2004-2005 Georgina Court. Brez would prefer single family homes on the site, along with increased parking and speed humps on Rome Cr. (PB-46-18)

2.5

Rachel Raymond shared concerns regarding the zoning by-law amendment application at 5219 Upper Middle Road and 2004-2005 Georgina Court. Raymond would like the site access to be from Upper Middle Road (PB-46-18)

2.6

Martin Quarcoopome, Weston Consulting, spoke in support of the staff recommendation regarding the zoning by-law amendment application at 5219 Upper Middle Road and 2004-2005 Georgina Court (PB-46-18)

3.

Consent Items:

3.1

2017 financial results for Burlington Hydro Electric Inc. (F-28-18)

• Moved by Councillor Sharman

  Receive and file finance department report F-28-18 providing information on financial results for Burlington Hydro Electric Inc.

  CARRIED

3.2

Single source procurement – vacuum street sweeper (RPF-12-18)

• Moved by Councillor Sharman

  Authorize the single source purchase of one vacuum street sweeper from Cubex Ltd., 189 Garden Avenue, Brantford, Ontario N3S 0A7 at a purchase price of $294,221.89.

  CARRIED

3.3

Fire dispatch services - Town of Halton Hills (BFD-02-18)

• Moved by Councillor Sharman

  Authorize the Mayor and City Clerk to sign a tri-party agreement for the City of Burlington to provide fire dispatch services to the Town of Halton Hills, subject to the satisfaction of the City Solicitor; and

  Authorize the Fire Chief to procure capital infrastructure, in accordance with the city’s Procurement By-law, estimated at $200,000 with 100% recovered from the Town of Halton Hills.

  CARRIED

4.

Regular Items:

4.1

2019 budget framework (F-21-18)

• Moved by Councillor Craven

  Receive and file finance department report F-21-18 providing the 2019 budget framework.

  CARRIED

4.2

Burloak Drive grade separation and Drury Lane pedestrian bridge update (CW-13-18)

• Moved by Councillor Meed Ward

  Delegate authority to the City Manager and City Solicitor to execute agreements with Metrolinx based on the fundamental principles outlined in this report; and

  Direct the Executive Director of Capital Works to include the Burloak grade separation and Drury Lane pedestrian bridge projects in the 2019 proposed capital budget and forecast aligned with the cost sharing agreement.

  CARRIED

4.3

Correspondence from Burlington Downtown Business Association regarding the Santa 5k road race (COW-10-18)

• Moved by Councillor Taylor

  Proceed with the 2018 Santa 5k road race on Saturday, December 8, 2018; and

  Direct the Director of Parks and Recreation to consult with downtown churches and businesses, the event organizer and past race participants to determine future race dates and report back in November 2018. (SD-23-18)

  CARRIED
• Moved by Mayor Goldring

  Proceed with the 2018 Santa 5k road race on Saturday, December 8, 2018; and

  Direct the Director of Parks and Recreation to consult with downtown churches and businesses, the event organizer and past race participants to determine future race dates by the end of January 2019.

  LOST
• Moved by Councillor Meed Ward

  Proceed with the 2018 Santa 5k road race on Saturday, December 8, 2018 and move the race date for 2019 and future years to the last Saturday in November.

  LOST

4.4

Event approval for October 26 to 28, 2018 (PR-04-18)

• Moved by Mayor Goldring

  Approve a televised national broadcast in downtown Burlington on October 28, 2018 and supporting community event on October 26 and 27, 2018 at a cost of $30,000 to be funded from the parks and recreation operating budget; and

  Authorize the Mayor and City Clerk to sign the letter of agreement between the City of Burlington and the broadcaster to the satisfaction of the Director of Parks and Recreation and City Solicitor.

  CARRIED

4.5

2019 rates and fees (F-22-18)

• Moved by Councillor Sharman

  Approve the 2019 rates and fees as outlined in finance report F-22-18, effective January 1, 2019 unless otherwise indicated; and

  Approve By-Law 51-2018 and repeal By-Law 48-2017.

  CARRIED

4.6

Transit funding sustainability (F-23-18)

• Moved by Councillor Craven

  Direct the Director of Finance to amend the federal gas tax allocation to 75% roadways and 25% transit; and

  Direct the Director of Finance to implement the proposed financing strategy as contained within report F-23-18, Transit Funding Sustainability; and

  Approve the amended Vehicle Replacement Funding Policy, attached as Appendix C.

  CARRIED

4.7

Enterprise System update (ITS-04-18)

• Moved by Councillor Sharman

  Receive and file information technology services report IT-04-18 providing an update on the city’s Enterprise Resource Planning (ERP) systems.

  CARRIED

4.8

Grading and Drainage Clearance Certificate By-law (CW-29-18)

• Moved by Mayor Goldring

  Approve By-law 52-2018, attached as Appendix A, which defines the requirements for a Grading and Drainage Clearance Certificate, to regulate the grading or drainage on “Low Density Residential Lands”, within the City of Burlington pursuant to section 142 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended effective January 1, 2019.

  CARRIED

4.9

Public Art Master Plan update 2019-2028 (PB-25-18)

• Moved by Councillor Craven

  Approve City of Burlington Public Art Master Plan Update (2019-2028), including the Private Sector and Community Initiated Public Art Policies outlined in report PB-25-18 (Appendix A); and

  Direct the Manager of Arts and Culture to use the Public Art Master Plan update and related policies to guide future municipal public art planning and development; and

  Delegate authority to the Manager of Arts and Culture to transfer funds from the Public Art Reserve Fund pending consultation with the affected ward councillor and approval from the Public Art Development Implementation Team; and

  Authorize the Manager of Arts and Culture to enter into any agreements, prepared to the satisfaction of the City Solicitor and Director of City Building, for the purpose of funding future expenditures related to the acquisition, installation, deaccessioning, maintenance, preservation, restoration, and collection management of public art.

  CARRIED
• Moved by Councillor Sharman

  Direct the Director of City Building to consider doubling the amount allocated to public art in the 2019 budget.

  CARRIED

4.10

Zoning By-law amendment application at 5219 Upper Middle Road and 2004-2005 Georgina Court (PB-46-18)

• Moved by Councillor Meed Ward

  Refer department of city building report PB-46-18 regarding the Zoning By-law amendment application at 5219 Upper Middle Road and 2004-2005 Georgina Court to the City Council meeting of July 16, 2018; and

  Direct the Director of City Building to contact the Region of Halton to determine if access to the proposed development site would be permitted on Upper Middle Road.

  CARRIED

4.11

Zoning By-law amendment application and plan of subdivision at 1159 Bellview Crescent (PB-52-18)

• Moved by Councillor Taylor

  Approve the application submitted by David Faye & Associates Inc. on behalf of 1435487 Ontario Inc. (Markay Homes) to draft approve a residential plan of subdivision consisting of five lots and a private roadway block at 1159 Bellview Crescent, as shown in Appendix A of department of city building report PB-52-18, and subject to the conditions contained in Appendix C of that report; and

  Approve, as modified, the Zoning By-law amendment application submitted by David Faye & Associates Inc. to rezone the property at 1159 Bellview Crescent from “R3.2” to “R3.2-483” and “R3.4-484”, to permit the development of five single detached dwellings on the basis that it conforms to the Provincial Policy Statement, the Places to Grow Act and the Regional Official Plan; and

  Adopt Zoning By-law 2020.398, attached as Appendix C of department of city building report PB-52-18, rezoning the lands at 1159 Bellview Crescent from “R3.2” to “R3.2-483” and “R3.4-484”; and

  Deem that Zoning By-law 2020.398 conforms to the Official Plan of the City of Burlington.

  CARRIED

5.

Confidential Items:

5.1

4103 Palladium Way (L-23-18)

• Moved by Councillor Sharman

  Approve the next steps contained in confidential legal department report L-23-18; and

  Authorize the Mayor and City Clerk to execute any documents in connection with this matter, subject to the satisfaction of the City Solicitor.

  CARRIED

5.2

Update on property acquisition matters (L-25-18)

• Moved by Councillor Sharman

  Direct the City Solicitor or her designate to proceed in accordance with the instructions set out in report L-25-18; and

  Authorize the Mayor and City Clerk to execute any documents in connection with the matters set out in report L-25-18, subject to the satisfaction of the City Solicitor.

  CARRIED

5.3

Freedom of Information request for privileged records (L-26-18)

Note: This item was approved at a Special Council meeting held on July 9, 2018.

• Moved by Councillor Sharman

  Authorize the City Solicitor or her designate to proceed in accordance with the instructions/recommendations contained in L-26-18.

  CARRIED

6.

Procedural Motions:

6.1

Motion to proceed into closed session

• Moved by Councillor Taylor

  Move into closed session in accordance with the following provisions under the Municipal Act, sections 239 (c) a proposed or pending acquisition or disposition of land by the municipality or local board, with respect to legal department report L-25-18 providing an update on property acquisition matters.

  CARRIED

6.2

Motion to suspend the rules of procedure

• Moved by Councillor Sharman

  Suspend the rules of procedure to allow two non-registered delegations to speak regarding department of city building report PB-46-18, in accordance with procedure by-law 64-2016 s. 37.

  CARRIED

7.

Information Items:

• Moved by Councillor Taylor

  Receive and file the following six items, having been given due consideration by the Committee of the Whole.

  CARRIED

7.1

Correspondence from Jim Brown, Village Square Quilt Shop, related to the Santa 5k road race (COW-10-18)

7.2

Correspondence from Kelly Arnott, Race Director for VR Pro Inc. regarding the Santa 5k road race (COW-10-18)

7.3

Correspondence from Girish Bansal regarding the Santa 5k road race (COW-10-18)

7.4

Correspondence from the Revered Colin S. Cameron, B.Math. M. Div. Paster of Holy Cross regarding the Santa 5k road race (COW-10-18)

7.5

Staff presentation regarding zoning by-law amendment application at 5219 Upper Middle Road and 2004-2005 Georgina Court (PB-46-18)

7.6

Staff presentation regarding zoning by-law amendment application and plan of subdivision at 1159 Bellview Crescent (PB-52-18)

8.

Staff Remarks:

9.

Committee Remarks:

10.

Adjournment:

2:58 p.m. (recessed), 3:04 p.m. (reconvened), 3:53 p.m. (closed), 3:59 p.m. (public), 4:02 p.m. (recessed), 6:32 p.m. (reconvened), 8:45 p.m. (recessed), 8:50 p.m. (reconvened)

Chair adjourned the meeting at 9:02 p.m.