Committee of the Whole Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Hybrid meeting- virtual and Council Chambers, City Hall
Members Present:
  • Kelvin Galbraith (Chair), 
  • Lisa Kearns, 
  • Rory Nisan, 
  • Shawna Stolte, 
  • Paul Sharman, 
  • Angelo Bentivegna, 
  • and Mayor Marianne Meed Ward 
Staff Present:
  • Hassaan Basit, 
  • Blake Hurley, 
  • Sue Evfremidis, 
  • Craig Millar, 
  • Curt Benson, 
  • Scott Hamilton, 
  • Jacqueline Johnson, 
  • Samantha Yew, 
  • Craig Kummer, 
  • Chad MacDonald, 
  • Emilie Cote, 
  • Jamie Tellier, 
  • Oanh Kasperski, 
  • Catherine Baldelli, 
  • Enrico Scalera, 
  • David Thompson (Audio/Video Specialist), 
  • Richard Bellemare (Audio/Video Specialist), 
  • Suzanne Gillies (Clerk), 
  • and Jo-Anne Rudy (Clerk) 

1.
Call to Order

 

The Chair called the meeting to order.

2.
Land Acknowledgement

 

The Chair read the Land Acknowledgement.

3.
Approval of the Agenda

 
  • Moved byCouncillor Stolte

    Motion to suspend the rules for section 45.2 of the Procedure By-law 59-2024, to allow an extension of a staff presentation beyond the 10-minute maximum (60 minutes total) for Item 8.1 2025 Budget overview (F-36-24).

    CARRIED
  • Moved byCouncillor Kearns

    Approve the agenda as presented.

    CARRIED
  • Moved byCouncillor Kearns

    Motion to suspend the rules for section 45.2 of the Procedure By-law 59-2024, to allow an extension of a delegation presentation beyond the 10-minute maximum (15 minutes total) for Item 13.1 Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24).

    Note: this motion was passed on November 5, 2024

    CARRIED
  • Moved byCouncillor Bentivegna

    Motion to suspend the rules for section 45.2 of the Procedure By-law 59-2024, to allow an extension of a staff presentation beyond the 10-minute maximum (20 minutes total) for Item 11.1 Storm event of July 15, 2024 and response update (ES-25-24).

    Note: this motion was passed on November 5, 2024

    CARRIED

4.
Declarations of Interest

 

None

5.
Presentation(s)

 

None

6.
Delegation(s)

 

6.1
Jim Barnett spoke regarding 2025 Budget overview (F-36-24)

This item has attachments. 
1.F-36-24 Delegation notes Jim Barnett.pdf

6.2
Stephen White, Burlington Residents' Action Group, spoke regarding 2025 Budget overview (F-36-24)

This item has attachments. 
1.F-36-24 Delegation notes Stephen White.pdf

6.3
Caren Burcher spoke regarding 2025 Budget overview (F-36-24)

This item has attachments. 
1.F-36-24 C. Burcher del. correspondence.pdf
2.F-36-24 Delegation material Caren Burcher_.pdf

6.4
Daintry Klein, Millcroft Greenspace Alliance, spoke regarding 2025 Budget overview (F-36-24)

This item has attachments. 
1.F-36-24_D. Klein correspondence_.pdf

6.5
Anne and Dave Marsden withdrew their delegation regarding 2025 Budget overview (F-36-24)

 

6.6
Anne and Dave Marsden withdrew their delegation regarding 2025 rates and fees (F-30-24)

 

6.7
Anne and Dave Marsden withdrew their delegation regarding closed meeting investigation report and findings – January 12, 2024 Special Council Meeting (CL-19-24)

 

6.8
David Jones, KidsPlay Sports, spoke regarding 2025 rates and fees (F-30-24)

 

6.9
Jim Thomson spoke regarding closed meeting investigation report and findings – January 12, 2024 Special Council Meeting (CL-19-24)

This item has attachments. 
1.CL-19-24_ J.Thomson presentation.pdf
2.J. Thomson CL-19-24 correspondence.pdf

6.10
Matt Smith spoke regarding storm event of July 15, 2024 and response update (ES-25-24)

 

7.
Consent Items

 

7.1
Dispatch agreement extension (BFD-04-24)

This item has attachments. 
1.BFD 04-24 Dispatch Agreement - Extension.pdf
  • Moved byCouncillor Kearns

    Direct the Burlington Fire Chief and Deputy Fire Chief to negotiate and authorize the Mayor and the City Clerk to execute an extension of the Dispatch Agreement for a term of up to one year upon approval of the Fire Chief and Commissioner of Legal Services and Corporation Counsel.

    CARRIED

7.2
Emergency and Continuity Management Program By-law (BFD-06-24)

This item has attachments. 
1.BFD-06-24 Emergency and Continuity Management Program Bylaw.pdf
2.BFD-06-24 - Appendix A - By-Law XX-2024.pdf
  • Moved byCouncillor Kearns

    Approve a By-law to establish an Emergency and Continuity Management Program, substantially in the form attached as Appendix A to fire department report BFD-06-24, in the form satisfactory to the Commissioner, Legal and Legislative Services/City Solicitor; and

    Repeal By-law 07-2024.

    CARRIED

7.3
Burlington Lands Partnership update #6 (PL-86-24)

This item has attachments. 
1.PL-86-24 Burlington Lands Partnership Update 6.pdf

Note: this item was moved to the Growth Management Regular Items

7.4
Staff directions audit (CL-25-24)

This item has attachments. 
1.CL-25-24 Staff Directions Audit.pdf
2.CL-25-24 Appendix A to staff directions audit.pdf

Note: this item was moved to Community and Corporate Services Regular Items

8.
Community and Corporate Services Regular Items

 

Note: view the November 5, 2024 video for the discussion of items 8.4 and 8.5

8.1
2025 Budget overview (F-36-24)

This item has attachments. 
1.F-36-24 2025 Budget Overview.pdf
2.F-36-24 Appendix B .pdf
  • Moved byCouncillor Nisan

    Receive the 2025 proposed budget book; and

    Direct the Chief Financial Officer to present the recommendations contained in Appendix A of finance department report F-36-24 to the Budget Committee meetings of November 18 and 21, 2024 for review and approval, taking into consideration committee amendments; and

    That pursuant to Ontario Regulation 284/09, Report F-36-24 serve as the method for communicating the exclusion of the following estimated expenses from the 2025 Budget:
    a) Amortization expense - $45 million; and
    b) Post-employment benefit expenses - $1.3 million

    CARRIED

8.2
2025 rates and fees (F-30-24)

This item has attachments. 
1.F-30-24 2025 Rates and Fees.pdf
2.REVISED Appendix A - By-Law XX-2024 - 2025 Rates and Fees Transit Edits 241029 v1.pdf
  • Moved byCouncillor Nisan

    Approve the 2025 rates and fees as outlined in finance department report F-30-24, effective January 1, 2025 or such other date as is indicated; and

    Enact a By-Law, substantially in the form attached as Appendix A to finance department report F-30-24, in a form satisfactory to the Commissioner, Legal and Legislative Services/City Solicitor.

    CARRIED

8.3
Development Charges Amendment (Bill 185) - Studies (F-35-24)

This item has attachments. 
1.F-35-24 Development Charges Amendment (Bill 185) - Studies.pdf
2.F-35-24 Appendix A Burlington DC Amendment.pdf
3.F-35-24 Appendix B Burlington DC Amendment-By-law.pdf
  • Moved byMayor Meed Ward

    Approve the Development Charges Update Study, prepared by Watson & Associates Economists Ltd., dated October 21, 2024 attached as Appendix A to finance department report F-35-24; and

    Approve the capital project listing set out in Chapter 3 of the Development Charges Update Study dated October 21, 2024; and

    Approve the amending Development Charge By-law with an effective date of January 1, 2025, substantially in the form attached as Appendix B to finance department report F-35-24, in the form satisfactory to the Commissioner, Legal and Legislative Services/City Solicitor.

    CARRIED

8.4
Closed meeting investigation report and findings – January 12, 2024 Special Council Meeting (CL-19-24)

This item has attachments. 
1.CL-19-24 Closed Meeting Investigation Report.pdf
2.CL-19-24 Appendix A - Closed Meeting Investigation Final Report.pdf
  • Moved byCouncillor Nisan

    Receive the legal and legislative services report CL-19-24 providing the Closed Meeting Investigation Report for information; and

    Council resolves that the Mayor write to the Minister of Municipal Affairs and Housing to formally request an amendment to the Municipal Act, 2001 to clarify that the exact time and location of closed meetings convened for the purpose of conducting recruitment of the City Manager/Chief Administrative Officer (CAO) position do not have to be provided given the importance of maintaining the integrity and confidentiality of the recruitment process, protecting the personal privacy of the candidates and preserving public interest in the privacy of those meetings; and

    Council addresses the report by resolving that it will follow Municipal Act open and closed meeting requirements for the recruitment and hiring of a Chief Administrative Officer by the City and may engage legal advice as needed in any future recruitment process.

    CARRIED
  • Amendment:
    Moved byCouncillor Nisan

    Council addresses the report by resolving that it will follow Municipal Act open and closed meeting requirements for the recruitment and hiring of a Chief Administrative Officer by the City and may engage legal advice as needed in any future recruitment process.

    CARRIED

8.5
Relocation of the Burlington Transit Terminal (TR-01-24)

This item has attachments. 
1.TR-01-24 Relocation of the Burlington Transit Terminal.pdf
  • Moved byCouncillor Kearns

    Direct the Director of Burlington Transit to proceed with relocating the Burlington Transit Bus Terminal from 430 John Street to the Burlington GO Station, located at 2101 Fairview Street; and

    Direct the Manager of Realty Services to proceed in accordance with the instructions sought in confidential Appendix A to transit department report TR-01-24.

    CARRIED

8.6
Staff directions audit (CL-25-24)

 

Note: this item was moved from Consent Items and was discussed before item 8.1

  • Moved byCouncillor Kearns

    Direct staff to undertake an audit of the current incomplete staff directions, as listed in Appendix A to legislative services report CL-25-24.

    CARRIED

9.
Confidential Items and Closed Meeting

 
  • Moved byCouncillor Sharman

    Proceed into closed session on November 4, 2024 at 1:10 p.m. in accordance with the following provision under the Municipal Act:

    Pursuant to Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees, regarding Item 9.3

    CARRIED

9.1
Confidential Appendix A to community planning department report PL-86-24 regarding Burlington Lands Partnership update 6 (PL-86-24)

 

9.2
Confidential Appendix A to transit department report TR-01-24 regarding relocation of the Burlington Transit Terminal (TR-01-24)

 

9.3
Confidential human resources department report regarding a personnel matter (HR-07-24)

 

10.
Rise and Report

 

Committee reconvened into open session on November 4, 2024 at 2:20 p.m.

  • Moved byCouncillor Sharman

    Refer report HR-07-24, Confidential human resources department report and presentation regarding a personnel matter back to staff and report back at the December 2, 2024 Committee of the Whole meeting.

    IN FAVOUR: (6)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Stolte, and Councillor Bentivegna
    OPPOSED: (1)Councillor Nisan
    CARRIED
  • Moved byCouncillor Sharman

    Include discussion on OMERS as part of the benefits package.

    IN FAVOUR: (6)Councillor Sharman, Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Stolte, and Councillor Bentivegna
    OPPOSED: (1)Councillor Nisan
    CARRIED

11.
Public Works Regular Items

 

Note: view the November 5, 2024 video for the discussion of item 11.1

11.1
Storm event of July 15, 2024 and response update (ES-25-24)

This item has attachments. 
1.ES-25-24 July 15, 2024 Storm Event and Response Update.pdf
2.ES-25-24 Appendix A.pdf
3.ES-25-24 Appendix B.pdf
  • Moved byMayor Meed Ward

    Receive engineering services department report ES-25-24 providing an update on the July 15, 2024 storm event and response update for information.

    CARRIED

12.
Growth Management Regular Items

 

Note: view the November 5, 2024 video for the discussion of items 12.1 and 12.2

12.1
Housing Accelerator Fund implementation budget and update (PL-82-24)

This item has attachments. 
1.PL-82-24 HAF - Implementation Budget and Update .pdf
2.PL-82-24 Appendix A .pdf
3.PL-82-24 Appendix B - Amended Schedule A - COB - July 22 2024_v2.pdf
4.PL-82-24 Appendix C_v2.pdf
  • Moved byCouncillor Stolte

    Direct the Commissioner, Development and Growth Management, in consultation with the Chief Financial Officer, to implement the proposed Housing Accelerator Fund budget attached in Appendix A to this report and, as described in PL-82-24, and report back to council with any material changes or updates; and

    Direct the Commissioner, Development and Growth Management to explore and engage with potential partnership(s), including with Halton Region and non-profit community agencies, to create net-new, affordable rental housing units in support of the Canadian Mortgage and Housing Corporation’s (CMHC) affordable housing target of 228 permitted units by December 31, 2026. Staff will report back to Council with partnership or project updates; and

    Authorize the Commissioner, Development and Growth Management to execute on behalf of The Corporation of the City of Burlington, agreements related to the implementation of the Council approved Action Plan Initiatives and Milestones, as required, with content satisfactory to the Director of Community Planning and form satisfactory to the City Solicitor.

    CARRIED

12.2
Burlington Lands Partnership update #6 (PL-86-24, SD-17-24)

 

Note: this item was moved from Consent Items and was discussed before item 12.1

  • Moved byCouncillor Kearns

    Receive community planning department report PL-86-24 providing an update on active Burlington Lands Partnership opportunities; and

    Direct the Commissioner of Development and Growth Management to work with the Burlington Lands Partnership to prepare an inventory and identify specific City-owned lands that have potential for partnership development given their strategic location due to development interest on adjacent or nearby parcels.  An update on the inventory and work plans associated with key opportunities should be reported back to Committee of the Whole no later than February 2025. 

    CARRIED
  • Amendment:
    Moved byCouncillor Kearns

    Direct the Commissioner of Development and Growth Management to work with the Burlington Lands Partnership to prepare an inventory and identify specific City-owned lands that have potential for partnership development given their strategic location due to development interest on adjacent or nearby parcels.  An update on the inventory and work plans associated with key opportunities should be reported back to Committee of the Whole no later than February 2025. (SD-17-24)

    CARRIED

13.
Statutory Public Meeting

 

Note: view the November 5, 2024 video for the discussion of items 13.1 to 13.3

13.1
Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

This item has attachments. 
1.PL-85-24 - Statutory Public Meeting and Recommendation Report - 2030 Caroline Street.pdf
2.PL-85-24 Appendix A - Existing Zoning Sketch.pdf
3.PL-85-24 Appendix B - Concept Plan.pdf
4.PL-85-24 Appendix C_Public Comments.pdf
5.PL-85-24 Appendix D- Conservation Halton Comments.pdf
6.PL-85-24 Appendix E - Detailed Planning Analysis - FINAL.pdf

Note: this item was considered at the Special Council meeting of November 5, 2024

The Committee of the Whole, in accordance with the Planning Act, held Public Meeting No. 14-24 on November 5, 2024, regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street. Having considered the oral and written comments received from staff and the public, the Committee of the Whole approved the recommendation contained in community planning department report PL-85-24.

  • Moved byCouncillor Kearns

    Refuse the applications for Official Plan Amendment and Zoning By-law Amendment submitted by Inaria Burlington Inc. proposing a 28-storey mixed use building and 6-storey above grade parking structure with a green roof at 2030 Caroline Street.

    IN FAVOUR: (6)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, and Councillor Bentivegna
    OPPOSED: (1)Councillor Sharman
    CARRIED

a.
Dennis Jewitt spoke regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

 

b.
Corrie Burt spoke regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

This item has attachments. 
1.PL-85-24 D. Jewitt, C. Burt, M. Gauthier_presentation.pdf

c.
Michael Gauthier spoke regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

 

d.
Mark Bales, Inaria Burlington Inc., spoke regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

 

e.
Antoni Mazur spoke regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

This item has attachments. 
1.PL-85-24 Antoni Mazur - 2030 Caroline St.pdf

f.
Anne Hendrie spoke regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

 

g.
Jim Thomson spoke regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

 

h.
Staff presentation regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

This item has attachments. 
1.Staff Presentation 2030 Caroline Street PL-85-24.pdf

i.
Correspondence from Mark Bales Inaria Burlington, Inc., regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

This item has attachments. 
1.PL-85-24 Mark Bales_email_memo_Redacted.pdf

j.
Delegation material from Dennis Jewitt, Corrie Burt and Michael Gauthier regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

This item has attachments. 
1.PL-85-24 D. Jewitt, C. Burt, M. Gauthier_presentation(1).pdf

k.
Delegation material from Antoni Mazur regarding Official Plan and Zoning By-law Amendments for 2030 Caroline Street (PL-85-24)

This item has attachments. 
1.PL-85-24 Antoni Mazur - 2030 Caroline St(1).pdf

13.2
Draft Plan of Subdivision at 5209 Stonehaven Drive (PL-84-24)

This item has attachments. 
1.PL-84-24 Recommendation Report For Draft Plan of Subdivision at 5209 Stonehaven Drive.pdf
2.PL-84-24 Appendix A Location Map.pdf
3.PL-84-24 Appendix B - Sub-Conditions - FINAL.pdf
4.PL-84-24 Appendix C Existing Zoning.pdf
5.PL-84-24 Appendix D Public Comments Redacted.pdf

The Committee of the Whole, in accordance with the Planning Act, held Public Meeting No. 15-24 on November 5, 2024, regarding Draft Plan of Subdivision at 5209 Stonehaven Drive. Having considered the oral and written comments received from staff and the public, the Committee of the Whole approved the recommendation contained in community planning department report PL-84-24.

  • Moved byCouncillor Sharman

    Approve the application submitted by Basingstoke Enterprises Ltd to draft approve a residential plan of subdivision consisting of 10 lots, one townhouse block, and a private road at 5209 Stonehaven Drive, as shown in Appendix A of community planning department report PL-84-24, subject to the conditions contained in Appendix B of community planning department report PL-84-24.

    CARRIED

13.3
Draft Plan of Subdivision - 720, 735, 740 Oval Court & 5135 and 5155 Fairview Street (PL-80-24)

This item has attachments. 
1.PL-80-24 Recommendation Report for 720, 735, 740, Oval Court - 5135, 5155 Fairview Street.pdf
2.PL-80-24 Appendix A Location Map.pdf
3.PL-80-24 Appendix B Zoning Map.pdf
4.PL-80-24 Appendix C Concept Plan.pdf
5.PL-80-24 Appendix D - Sub-Conditions.pdf
6.PL-80-24 Appendix E Public Comments Redacted.pdf

The Committee of the Whole, in accordance with the Planning Act, held Public Meeting No. 16-24 on November 5, 2024, regarding Draft Plan of Subdivision at 720, 735, 740 Oval Court and 5135 and 5155 Fairview Street. Having considered the oral and written comments received from staff and the public, the Committee of the Whole approved the recommendation contained in community planning department report PL-80-24.

  • Moved byCouncillor Sharman

    Approve the application submitted by Ruth Victor and Associates to draft approve a residential plan of subdivision consisting of 8 blocks at 720, 735, 740 Oval Court & 5135 and 5155 Fairview Street, as shown in Appendix A of community planning department report PL-80-24, subject to the conditions contained in Appendix C of community planning department report PL-80-24.

    CARRIED

14.
Information Items

 
  • Moved byCouncillor Stolte

    Receive and file the following twelve (12) items, having been given due consideration by the Committee of the Whole.

    CARRIED

14.1
Legislative Services forecast of standing committee reports (COW-24-24)

This item has attachments. 
1.COW-24-24 LS standing committee report forecast for Dec.pdf

14.2
Delegation material from Jim Barnett regarding 2025 Budget overview (F-36-24)

This item has attachments. 
1.Delegation notes Jim Barnett.pdf

14.3
Delegation material from Stephen White, Burlington Residents' Action Group, regarding 2025 Budget overview (F-36-24)

This item has attachments. 
1.Delegation notes Stephen White.pdf

14.4
Delegation material from Caren Burcher regarding 2025 Budget overview (F-36-24)

This item has attachments. 
1.Delegation material Caren Burcher(1).pdf
2.F-36-24 C. Burcher del. correspondence(1).pdf

14.5
Delegation material from Daintry Klein, Millcroft Greenspace Alliance, regarding 2025 Budget overview (F-36-24)

This item has attachments. 
1.F-36-24_D. Klein correspondence_(1).pdf

14.6
Correspondence from Jesse Elders, Manager, Bay Area Climate Change Council, regarding 2025 Budget overview (F-36-24)

This item has attachments. 
1.Budget J. Elders correspondence.pdf

14.7
Correspondence from Amy Schnurr, BurlingtonGreen, regarding 2025 Budget overview (F-36-24)

This item has attachments. 
1.F-36-24 BurlingtonGreen correspondence.pdf

14.8
Staff presentation regarding 2025 Budget overview (F-36-24)

This item has attachments. 
1.UPDATED 2025 Budget PresentationFinal (003).pdf

14.9
Delegation material from Jim Thomson regarding closed meeting investigation report and findings - January 12, 2024 Special Council Meeting (CL-19-24)

This item has attachments. 
1.J. Thomson CL-19-24 correspondence(1).pdf
2.CL-19-24 J.Thomson presentation.pdf

14.10
Correspondence from Anne and Dave Marsden regarding closed meeting investigation report and findings - January 12, 2024 Special Council Meeting (CL-19-24)

This item has attachments. 
1.CL-19-24 Anne and Dave Marsden correspondence-1.pdf
2.CL-19-24 Anne, Dave Marsden correspondence-2.pdf

14.11
Correspondence from Kataryna Filipowich regarding storm event of July 15, 2024 and response update (ES-25-24)

This item has attachments. 
1.ES-25-24 K_S_Corresponce.pdf

14.12
Staff presentation regarding storm event of July 15, 2024 and response update (ES-25-34)

This item has attachments. 
1.Staff presentation Weather Event Presentation (2).pdf

15.
Staff Remarks

 

16.
Committee Remarks

 

17.
Adjournment

 

Meeting was called to order on November 4, 2024 at 9:30 a.m.

11:03 a.m. (recessed), 11:12 a.m. (reconvened), 12:10 p.m. (recessed), 1:06 p.m. (reconvened) 1:10 p.m. (closed), 2:20 p.m. (public), 3:30 p.m. (recessed), 3:38 p.m. (reconvened), 4:32 p.m. (recessed)

Note: Councillor Sharman left the meeting at 3:30 p.m. 

Meeting was reconvened on November 5, 2024 at 9:30 a.m.

11:04 a.m. (recessed), 11:11 a.m. (reconvened), 11:24 a.m. (recessed), 11:31 a.m. (reconvened), 12:30 p.m. (recessed), 1:18 p.m. (reconvened), 1:30 p.m. (recessed), 1:37 p.m. (reconvened), 1:55 p.m. (recessed), 2:02 p.m. (reconvened), 2:50 p.m. (recessed), 2:55 p.m. (reconvened)

Note: Councillor Stolte was absent from 1:18 p.m. to 1:45 p.m.

Chair adjourned the meeting at 4:57 p.m.

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