Committee of the Whole Meeting

Minutes

Meeting #:
Date:
Time:
1:00 p.m. reconvening at 6:30 p.m.
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Blair Lancaster (Chair),
  • Paul Sharman,
  • Rick Craven,
  • Marianne Meed Ward,
  • John Taylor,
  • Jack Dennison,
  • and Mayor Rick Goldring
Staff Present:
  • James Ridge,
  • Joan Ford,
  • Chris Glenn,
  • Allan Magi,
  • Angela Morgan,
  • Nancy Shea-Nicol,
  • Mary Lou Tanner,
  • David Thompson (Audio/Video Specialist),
  • Georgie Gartside (Clerk),
  • Bill Janssen,
  • and Suzanne Gillies

The Committee of the Whole, in accordance with Section 34 of the Planning Act, as amended, held Public Meeting No. 3 on April 3, 2018 to receive the proposed official plan and zoning by-law amendments and draft plan of subdivision applications for 2100 Brant Street. Having considered the oral and written comments received from staff and delegations, the Committee of the Whole received PB-30-18 for consideration.

  • Moved byCouncillor Craven

    Receive and file department of city building report PB-30-18 regarding proposed official plan and zoning by-law amendments and draft plan of subdivision applications for 2100 Brant Street.

    CARRIED
  • Moved byCouncillor Meed Ward

    Receive and file the annual report from ADR Chambers, Ombudsman for the City of Burlington attached as Appendix A to clerks department report CL-5-18.

    CARRIED
  • Moved byCouncillor Meed Ward

    Approve the tender for Contract No.: CW-18-16, Cedar Springs Road minor reconstruction and culvert replacement, submitted by Fermar Paving Limited, 1921 Albion Road, Rexdale, Ontario M9W 5S8 at a total price of $ 2,318,377.79 (HST included); and

    Direct the Mayor and City Clerk to sign related documents, subject to the satisfaction of the City Solicitor; and

    Authorize the Manager of Procurement Services to issue a purchase order to Fermar Paving Limited; and

    Direct the City Clerk to issue the debenture by-law; and

    Approve the total project cost of $ 2,835,000, to be charged to capital order RA0208 to be financed as follows:

    Tax Supported Debt

    $ 2,288,000

    Capital From Current

    $ 362,000

    Federal Gas Tax

    $ 185,000

    Total Project Financing

    $ 2,835,000

     

    CARRIED
  • Moved byCouncillor Meed Ward

    Approve the 2018 proposed budget for the Burlington Downtown Business Improvement Area (BIA) as presented in Appendix A of finance department report F-10-18 incorporating a Burlington Downtown BIA members' levy of $758,400; and

    Authorize the Director of Finance to incorporate the resulting Burlington Downtown BIA tax rates into the 2018 Tax Levy By-law.

    CARRIED
  • Moved byCouncillor Meed Ward

    Approve the 2018 proposed budget for the Aldershot Village Business Improvement Area (BIA) as presented in Appendix A of finance department report F-11-18 incorporating an Aldershot Village BIA members’ levy of $149,700; and

    Authorize the Director of Finance to incorporate the resulting Aldershot Village BIA tax rates into the 2018 Tax Levy By-Law.

     

    CARRIED
  • Moved byCouncillor Meed Ward

    Repeal Drainage By-law 56-2007 and approve proposed Drainage By-law 17-2018 attached as Appendix A to capital works department report CW-03-18, which seeks to prohibit the obstruction of any drain or watercourse and regulate the altering, relaying or repairing of private drains.

    CARRIED
  • Moved byCouncillor Meed Ward

    Extend the exception to the Procurement Bylaw 19-2014 previously approved by Council (Report CW-60-17) to award tendered contracts by delegated authority during an extended gap in scheduled Council meetings; and

    Approve an exception to the Procurement Bylaw 19-2014 for all joint capital construction projects where the city’s cost component of the contract is less than $5,000,000 regardless of the total project cost in order to award contracts by a delegated authority report.

    CARRIED
  • Moved byCouncillor Meed Ward

    Authorize the City Solicitor or her designate to exercise discretion to enter into a non-competitive procurement process (single source) for the selection of a vendor for the design/construction/installation of millwork at the new provincial offences court, as outlined in legal department report L-16-18.

    CARRIED
  • Moved byCouncillor Meed Ward

    Receive and file capital works report CW-07-18 providing the Sustainable Development Committee's annual report.

    CARRIED
  • Moved byCouncillor Sharman

    Receive and file clerks department report CL-02-18 providing the Burlington Cycling Advisory Committee’s 2017 annual report and 2018 objectives.

    CARRIED
  • Moved byCouncillor Sharman

    Receive and file city manager's office report CM-8-18 providing a 2017 status update on community engagement.

    CARRIED
  • Moved byCouncillor Dennison

    Suspend the rules of procedure to allow the meeting to proceed beyond the hour of 10 p.m., in accordance with procedure by-law 64-2016 s. 26.

    CARRIED
  • Moved byCouncillor Meed Ward

    Receive and file the following twelve items, having been given due consideration by the Committee of the Whole.

    CARRIED

3:46 p.m. (recessed), 6:30 p.m. (reconvened), 8:15 p.m. (recessed), 8:25 p.m. (reconvened)

Chair adjourned the meeting at 10:33 p.m.

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