Committee of the Whole Meeting

Minutes

Meeting #:
Date:
Time:
9:30 a.m., and reconvening at 6:30 p.m.
Location:
Council Chambers Level 2, City Hall
Members Present:
  • Lisa Kearns (Chair),
  • Kelvin Galbraith,
  • Rory Nisan,
  • Shawna Stolte,
  • Paul Sharman,
  • Angelo Bentivegna,
  • and Mayor Marianne Meed Ward
Staff Present:
  • Tim Commisso,
  • Mary Battaglia,
  • Sue Connor,
  • Joan Ford,
  • Chris Glenn,
  • Heather MacDonald,
  • Allan Magi,
  • David Thompson (Audio/Video Specialist),
  • and Suzanne Gillies (Clerk)

  • Moved byCouncillor Sharman

    Receive and file capital works department report CW-47-19 and Appendix A regarding the 2019 Accessibility Progress Report.

    CARRIED
  • Moved byCouncillor Sharman

    Retain Sun Life Financial as the service provider for the major medical, hospital, dental, long-term disability and basic and optional life insurance plans for the December 1, 2019 to November 30, 2020 policy year.

    CARRIED
  • Moved byCouncillor Sharman

    Receive and file finance department report F-44-19 providing the financial status report as at September 30, 2019.

    CARRIED
  • Moved byCouncillor Sharman

    Approve by-law 63-2019 attached as Appendix A to finance department report F-47-19 which provides for the levy of the 2020 interim taxes.

    CARRIED
  • Moved byCouncillor Sharman

    Approve by-law 64-2019 attached as Appendix A to finance department report F-38-19, to authorize the temporary borrowings of monies from the Royal Bank of Canada to meet the ordinary expenditures of the Corporation for the 2020 fiscal year; and

    Authorize the Mayor and Clerk to execute the Security Agreement, subject to the satisfaction of the City Solicitor.

    CARRIED
  • Moved byCouncillor Sharman

    Authorize the City Manager to negotiate and execute an agreement with E.G. Keenleyside for the publication and distribution of his book “An Illustrated History of the Burlington Cenotaph, The Story of a Community Memorial” to the satisfaction of the City Solicitor and any related documents related thereto.

    CARRIED
  • Moved byCouncillor Sharman

    Delegate to the Executive Director of Environment, Infrastructure and Community Services the authority to negotiate amendments and enter into agreements with Halton Region for the provision of contracted road maintenance services and to negotiate amendments and enter into agreements as outlined in Halton Region Report No. PW-29-19 to the satisfaction of the Executive Director of Legal Services and the Chief Financial Officer.

    CARRIED
  • Moved byCouncillor Sharman

    Table the City of Burlington 2019 Service Delivery Reviews Final Report prepared by Performance Concepts Consulting and Dillon Consulting, dated November 27, 2019; and

    Direct the City Manager to report back in Q1, 2020, on the proposed disposition of the four service reviews and recommendations contained in the “City of Burlington 2019 Service Delivery Reviews Final Report.”

    CARRIED

    

  • Table the Climate Action Plan in Appendix A of capital works report CW-20-19 for public review to be brought back to the Environment, Infrastructure and Community Services Committee on January 13, 2020 for discussion and delegations; and 

    Direct the Executive Director of Environment, Infrastructure and Community Services to report back to the Environment, Infrastructure and Community Services meeting in March 2020 with a final Climate Action Plan; and

    Direct the Mayor to sign the commitment letter in Appendix C of capital works report CW-20-19 for the City of Burlington to join the Global Covenant of Mayors for Climate and Energy.

    CARRIED
  • Moved byMayor Meed Ward

    Refer department of recreation services report PR-11-19 regarding community recreation framework to the Planning and Development Committee meeting on Tuesday, December 3, 2019. 

    CARRIED
  • Moved byMayor Meed Ward

    Approve the updated leash-free area criteria and process as outlined in department of recreation services report PR-12-19; and

    Rescind delegated authority for the Director of Parks and Recreation to consider piloting alternative time leash-free areas as an alternative to fenced leash-free areas when requests come forward on a site by site basis utilizing the process outlined in parks and recreation department report PR-33-12.

    CARRIED
  • Moved byMayor Meed Ward

    Endorse the open air burning permit areas, with no changes, as detailed in Appendix A, Schedule A, of fire department report BDF-05-19 including the option of a one year pilot for open air burning in North Aldershot for 2020; and

    Approve updated by-law 65-2019 open air burning for the City of Burlington, attached as Appendix C, as outlined in Burlington Fire Department report BFD-05-19.

    CARRIED
  • Moved byMayor Meed Ward

    Receive and file Mayor's Office report MO-18-19 regarding the Mayor’s trip to Itabashi, October 2019.

    CARRIED
  • Moved byMayor Meed Ward

    Receive and file the update on MOU discussions with all related school boards (public and Catholic) to further partnership terms and funding towards student transit passes and appoint Councillors Rory Nisan and Shawna Stolte to the MOU discussion team; and

    Consider as part of the 2020 budget discussions free transit for students age 12 and under, to take effect January 1st to align with Metrolinx fare changes in March of 2019 that saw all children age 12 and under not charged any fare for GO trains or buses; and

    Direct the City Manager to report back on MOU progress by June with a recommendation for council to consider approving the program. The recommendation would include timing options and funding, including the potential to begin the program in September 2020, identifying a one-time funding source from September to December and adding the annualized cost to the 2021 budget.

    CARRIED
  • Moved byMayor Meed Ward

    Appoint Councillors Kelvin Galbraith and Lisa Kearns, as chair and vice chair respectively to the Environment, Infrastructure and Community Services Committee effective January 1, 2020 for the term to expire December 31, 2020; and

    Appoint Councillors Shawna Stolte and Rory Nisan, as chair and vice chair respectively to the Community Planning, Regulation and Mobility Committee, both regular and statutory public meetings, effective January 1, 2020 for the term to expire December 31, 2020; and

    Appoint Councillors Rory Nisan and Paul Sharman, as chair and vice chair respectively to the Corporate Services, Strategy, Risk and Accountability Committee effective January 1, 2020 for the term to expire December 31, 2020; and

    Appoint Councillors Angelo Bentivegna and Lisa Kearns, as chair and vice chair respectively to the Council Workshop Committee effective January 1, 2020 for the term to expire December 31, 2020; and

    Approve the Deputy Mayor rotation as outlined in report MO-20-19; and

    Amend the procedure by-law to permit chairs to serve in the Deputy Mayor rotation.

    CARRIED
  • Moved byCouncillor Nisan

    Direct the Director of Road, Parks, and Forestry to report to committee explaining the root and proximate causes of the need to change the leaf collection program that occurred in November 2019, and provide any lessons learned from the experience of the 2019 program.

    CARRIED
  • Moved byMayor Meed Ward

    Refer roads, parks, and forestry department report RPF-18-19 regarding city-wide private tree by-law to the Planning and Development Committee meeting on Tuesday, December 3, 2019. 

    CARRIED
  • Moved byMayor Meed Ward

    Suspend the rules of procedure to allow the meeting to proceed beyond the hour of 10 p.m., in accordance with procedure by-law 64-2016 s. 26.

    CARRIED
  • Moved byCouncillor Bentivegna

    Receive and file the following 12 items, having been given due consideration by the Committee of the whole.

    CARRIED

11:35 a.m. (recessed). 11:46 a.m. (reconvened), 12:02 p.m. (recessed), 1:00 p.m. (reconvened), 2:38 p.m. (recessed), 2:49 p.m. (reconvened), 4:08 p.m. (recessed), 6:30 p.m. (reconvened), 8:02 p.m. (recessed), 8:13 p.m. (reconvened)

Chair adjourned the meeting at 10:37 p.m.

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