Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Mayor Marianne Meed Ward,
  • Kelvin Galbraith,
  • Lisa Kearns,
  • Rory Nisan,
  • Shawna Stolte,
  • Paul Sharman,
  • and Angelo Bentivegna
Staff Present:
  • Tim Commisso,
  • Chris Glenn,
  • David Thompson (Audio/Video Specialist),
  • Debbie Hordyk,
  • and Kevin Arjoon (Clerk)

1.
Call to Order:
 

2.
National Anthem:
 

3.
Regrets:
 

None

4.
Proclamations:
 

5.
Motion to Approve Council Minutes:
 

  • Motion No.
    Moved by:Councillor Bentivegna
    Seconded by:Councillor Sharman

    Confirm the minutes of the following meeting of Council:

    CARRIED

6.
Recognitions and Achievements:
 

None

7.
Presentations:
 

None

8.
Declarations of Interest:
 

9.
Delegations:
 

None

10.
Recommendations from Standing Committees:
 

10.1
Council Workshop meeting of January 28, 2020
This item has attachments. 

1.01-28-20 Post-Meeting Minutes - Council Workshop.pdf

There were no recommendations from this meeting.

10.2
Environment, Infrastructure & Community Services Committee meeting of February 10, 2020
This item has attachments. 

1.Post-Meeting Minutes - Environment, Infrastructure and Community Services Committee_Feb10_2020 - English.pdf

a.
Neighbourhood workshop (RS-01-20)
This item has attachments. 

1.RS-01-20 report.pdf
2.RS-01-20 staff presentation.pdf
  • Motion No.

    Receive and file recreation services report RS-01-20 regarding community development initiatives Beyond Your Front Door and Blue Zones.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

b.
Framework for community recreation (PR-11-19)
This item has attachments. 

1.PR-11-19 Framework for Community Recreation.pdf
2.PR-11-19 Appendix A.pdf
3.PR-11-19 staff presentation.pdf
  • Motion No.

    Approve the Framework for Community Recreation in the City of Burlington ("New Framework") as presented in Appendix A of report PR-11-19 to be the guiding policy document for the department of recreation services; and 

    Rescind the following Council approved polices; Leisure Service Delivery Policy (PR-7-00), Community Development (Rec-017), and Gender Equity in the Allocation of Public Recreation Spaces (PR-05-07)

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

10.3
Community Planning, Regulation & Mobility Committee meeting of February 11, 2020
This item has attachments. 

1.02-11-20 Post-Meeting Minutes - Community Planning, Regulation and Mobility Committee.pdf

a.
By-law updates to establish positions and appoint Hearing and Screening Officers (TS-02-20)
This item has attachments. 

1.TS-02-20 report.pdf
2.TS-02-20 Appendix A .pdf
  • Motion No.

    Repeal Screening and Hearing Officer By-law 40-2018; and

    Approve the enactment of a by-law to establish and appoint positions of Screening Officer and Hearing Officer in the City of Burlington, attached as Appendix A to transportation services department report TS-02-20, in a form satisfactory to the City Solicitor, as its replacement.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

b.
Amendments to Heritage Designation By-law for 3083 Lakeshore Road (PL-04-20)
This item has attachments. 

1.PL-04-20 report.pdf
2.PL-04-20 Appendix A .pdf
3.PL-04-20 Appendix B.pdf
4.PL-04-20 Appendix C .pdf
  • Motion No.

    State an intention to amend By-law 61-2008 pursuant to Part IV of the Ontario Heritage Act, section 30.1(1), as shown in the draft amending by-law attached as Appendix C to community planning report PL-04-20; and

    Direct the Director of Community Planning to provide notice of Council’s intention to amend By-law 61-2008, in accordance with section 30.1(1) of the Ontario Heritage Act; and

    Authorize the City Clerk to present the amending by-law to Council, provided there is no objection to the statement of intention to amend designation By-law 61-2008; and

    Authorize the City Clerk to take the necessary actions in the event of any objection to the statement of intention to amend By-law 61-2008 pursuant to Part IV of the Ontario Heritage Act, section 29(7).

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

c.
Region of Halton 2020 Allocation Program (PL-10-20)
This item has attachments. 

1.PL-10-20 report.pdf
2.PL-10-20 Appendix 1 Request for Allocation.pdf
3.PL-10-20 - Appendix 2 Regional Report.pdf
4.PL-10-20 Appendix 3 TDSP.pdf
5.PL-10-20 Appendix 4 Allocation Request Map.pdf
6.PL-04-20_staff presentation.pdf
  • Motion No.

    Endorse the distribution of servicing allocation through the 2020 Regional Allocation Program to the landowners / developers of lands described in the Allocation Request (attached as Appendix 1 to community planning department report PL-10-20), and as shown on the Allocation Request Map (attached as Appendix 4 to community planning department report PL-10-20); and

    Authorize the Director of Community Planning to endorse any minor changes to the distribution of servicing allocation which may arise as the Region advances the program; and  

    Direct the City Clerk to forward a copy of community planning department report PL-10-20 together with Council resolution to the Region of Halton and the Towns of Oakville, Milton and Halton Hills. 

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

10.4
Audit Committee meeting of February 12, 2020
This item has attachments. 

1.02-12-20 Post-Meeting Minutes - Audit Committee.pdf
  • Motion No.
    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

a.
Summary of in-progress management action plans (CA-02-20)
This item has attachments. 

1.CA-02-20 report.pdf
2.CA-02-20 Appendix A .pdf
  • Motion No.

    Receive and file city auditor’s office report CA-02-20 providing a summary of the management action plans in progress to address high-, medium-, and low-risk issues as detailed in Appendix A.

    CARRIED

b.
Status of 2019 - 2020 audit work plan, budget and performance metrics (CA-03-20)
This item has attachments. 

1.CA-03-20 report.pdf
2.CA-03-20_Appendix A.pdf
3.CA-03-20 Appendix B .pdf
  • Motion No.

    Receive and file city auditor’s office report CA-03-20 providing the status of the 2019 audit work plan as of January 24, 2020 (Appendix A), performance metrics as of January 24, 2020 (Appendix B), and budget as of December 31, 2019.

    CARRIED

c.
External audit service plan for 2019 (F-04-20)
This item has attachments. 

1.F-04-20 report.pdf
2.F-04-20_ presentation.pdf
  • Motion No.

    Approve the external audit service plan for the fiscal year ended December 31, 2019 as presented by Deloitte LLP outlined in finance department report F-04-20.

    CARRIED

d.
Summary of audit results - CRM implementation & on-going operations (CA-01-20)
This item has attachments. 

1.CA-01-20 report.pdf
2.CA-01-20 Appendix A.pdf
  • Motion No.

    Receive and file city auditor’s office report CA-01-20 providing a summary of audit results – CRM implementation and ongoing operations audit in Appendix A.

    CARRIED

e.
Summary of audit results - accounts payable and purchase card program (CA-04-20)
This item has attachments. 

1.CA-04-20 report.pdf
2.CA-04-20 Appendix A.pdf
  • Motion No.

    Receive and file city auditor’s office report CA-04-20 providing a summary of audit results – accounts payable and purchase card audit in Appendix A.

    CARRIED

f.
Enterprise risk management – 2019 risk register (CM-06-20)
This item has attachments. 

1.CM-6-20 report.pdf
2.CM-6-20 Appendix A.pdf
3.CM-06-20 Appendix B.pdf
  • Motion No.

    Receive and file city manager’s office report CM-6-20 providing an update on the city’s enterprise risk management register for 2019.

    CARRIED

g.
Internal audit resourcing (CM-07-20)
This item has attachments. 

1.CM-07-20 report.pdf
  • Motion No.

    Direct the City Manager to initiate recruitment of an internal auditor as an in-house resource with functional reporting to the Audit Committee and administrative reporting to the City Manager as outlined in Option 1 of CM-07-20.

    CARRIED

10.5
Corporate Services, Strategy, Risk & Accountability Committee meeting of February 13, 2020
This item has attachments. 

1.Post-Meeting Minutes - Corporate Services, Strategy, Risk and Accountability Committee_Feb13_2020 - English.pdf
  • Motion No.
    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

a.
Investigation report from Burlington Ombudsman (CL-05-20)
This item has attachments. 

1.CL-05-20 report.pdf
2.CL-05-20, Appendix A.pdf
  • Motion No.

    Receive the investigation report from ADR Chambers, Ombudsman for the City of Burlington.

    CARRIED

b.
Changes to Development Charges Act and related regulations (F-09-20)
This item has attachments. 

1.F-09-20 report.pdf
2.F-09-20 Appendix A.pdf
  • Motion No.

    Receive finance department report F-09-20 regarding changes to the Development Charges Act and related regulations.

    CARRIED

d.
Burlington Hydro business plan (F-02-20)
This item has attachments. 

1.F-02-20 report.pdf
  • Motion No.

    Receive and file finance department report F-02-20 regarding the 2020 Burlington Hydro business plan.

    CARRIED

f.
2019 community survey results (CC-01-20)
This item has attachments. 

1.CC-01-20 2019 report.pdf
2.CC-01-20 Appendix A.pdf
3.CC-01-20 Appendix B.pdf
4.CC-01-20 Appendix C.pdf
  • Motion No.

    Receive and file corporate communications and government relations department report CC-01-20 providing the 2019 community survey results.

    CARRIED

c.
Enterprise Resource Planning (ERP) program update (IT-01-20)
This item has attachments. 

1.IT-01-20 report.pdf
  • Motion No.

    Receive and file information technology services department report IT-01-20 providing an update on the Enterprise Resource Planning (ERP) program.

  • Motion No.
    Moved by:Councillor Sharman
    Seconded by:Councillor Kearns

    Amend Enterprise Resource Planning (ERP) program update (IT-01-20) by adding the following paragraphs to the end of the recommendation:

    Direct the City Manager to provide the Corporate Services Strategy Risk and Accountability Committee with an overview of governance and project management structures for corporate projects, including but not limited to, Enterprise Resource Planning (ERP), Enterprise Asset Management System (EAMS), and Customer Relationship Management (CRM), Business Intelligence (BI); and

    An initial review to be brought to Committee in May 2020; and

    Direct the City Manager to provide the Corporate Services Strategy Risk and Accountability Committee with regular reporting on project status including key deliverables and timelines, risk assessments, change management plans, and readiness assessments.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)
  • Motion No.

    Receive and file information technology services department report IT-01-20 providing an update on the Enterprise Resource Planning (ERP) program; and

    Direct the City Manager to provide the Corporate Services Strategy Risk and Accountability Committee with an overview of governance and project management structures for corporate projects, including but not limited to, Enterprise Resource Planning (ERP), Enterprise Asset Management System (EAMS), and Customer Relationship Management (CRM), Business Intelligence (BI); and

    An initial review to be brought to Committee in May 2020; and

    Direct the City Manager to provide the Corporate Services Strategy Risk and Accountability Committee with regular reporting on project status including key deliverables and timelines, risk assessments, change management plans, and readiness assessments.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

e.
Burlington Hydro Board compensation (CSSRA-01-20)
This item has attachments. 

1.CSSRA-01-20 Burlington Hydro Board compensation.pdf
  • Motion No.

    Approve the Burlington Hydro Board of directors' compensation adjustment as outlined in Burlington Hydro letter dated January 28, 2020, item number CSSRA-01-20, with implementation to take place in the current 2020 calendar year.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

g.
Staff directions from 2020 budget (F-46-19-2)
 

Note: This item was deferred to the March 12, 2020 Corporate Services, Strategy, Risk and Accountability Committee.

  • Motion No.

    Defer staff directions 65 to 70 from Appendix B of F-46-19-2 to the March 12, 2020 Corporate Services, Strategy, Risk and Accountability Committee.

h.
Confidential update on a litigation matter (L-03-20)
 This item has conflict.

  • Councillor Galbraith declared a conflict on this item. (Councillor Galbraith's home residence is within 50 metres of the development discussed in the agenda item.)
  • Motion No.

    Instruct the City Solicitor or her designate to proceed in accordance with the instructions sought in confidential legal department report L-03-20.

    IN FAVOUR: (6)Mayor Meed Ward, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (6 to 0)

11.
Motion to Approve Standing Committee Minutes:
 

  • Motion No.
    Moved by:Councillor Sharman
    Seconded by:Councillor Bentivegna

    Approve the following minutes:

    CARRIED

12.
Reports of Municipal Officers:
 

12.1
City Position on Expanded Cannabis Sale and Consumption (MO-02-20)
This item has attachments. 

1.MO-02-20 City position on expanded cannabis sale and consumption.pdf
2.MO-02-20 Appendix A - Survey Results.pdf
3.MO-02-20 Appendix B -Smoke-Free Ontario Act (002).pdf
  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Kearns

    Defer the Mayor’s Report MO-02-20, regarding a City of Burlington Resolution on Expanded Sale and Consumption of Cannabis in public space to a Special Council meeting on March 9, 2020.

    CARRIED (7 to 0)

12.2
CN's Proposed Milton Logistics Hub (L-7-20)
This item has attachments. 

1.L-07-20 CN's Proposed Milton Logistics Hub.pdf
  • Motion No.
    Moved by:Councillor Stolte
    Seconded by:Councillor Sharman

    Council of the City of Burlington endorses the resolution approved by Halton Regional Council at its meeting held Wednesday, February 12, 2020 respecting the CN's proposed Milton Logistics Hub attached as Appendix A to L-7-20.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

13.
Notices of Motion:
 

None

14.
Motions:
 

14.1
Motion to Waive Notice
 

  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Bentivegna

    Suspend the rules of procedure to waive the requirements of notice to allow for a reconsideration of regarding Nelson Quarry Staff Direction (SD-29-19), in accordance with procedure by-law 04-2020, s. 33.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

    Two-Thirds vote achieved.


14.2
Motion to Reconsider
 

  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Bentivegna

    That Burlington City Council reconsider Nelson Quarry Staff Direction (SD-29-19), approved by Council at its meeting of September 23, 2019. In accordance with procedure by-law 04-2020, s. 43.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

    Two-Thirds Vote Achieved.


14.3
Motion to Amend Nelson Quarry Staff Direction (SD-29-19)
 

  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Bentivegna

    Amend Nelson Quarry Staff Direction (SD-29-19) from the Planning and Development Committee meeting of September 10, 2019 and approved at the September 23, 2019 Council meeting, by adding "by May 2020: to the first paragraph and adding the following two paragraphs to the end of the recommendation:

    "Direct the Executive Director of Legal Services & Corporation Counsel to brief Council on pertinent legal matters related to the Nelson Quarry by May 2020; and

    Direct the City Manager to develop a detailed communications strategy to ensure the public is well briefed on the quarry process by May 2020."

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Bentivegna, and Councillor Sharman
    CARRIED (7 to 0)

14.4
Nelson Quarry Staff Direction (SD-29-19)
 

  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Bentivegna

    Direct the Director of City Building to report back to the Planning and Development Committee on the land use development application and review process related to the proposed Nelson Quarry expansion, including but not limited to the following by May 2020:

    • summary of the process including decision points
    • anticipated timeline for process steps
    • roles and responsibilities of review agencies
    • a summary of process and outcomes of the previous proposal for expansion
    • a summary of any new provincial legislation related to aggregate resources  (SD-29-19); and

    Direct the Executive Director of Legal Services & Corporation Counsel to brief Council on pertinent legal matters related to the Nelson Quarry by May 2020; and

    Direct the City Manager to develop a detailed communications strategy to ensure the public is well briefed on the quarry process by May 2020.

    IN FAVOUR: (7)Mayor Meed Ward, Councillor Galbraith, Councillor Kearns, Councillor Nisan, Councillor Stolte, Councillor Sharman, and Councillor Bentivegna
    CARRIED (7 to 0)

15.
Motion to Receive and File Council Information Packages:
 

  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Stolte
    Receive and file the following Information Packages, having been prepared and distributed to Council:
    CARRIED

16.
Motion to Receive and File Information Items:
 

  • Motion No.
    Moved by:Councillor Stolte
    Seconded by:Councillor Bentivegna

    Receive and file information items, having been considered by Council:

    CARRIED

17.
Motion to Consider Confidential Items:
 

None

18.
Motion to Approve By-Laws:
 

  • Motion No.
    Moved by:Councillor Stolte
    Seconded by:Councillor Sharman

    Enact and pass the following by-laws which are now introduced, entitled and numbered as indicated below:

    CARRIED (7 to 0)

19.
Motion to Confirm Proceedings of the Council Meeting:
 

  • Motion No.
    Moved by:Councillor Kearns
    Seconded by:Councillor Stolte

    ​​Enact and pass By-law Number 10-2020, being a by-law to confirm the proceedings of Council at its meeting held Monday, February 24, 2020 being read a first, second and third time.

    CARRIED

20.
Statements by Members:
 

21.
Motion to Adjourn:
 

  • Motion No.
    Moved by:Councillor Nisan
    Seconded by:Councillor Stolte

    Adjourn this Council now to meet again at the call of the Mayor.

    8:18 pm

    CARRIED
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